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Project Administrator/Bookkeeper

NE Construction
NE Construction in Lewisville, TX 75057


NE Construction in Lewisville, TX 75057

Full job description

Multi-family General Contractor is looking for a detail-oriented individual for a Project Administrator/Bookkeeper Role.

Duties and Responsibilities

  • Job Startup (HUD sign, temp signage, toilets, storage, trash, water, apartment setup)
  • Setting up temperature, permanent electric, and water meter.
  • Completing vendor invoices regularly
  • Keeping track of contracts for subcontractors by:
  • Issuing
  • Executing
  • Scanning onto the server
  • Organizing returned contract documents
  • Entering that they are returned
  • Scanning onto the server
  • Verifying returned contracts
  • Keeping Elation electronic payroll system current
  • Checking all certified payrolls
  • Draws, Lien Waivers, and Affidavits
  • Lien notices and timing
  • Paid draws vs paid supplier invoices
  • Obtain suppliers’ waivers
  • Verifying paid-through dates with current statements
  • Filing
  • Warranty Closeout Books
  • Confirming insurance is correct, entering software, and scanning to server
  • Creating and executing change Orders
  • Supporting project manager to keep them going
  • Checking and entering subcontractors’ draw applications
  • Joint check Agreements
  • 1 year + of Sage 100 Contractor
  • Punctual and regular attendance is required.


  • Ability to work a minimum of 40 hours per week.
  • 2 years experience in a Project Administrator role
  • 1-2 years general admin construction experience.
  • Ability to work in a fast-paced environment with an attitude toward customer service.
  • Performs duties under pressure and meets deadlines in a timely manner.
  • Works as part of a team to complete assignments.
  • Takes instruction from supervisors.
  • Ability to problem-solve.
  • High School diploma or equivalent required.
  • Ability to read, write, and speak English
  • Interacts with co-workers, supervisors, guests and the public in a professional and pleasant manner.
  • MUST be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate the appropriate course of action. Must effectively convey ideas, images, and goals to a diverse group of personalities.

Job Type: Full-time


  • 401(k)
  • 401(k) Matching
  • Dental Insurance
  • Disability Insurance
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Referral Program
  • Retirement Plan
  • Vision Insurance


  • 8 Hour Shift
  • Monday to Friday


  • Sage 100: 3 years (Required)


  • Associate (Preferred)


  • Lewisville, TX 75057 (Preferred)

Work Location:

  • One location

Typical start time:

  • 8AM

Typical end time:

  • 5PM

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible

Work Remotely:

  • No