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Administrator of Ready by Five Millage Funding

First Steps Kent
401 Hall Street SW, Grand Rapids, MI 49503
Hybrid work
From $59,000 a year - Full-time


401 Hall Street SW, Grand Rapids, MI 49503

Pulled from the full job description

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Full job description

First Steps Kent is an independent, public-private partnership that leads community efforts to strengthen and coordinate early childhood services in Kent County, Michigan. By providing knowledge, skills, and opportunities to families, we invest in the community’s youngest children to ensure a more prosperous future for all—and you can help!

In November 2018, Kent County passed the Ready by Five Early Childhood Millage. Funding provides support and programming for more than 12,000 young children and expectant parents. Ready by Five is funded by a .25 mill property tax increase that generates about $7.5M per year and funds about 40 early childhood programs throughout Kent County.

First Steps Kent is the organization administering the Ready by Five Early Childhood Millage. We are in search of a Funding Administrator with an innate attention to detail who can be a resource to the agencies receiving Ready by Five millage funding. The Funding Administrator works with local government, non-profits, and other community organizations to effectively administer Ready by Five Millage funding. This role is key in ensuring funds are spent in accordance with policy and contractual requirements. The ideal candidate will have experience with procurement, grantmaking, or contracts administration experience, including proposal review, contract development, and contract performance tracking.

What the Funding Administrator Role is responsible for:

· Serves as a primary liaison for all assigned Ready by Five Early Childhood Millage-funded programs to help interpret regulations and award documents and resolve issues that may arise.

· Prepares and monitors contracts for legal and policy compliance, monitoring and enforcing contractual obligations. Ensures all pre- and post-award requirements are met, and recipients are meeting terms and conditions of contracts.

· Collaborates with FSK’s data team to establish and monitor outcomes for each contract.

· Review and approves payment requests, ensuring reasonability, eligibility and allocability of costs.

· Supports the solicitation for proposals process and the Resident Proposal Review Board funding allocation process by providing information related to programs' performance.

· Prepares and conducts external monitoring visits, including compliance with policies, conducting quality assessment, meeting financial targets and outcomes as well as ensuring reporting requirements are followed by funded programs.

· Prepares and/or reviews information and reports intended for internal and external stakeholders regarding contract performance.

· Provide technical assistance to agencies awarded Ready by Five Millage funding.

· Conducts research and consults with advisors to stay up to date on requirements and best practices within early childhood programming.

· Establish, maintain, and document contract-related business processes and workflows. Ensures all contracting processes happen in accordance with policies put in place by regularly reviewing the Service Provider Manual and Kent County’s requirements for millage funding.

· Ensures confidentiality, ethics, and integrity of millage-related information is maintained at all times.

· As needed, supports the development and modification of Ready by Five policies and procedures systems in accordance with governmental regulations and organizational needs or objectives.

What we’re looking for in a candidate:

· Bachelor’s degree in Nonprofit Administration, Business Management, Procurement and Contracts Management, or a relevant field.

· 3-5 years of relevant procurement, grantmaking, or contracts administration experience, including proposal review, contract development, and contract close out.

· Experience using data and financial reporting to track program outcomes and ensure spending is on track.

· A strong ethical principle, emphasizing integrity and confidentiality in all work.

· Self-motivated individual who also values teamwork and collaboration.

· Meticulous attention to detail with excellent verbal, written and interpersonal skills.

· Experience preparing and interpreting complex documents with contractual legalese.

· Proven ability to effectively manage individual timelines and deliverables.

· Strong problem-solving skills.

· A passion for improving the lives of young children.

· Strong familiarity with early childhood programming preferred, but not required.

What we can offer you:

· Competitive salary and comprehensive benefits, with a generous PTO package

· Positive work/life balance

· An opportunity to make a significant impact on the growth and development of children and families across Kent County.

· Hybrid work schedule (3 days in person, 2 days remote)

First Steps Kent is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $59,000.00 per year


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Ability to Relocate:

  • Grand Rapids, MI 49503: Relocate before starting work (Required)

Work Location: Hybrid remote in Grand Rapids, MI 49503