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Real Estate Executive Assistant

McCallion & McCallion Realty
Sanibel, FL 33957
$30,000 - $40,000 a year - Full-time


Sanibel, FL 33957

Pulled from the full job description

  • Paid time off
  • Paid toll fees

Full job description

**We are located on Sanibel Island. Please do not apply if you are not willing to commute to Sanibel. Thank you.**


Assistant to Broker/Owners of the company - must be exceptionally comfortable with technology - preferably Apple devices. The ideal candidate needs to be detail-oriented, highly organized, very proficient with multiple software programs with the ability to learn new programs easily and without much guidance.

Most activities revolve around client emails, phone calls, listing contract coordination, office management activities, and attending appointments/running errands around Sanibel Island.


Typical daily activities include but are not limited to the following:

  • Answering Phones, Emails, and Client Questions
  • Managing Data and Contract Files
  • Inputting Data into Multiple MLS’
  • Running Errands
  • Maintaining the Office Environment and Machinery
  • Welcoming Clients and Guests to the Office
  • Scheduling Appointments
  • Creating Material For Showing Appointments
  • Taking Phone Videos and/or pictures of Properties
  • Installing “For Sale” Signs



Technology - we can't stress this enough. Proficiency with Mac/Apple devices is preferred. We use multiple software systems to run our business. You must be able to learn technology quickly and have the mindset of logging everything electronically.


Flexibility is key to success as a Broker’s Assistant, you will have interruptions to your daily routine frequently, ie. dropping what you are doing to run and grab keys for a showing, or head to a property to turn on the lights before showing.


Organization should be your number one skill. This is not the Broker’s strong suit, and her schedule requires her to be in two places at once - multiple times throughout the day. You must be able to prioritize important calls and appointments and assist where needed until tasks are completed.


Critical thinking is crucial in this role. While many procedures you will need approval on, many phone calls and questions that come your way will have to be independently solved. This role is very judgment-based and making the right decisions/completing tasks without being told what to do is important to the success of the business.


A customer-service mindset is required for every member of the McCallion & McCallion Team and is one of the greatest compliments we receive from our clients. We go above and beyond what most real estate companies do for their customers - and we do it with a smile!


About McCallion & McCallion Realty

This is not your average real estate office. We enjoy a work environment with a group of professionals that care about their day-to-day interactions with customers and one another. We are a small team of professionals from a variety of backgrounds and educations. Our expertise spans many different fields, and we lean on each other's strong suits to best serve our clients. We care about each other and how our families are doing. We work extremely hard during the week, but also know when to kick back and unwind.


One thing we all have in common? We love where we live, and we are eager to welcome others to the community. We are blessed to work on such a beautiful island with a strong community of residents and businesses. Besides, the commute over the Causeway really can’t be beaten (tolls paid).

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year


  • Paid time off


  • 8 hour shift
  • Monday to Friday

COVID-19 considerations:
Masks are required in office when someone else is present. Office is sanitized daily and after every client visit. Most client meetings are taking place outside to minimize health risks inside the office.


  • Bachelor's (Preferred)


  • Mac OS (Apple): 1 year (Preferred)
  • Executive management: 1 year (Preferred)
  • Real Estate: 1 year (Preferred)

Work Location:

  • One location

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • Detail-oriented -- would rather focus on the details of work than the bigger picture

Company's website:


Company's Facebook page:


Work Remotely:

  • No

COVID-19 Precaution(s):

  • Remote interview process
  • Social distancing guidelines in place
  • Sanitizing, disinfecting, or cleaning procedures in place