Supplier Documentation Coordinator - Erlanger, KY

Job Description:
We are seeking a detail-oriented and organized Supplier Documentation Coordinator to support the management and maintenance of supplier documentation. This role is responsible for coordinating documentation requests, maintaining accurate records, communicating with suppliers and internal stakeholders, and ensuring documentation is received, organized, and readily available to support quality and compliance requirements.
The ideal candidate will have strong organizational and communication skills, a high level of attention to detail, and the ability to effectively manage multiple priorities and follow up on outstanding requests.

Key Responsibilities:

• Prepare and send requests to suppliers for new, updated, or missing documentation.
• Utilize AS400 to obtain supplier and item information required for documentation requests.
• Maintain the Excel tracking spreadsheet within the Erlanger RM Document Collection Group, accurately documenting documentation requests, status, receipt, and outstanding items.
• Update the contact and supplier issues Excel spreadsheets Erlanger RM Document Collection Group with any issues related to supplier contact issues and suppliers unable to provide current documentation.
• Conduct timely follow-up with suppliers to obtain outstanding or expired documentation.
• Document and maintain records of supplier communications related to documentation requests and requirements.
• Communicate with the Supplier Quality Manager on a weekly basis regarding supplier response issues, documentation gaps, and other concerns requiring attention.
• Review incoming supplier documentation to verify the document type and ensure it is appropriate for the requested requirement.
• Retrieve supplier documentation from approved supplier websites, TraceGains, and other available resources.
• Create, organize, and maintain supplier document structures within the Flavors Supplier Documents inbox.
• Monitor and manage the Flavors Supplier Documents inbox, ensuring requests and incoming documentation are addressed in a timely manner.
• Coordinate documentation requests received from Commercial Quality colleagues and assist with obtaining the required supplier documentation.
• Maintain accurate and organized documentation records to support supplier quality and compliance activities.
• Identify opportunities to improve supplier documentation processes, tracking, organization, and communication.
• Upload supplier documentation into OpenText within the WIP folder for further review.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, time-management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to effectively communicate and build professional relationships with suppliers and internal stakeholders.
• Ability to manage confidential and sensitive information with discretion, flexibility, and objectivity.
• Demonstrated customer service skills, both by phone and in person.
• Previous experience in a similar administrative, office, supplier management, quality, or regulatory environment is required.
• Three or more years of relevant office, quality, regulatory, or supplier management experience or an associate degree or higher in Quality, Regulatory Affairs, or a related field is preferred.
• Demonstrated commitment to continuous improvement and a performance-oriented work environment.
• Ability to work independently while also collaborating effectively with cross-functional teams.

• Ability to sit for extended periods while performing computer-based and administrative tasks.
• Ability to communicate effectively by telephone and participate in meetings.

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

$46,500 - $100,600

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
• Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Req/Job ID

115016BR

#LI-Onsite

Ref ID

#LI-AM1