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Executive Administrative Assistant jobs in New Jersey

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    • Provide administrative support for cross-departmental initiatives.
    • Executive administrative support: 3 years (Required).
    • Initiative and problem-solving ability.
    • Minimum of 3 years of executive administrative support experience, preferably supporting senior executives.
    • Executive administrative support: 3 years (Required)…
    • 3+ years of experience in executive assistant or senior administrative support roles.
    • 5+ years of executive support experience, ideally supporting C-suite or…
    • At least five years of administrative experience.
    • Screen incoming calls and determine the level of priority, while using caution in dispensing information.
    • View all JPMorganChase jobs in Jersey City, NJ - Jersey City jobs - Executive Administrative Assistant jobs in Jersey City, NJ
    • Salary Search: Senior Executive Administrative Assistant salaries in Jersey City, NJ
    • See popular questions & answers about JPMorganChase
    • Provide Senior level administrative support to leadership team for RBC US.
    • Ensure the executive is well-prepared for meetings and events.
    • Provide administrative and personal support to the CEO as needed.
    • Previous experience supporting a CEO, executive, or business owner.
    • Provide high-level administrative support to the Vice President.
    • 3+ years of experience as an Executive Assistant or in a similar administrative support role.
    • LEDGlow Lighting, LLC - A leader in automotive LED lighting kits, providing customers with unique interior and exterior vehicle lighting styles.
  • Administrative roles in higher management

    • Construction Administrative Coordinator

      Easily apply
      Often replies in 1 day
      Woodmont Properties
      Hybrid work in Fairfield, NJ 07004
      • $70,000 - $90,000 a year
      • Full-time
    • Executive Director

      Easily apply
      Catholic Charities - Diocese of Trenton
      Trenton, NJ 08618
      • $220,000 - $260,000 a year
      • Full-time
      • Weekends as needed +1
      • Referral program
      • 401(k)
      • Health insurance
      • Paid time off
      • Vision insurance
      • Dental insurance
    • Tunnel To Towers Foundation
      Bayville, NJ 08721
      • $85,000 - $95,000 a year
      • Full-time
      • On call
      • 403(b) matching
      • 403(b)
      • Health insurance
      • Paid time off
      • Vision insurance
      • Dental insurance
    • Inspired Instruction, LLC
      Hybrid work in Annandale, NJ 08801
      • $50,000 - $62,000 a year
      • Full-time
      • Referral program
      • 401(k)
      • Health insurance
      • 401(k) matching
      • Paid time off
    • Office Manager

      Easily apply
      BAP Pharma, US
      Somerset, NJ 08873
      • $50,000 - $55,000 a year
      • Full-time
      • Referral program
      • 401(k)
      • Health insurance
      • Paid time off
      • Vision insurance
      • Dental insurance
    • Noviello Financial Group
      Bridgewater, NJ 08807
      • $65,000 - $70,000 a year
      • Full-time
      • Monday to Friday
      • 401(k)
      • Health insurance
      • 401(k) matching
      • Paid time off
      • Vision insurance
      • Dental insurance
    • Oversee the North American site leader spreadsheet and meeting coordination.
    • Manage utility service accounts (setup, termination, deposits) using Capturis (…
    • Very adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal…
  • Opportunities in office management

    • Confidential
      Sussex County, NJ
      • $75,000 - $90,000 a year
      • Full-time
      • 401(k)
      • Health insurance
      • Paid time off
      • Vision insurance
      • Dental insurance
      • Paid holidays
    • Premier Health Associates
      Sparta, NJ 07871
      • $100,000 a year
      • Full-time
      • Referral program
      • AD&D insurance
      • 401(k)
      • Health insurance
      • Paid time off
      • Employee discount
    • Barnes & Noble Education, Inc.
      Hybrid work in Florham Park, NJ 07932
      • $110,000 - $115,000 a year
      • Full-time
      • Health insurance
      • 401(k) matching
      • Paid time off
      • Vision insurance
      • Dental insurance
      • Life insurance
    • John Deere Dealership AFTERMARKET MANAGER

      Easily apply
      Often replies in 1 day
      Central Jersey Equipment
      Elmer, NJ 08318
      • $125,000 - $150,000 a year
      • Full-time
      • Paid training
      • On-the-job training
      • Professional development assistance
      • 401(k)
      • Health insurance
      • Paid time off
    • John Deere Dealership AFTERMARKET MANAGER

      Easily apply
      Often replies in 1 day
      Central Jersey Equipment
      Elmer, NJ 08318
      • $125,000 - $150,000 a year
      • Full-time
      • Paid training
      • On-the-job training
      • Professional development assistance
      • 401(k)
      • Health insurance
      • Paid time off
    • John Deere Dealership AFTERMARKET MANAGER

      Easily apply
      Often replies in 1 day
      Central Jersey Equipment
      Elmer, NJ 08318
      • $125,000 - $150,000 a year
      • Full-time
      • Paid training
      • On-the-job training
      • Professional development assistance
      • 401(k)
      • Health insurance
      • Paid time off
    • Implementation Project Manager

      Easily apply
      Often replies in 1 day
      The MITAS Group
      Remote in United States
      • $115,000 - $135,000 a year
      • Full-time
      • Parental leave
      • 401(k)
      • Health insurance
      • 401(k) matching
      • Paid time off
      • Vision insurance
    • Getinge
      Wayne, NJ 07470
      • $130,000 - $150,000 a year
      • Full-time
      • Tuition reimbursement
      • Parental leave
      • Health insurance
      • 401(k) matching
      • Paid time off
      • Vision insurance
    • 2 plus years of administrative experience (professional services environment preferred).
    • We’re continuously seeking talented individuals who bring a problem-…
    • Five (5) years of experience in the capacity of a secretary to an executive or administrative official in an urban public school district or comparable…
  • Roles for project coordinators

    • Childrens Specialized Hosp
      Mountainside, NJ 07092
      • $125,012 - $162,516 a year
      • Day shift
      • Tuition reimbursement
      • Pet insurance
      • Prescription drug insurance
      • Health insurance
      • Retirement plan
      • Paid time off
    • Garden Communities
      Short Hills, NJ 07078
      • From $47,000 a year
      • Full-time
      • 401(k)
      • Health insurance
      • Paid time off
      • Dental insurance
    • Arden Courts
      Cherry Hill, NJ 08002
      • Full-time
      • Health insurance
      • Paid time off
      • Employee discount
      • Vision insurance
      • Dental insurance
      • Employee assistance program
    • Rapid Door & Trim Corp
      Northvale, NJ 07647
      • $50,000 - $58,000 a year
      • Full-time
      • 40 hours per week
      • Monday to Friday
      • Retirement plan
      • Paid time off
    • Newark Beth Israel Medical Center
      Newark, NJ 07175
      • $95,000 - $135,000 a year
      • Day shift
      • Tuition reimbursement
      • Pet insurance
      • Prescription drug insurance
      • Health insurance
      • Retirement plan
      • Paid time off
    • Safety Coordinator

      Easily apply
      New
      Masis Professional Group
      Trenton, NJ 08611
      • $75,000 a year
    • All Season Global Solutions
      Kearny, NJ
      • $26 - $28 an hour
      • Full-time
      • 401(k)
      • Health insurance
      • 401(k) matching
      • Paid time off
      • Vision insurance
      • Dental insurance
    • Assistant Project Manager

      Easily apply
      Often replies in 1 day
      Nomad Framing
      Cranbury, NJ 08512
      • $55,000 - $75,000 a year
      • Full-time +1
      • 401(k)
      • Health insurance
      • Paid time off
      • Dental insurance
    • Three (3) years of successful administrative experience.
    • The ability to establish and maintain effective working relationships with administrative and school…
    • Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one (1) year of employment.
    • Experience using Salesforce a must.
    • Prepare executive briefing materials, presentations, and meeting agendas.
    • Manage complex calendar within multiple time zones…
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Job Post Details

Administrative Assistant - job post

Lunch Break, Inc.
Red Bank, NJ 07701
$20 - $25 an hour - Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • $20 - $25 an hour

Job type

  • Full-time

Shift and schedule

  • Evenings as needed

Work setting

  • In-person

Benefits

Pulled from the full job description

  • Health insurance
  • Retirement plan
  • 401(k) matching
  • Vision insurance
  • Dental insurance
  • Employee assistance program

Full job description

Position Title: Administrative Assistant

Reports to: President & CEO and Director of Operations

Status: Non-Exempt Full Time(32 hours per week)

Benefits: Eligible for full benefits package

Job Summary:

The Administrative Assistant provides high-level administrative and organizational support to the President & CEO and the Director of Operations. This role is critical to ensure efficient executive operations and seamless coordination of leadership and board-related activities. The position requires discretion, strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Executive Support

· Manage complex calendars for the President & CEO and Director of Operations.

· Prepare correspondence, reports, presentations, and meeting materials.

· Draft agendas, take meeting minutes, and track follow-up action items.

· Screen calls and emails; respond or redirect as appropriate.

· Maintain confidential files and sensitive organizational information.

· Assist with strategic projects and special initiatives as assigned.

Board & Leadership Meeting Coordination

· Coordinate logistics for BOT, EC, AC, Managers’ Meetings, and 109 Meetings.

  • Develop and distribute annual meeting calendars.
  • Prepare and distribute meeting notices, agendas, and board packets.
  • Compile reports and supporting documentation from leadership team members.
  • Record and distribute accurate meeting minutes.
  • Track follow-up assignments and governance documentation.
  • Maintain board members’ contact information and attendance records.

Operational & Administrative Support

  • Maintain organized digital and physical filing systems.
  • Coordinate vendor communications and service agreements as needed.
  • Support documentation of policies and procedures.
  • Assist with internal communications and organization-wide announcements.
  • Provide administrative support for cross-departmental initiatives.

Office & Organizational Support

  • Support office supply inventory and ordering.
  • Serve as a point of contact for staff administrative needs.
  • Assist with event logistics, staff meetings, and organizational functions.
  • Support HR administrative tasks such as onboarding paperwork and personnel file organization.

Data & Reporting

  • Maintain accurate databases and contact lists.
  • Assist with data tracking and internal reporting.
  • Support grant documentation preparation and recordkeeping as needed.

Qualifications

  • Associate’s degree or equivalent work experience required; Bachelor’s degree preferred.
  • 3+ years of administrative support experience, preferably supporting senior leadership.
  • Experience coordinating board or governance meetings strongly preferred.
  • Exceptional organizational and time-management skills, and the ability to multitask, prioritize, and accomplish assigned tasks timely.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word and Excel) and Google Workspace.
  • Ability to handle confidential information with upmost discretion.
  • Strong attention to detail and ability to manage multiple deadlines.

Core Competencies

  • Professionalism and integrity.
  • Strong organizational and project coordination skills.
  • Initiative and problem-solving ability.
  • Adaptability in a fast-paced environment.
  • Strong interpersonal and communication skills.
  • Commitment to Lunch Break’s mission and values.

Work Schedule

This is a full-time position at Lunch Break, based on a 32-hour work week. Schedule to be determined in coordination with the President & CEO and Director of Operations. Occasional evening hours may be required to support board and committee meetings.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disability to perform the essential job functions. Employees are required to: walk and climb stairs; reach with hands and arms; be mobile by moving from place to place; carry and lift up to 25 lbs; bend, stoop, or kneel.

Equal Opportunity Employer

Lunch Break, Inc. is an Equal Opportunity Employer and is committed to fostering a workplace that respects and values diversity. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to providing a work environment that is free from discrimination and harassment, where individuals are treated with respect and dignity.

Pay: $20.00 - $25.00 per hour

Benefits:

  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Retirement plan
  • Vision insurance

Education:

  • Associate (Required)

Experience:

  • Executive administrative support: 3 years (Required)
  • Google Workspace: 3 years (Required)
  • Microsoft Office: 3 years (Required)

Ability to Commute:

  • Red Bank, NJ 07701 (Required)

Work Location: In person

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