Administrative Assistant - II

Job Summary

Work location: Hybrid (3 days in the office and 2 days telecommuting)

The WCRA is an established nonprofit reinsurance company with a staff of thirty. We are seeking an Administrative Assistant II to join our team. The Administrative Assistant II will provide proactive administrative support for the Claims and Actuarial departments, serve as a partner and liaison to all departments, and perform front desk duties.

Duties/Responsibilities:

· Provide proactive administrative support for the claims and actuarial departments by attending meetings, preparing presentations, preparing reports, performing project work, and preparing general correspondence.

· Provide administrative support for assigned committees by preparing meeting materials, presentations, agenda items, and meeting minutes.

· Make all arrangements for committee meetings, including logistics, supplies, catering, and room set-up.

· Lead the coordination, planning, and logistics for the annual rehab seminar and periodic webinars.

· Issue reimbursement payments daily, provide quality control review throughout the process, and interface with claims and finance staff to ensure accuracy and timeliness.

· Learn and maintain the claim contact database.

· Process accounts payable on a backup basis.

· Serve as the primary front desk support by greeting guests and vendors, processing mail, keeping supplies stocked, and answering the infrequent calls on the switchboard.

· Assist other administrative assistants with meetings, events, and other tasks as assigned.

What You Will Bring:

· High School diploma or equivalent with 10 years of administrative assistant experience.

· Experience completing reports and reviewing data.

· Experience coordinating and facilitating meetings.

· Excellent written and verbal communication skills.

· Attention to detail and problem-solving skills.

· Strong organizational and time management skills with the ability to manage multiple tasks and prioritize workloads effectively.

· Take ownership of assigned work and follow through to successful completion.

· Ability to work independently or part of an administrative team.

· Comfortable learning new technology with formal training or through self-learning.

· Proficient with Microsoft Office Suite or related software.

Why WCRA?

· Hybrid Work Model - Enjoy the flexibility of hybrid work, with a balance of in-office collaboration and remote work.

· Career Development - Commit to your growth with continuous learning opportunities and professional development.

· Impactful Work - Make a tangible difference working with our members and claims team.

· Excellent Benefits

• Health Insurance (Medical, Dental, Vision)
• 401(k) Plan with a Company Match
• Traditional Employer Funded Pension Plan
• Employer Funded Retiree HRA
• Flex Spending Plans (Health, Dependent Care)
• Health Savings Account Match
• Life/AD&D Insurance
• Short- and Long-Term Disability Insurance
• Paid Time Off

The WCRA is an equal opportunity employer and will consider all applications regardless of race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

WCRA is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at WCRA via email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from WCRA will be deemed the sole property of WCRA. No fee will be paid in the event the WCRA hires the candidate as a result of the referral or through other means.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Application Question(s):

• Will you be able to work in the Saint Paul, MN office a minimum of three days per week.

Experience:

• Administrative Assistant: 10 years (Required)

Work Location: Hybrid remote in Saint Paul, MN 55101