Church Administrative Assistant

Church Administrative Assistant

This is a regular part-time hourly support staff position.

This position exists to provide administrative support to the Senior Pastor and church staff, ensuring efficient day-to-day operations of the church office.

This position reports to the Senior Pastor. It works in collaboration with the Program and Communications Manager and supports part-time staff and volunteers through coordination, not supervision.

1. Provide administrative support to the Senior Pastor, including scheduling assistance, preparing correspondence, and organizing documents.

2. Support day-to-day office functions such as answering phones, greeting visitors, and maintaining office supplies.

3. Assist with publishing written materials (e.g., bulletins, newsletters, flyers, and announcements).

4. Coordinate with the Program and Communications Manager to assist in communicating with staff and volunteers regarding events, updates, and logistical needs.

5. Collaborate with the Treasurer and Bookkeeper to assist with clerical support for financial tasks such as invoice tracking, receipts, and filing.

6. Assist the Church Council Secretary in preparing materials for Council and Congregational meetings and ensure records are filed with the appropriate committees.

7. Respond to requests from committee chairs, staff, and volunteers with timely communication and resource support.

8. Maintain confidentiality and contribute to a professional, Christ-centered work environment.

9. May be called upon for other related duties or special assignments.

1. Must have a love of God and demonstrate a commitment to following the ways of Christ.

2. Must have at least two years of administrative office experience, preferably in a church, nonprofit, or service-oriented setting.

3. Must be proficient with Microsoft Office Suite, specifically Word, Excel, & PowerPoint. Familiarity with PowerChurch Plus, QuickBooks, Canva, or other basic design platforms and social media digital communications is helpful and encouraged.

4. Must demonstrate strong verbal and written communication skills, with a warm, professional demeanor and positive attitude.

5. Must be highly organized, detail-oriented, and capable of managing multiple tasks in a dynamic church environment.

6. Must be a team player with a positive attitude, able to collaborate effectively with staff, volunteers, and congregation members.

7. Must maintain confidentiality in all matters and act with integrity and discretion.

8. Familiarity with church operations, basic budgeting principles, and internal communications is highly desired.

Physical Requirements

-Able to sit for extended periods of time

-Able to lift twenty pounds

Environmental Conditions

-Air conditioned and/or heated office setting

-Regular interaction with staff, volunteers, and congregation members.

Equipment Operation

-Regular use of computer workstation, multi-line telephone, copier, printer, scanner, shredder, and other standard office equipment.-Occasional use of digital platforms for communication, scheduling, and publishing materials.

Mount Olive Lutheran Church will provide reasonable accommodation for individuals with disabilities, unless it would cause undue hardship. We define reasonable accommodation as any change in the work environment or in the way a job is performed that enables a person with a disability to enjoy equal employment opportunities. We will make a good faith effort to list any special requirements in our job descriptions.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 20 per week

Work Location: In person