Finance Coordinator

Finance Coordinator (Part-Time / Hybrid) $ 35 /HR

PMV Painting — Portage, MI

About PMV Painting

PMV Painting is an established and growing painting contractor serving the greater Kalamazoo area. Since 2001, we have built a reputation for high-quality work and strong customer relationships. We are focused on building a team that values:

• Integrity – We do what’s right, not what’s easy.
• Cultivate Growth – We constantly improve.
• Demonstrate Respect – We treat people and homes with care.
• Be Resourceful – We find solutions.

Position Summary

We are seeking a highly organized, detail-oriented, part-time Finance Coordinator to help manage our financial systems, support day-to-day operations, and ensure our back office runs efficiently. This role offers meaningful responsibility and is ideal for an individual who values structure, accuracy, and consistency.

The Finance Coordinator is responsible for maintaining accurate financial records, managing invoicing and payables, supporting payroll and HR processes, and ensuring overall organization of financial and administrative systems.

Key Responsibilities

Job Costing & Financial Accuracy

• Maintain accurate job costing in QuickBooks Online.
• Support tracking of project profitability.

Accounts Receivable

• Manage invoicing (down payments, progress, and final invoices).
• Track and follow up on outstanding payments.
• Process AIA billing and associated documentation.
• Manage WIP invoicing.

Accounts Payable (with bookkeeping support)

• Pay and manage vendor accounts.
• Track and code Ramp card receipts.
• Ensure expenses are properly categorized.
• Issue payments to subcontractors.
• Enter purchase orders into QuickBooks Online.
• Assist with issuing subcontractor purchase orders.

Payroll & HR Support

• Run payroll and manage payroll taxes (QBO).
• Enroll new employees into payroll and our benefits options.

Insurance & Administrative

• Assist with health insurance tracking and audits.
• Support workers’ compensation and insurance audits.
• Help coordinate annual insurance reviews.

Qualifications

• Strong attention to detail and organization.
• Experience with Quickbooks Required. (QuickBooks Online preferred).
• Ability to manage multiple responsibilities independently.
• Clear communication and follow-through.
• Experience in construction or trades is a plus, but not required.

Position Details:

• Schedule: Part-Time (20–30 hours per week).
• Hours: Flexible
• Work Environment: Hybrid Role (mix of in-office and remote work).
• Duration: Consistent, year-round work.

Compensation & Benefits:

• $35 /hour (based on experience)
• Profit sharing program
• 3 paid holidays and 40hrs accrued PTO
• Company laptop
• Company phone (if needed)
• Background check required.

If you’re looking for a flexible role where your organization and accuracy make a real difference, we encourage you to apply.

Job Type: Part-time

Pay: $35.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

• Flexible schedule
• Paid time off
• Profit sharing

Experience:

• QuickBooks Online: 2 years (Required)

Work Location: Hybrid remote in Portage, MI 49024