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Finance Coordinator

Trade Mark Contractors
Ashley, MI 48806
Hybrid work
$21 - $28 an hour - Part-time

Full job description

Job Title: Finance Coordinator & Office Administrator

Location: Ashley, MI

Company: Trade Mark Contractors

Job-Type: Part-Time to Full-Time (Growth Path)

Reports To: Company President

ABOUT US

Trade Mark Contractors is a growing construction company focused on delivering high-quality homes, pole barns, and specialty building projects throughout mid-Michigan. We value integrity, craftsmanship, and responsiveness - and we run our business with a commitment to operational discipline and strong financial stewardship.

OUR CORE VALUES

  • Consistent Excellence - Always deliver your best work.
  • Never Quit - Resilience in the face of challenge
  • Change Champions - Embrace growth and innovation
  • Trusted Teamwork - Collaborate with respect and reliability
  • Real Talk, Real Action - Communicate honestly and follow through
  • Servant Leadership - Lead with humility and support others

POSITION SUMMARY

We are seeking an experienced, detail-oriented Finance / Office Administrator who can oversee day-to-day administrative operations while also handling essential finance functions, HR support, and budgeting workflows.

This is a hybrid role that blends:

  • Office administration
  • Bookkeeping and financial processing
  • Payroll and job-cost support
  • HR onboarding and compliance coordination
  • Budget tracking and financial reporting
  • Light tax preparation assistance (gathering, organizing, coordinating with CPA)

The role will begin part-time, with an expectation that it will grow into a full-time position as the company expands. The ideal candidate is comfortable building structure, implementing processes, and owning the administrative and financial backbone of the company.

KEY RESPONSIBILITIES

Financial Management & Quickbooks

  • Maintain and update all financial records in Quickbooks Online with a high degree of accuracy
  • Process AP/AR, vendor bills, customer invoices, and receipts
  • Manage bill pay schedules, prevent past-due accounts, and maintain clean vendor records
  • Assist with monthly bank and credit card reconciliations
  • Prepare financial reports and assist ownership with monthly and quarterly reviews
  • Track job costing data and help maintain accurate project financials
  • Assist with tax preparation tasks (collecting documents, categorizing expenses, coordinating with accountant)

Budgeting & Financial Planning

  • Maintain and update internal budget spreadsheets
  • Track monthly spending against budget and help identify variances
  • Assist ownership with forecasting, reporting, and financial preparation for planning meetings
  • Provide insights and administrative support for cost control initiatives

Payroll & HR Administration

  • Prepare and process payroll accurately and on time
  • Maintain employee records, certifications, and HR documentation
  • Assist with onboarding new hires (paperwork, system setup, communication)
  • Track PTO, attendance, and compliance-related records
  • Support leadership with performance review scheduling, communication, and documentation tracking

Office & Operational Support

  • Maintain an organized, efficient office environment
  • Manage phones, mail, digital filing systems, and office supply inventory
  • Prepare lien waivers, sworn statements, and project documentation as needed
  • Support clients and the sales team with selections, change orders, and communication between office and field

QUALIFICATIONS

Required:

  • Proficiency in Quickbooks Online (non-negotiable)
  • Strong bookkeeping and financial administration experience
  • High accuracy and attention to detail
  • Strong organizational and time-management skills
  • Ability to handle confidential information with integrity
  • Professional communication skills, both written and verbal

Preferred:

  • Experience in a construction, contracting, or trades environment
  • Familiarity with job costing and project budget tracking
  • Experience assisting with payroll and HR
  • Knowledge of Google Workspace (Docs, Sheets, Drive, Gmail)

WHO THRIVES IN THIS ROLE

This role is ideal for someone who:

  • Wants a meaningful part-time role that grows over time
  • Enjoys building systems and processes
  • Likes being the “hub” of the business
  • Values structure, accuracy, and clear communication
  • Wants to be trusted with significant financial responsibility
  • Enjoys supporting both office and field teams

Job Type: Part-time

Pay: $21.00 - $28.00 per hour

Expected hours: 24 – 32 per week

Work Location: In person