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Office Administrator

460 S Waverly Rd, Holland, MI 49423

$18 - $25 an hour - Part-time

Full job description

About Us: At Delong and Brower Financial Services, we are dedicated to providing exceptional financial advisory services to our clients, guiding them through their financial journey with expertise and care. We are seeking a dynamic and personable individual to join our team as the Director of First Impressions and Office Administrator. This key role will be instrumental in shaping our clients' experiences from the moment they walk through our doors.

We enjoy synergy with sister companies DeLong & Brower, P.C. and Buursma Agency that provide unique opportunities for serving our clients. Our purpose is to work together to help people.

We are seeking a team member who has a help-first mindset, engages in creative teamwork and values building respectful, caring relationships with both clients and colleagues.

If you share this vision and values, then you may be a great fit for our team!

Position Overview: The Office Administrator will be the face of our firm, responsible for creating a welcoming environment for our clients and managing the day-to-day administrative operations of the office. This role requires an individual with strong organizational skills, a high level of energy, and a genuinely friendly demeanor.

Key Responsibilities:

· Client Engagement: Greet clients warmly as they arrive, ensuring a positive and professional first impression.

· Reception Duties: Answer and direct phone calls, manage appointment

scheduling, and handle client inquiries in a courteous and efficient manner.

· Office Administration: Perform general office duties including filing, data entry, and maintaining office supplies.

· Calendar Management: Assist with scheduling meetings and coordinating

appointments for advisors and clients.

· Communication: Maintain clear and professional communication with clients, advisors, and other staff members.

· Event Coordination: Assist with the planning and execution of firm events and client seminars.

· Office Environment: Ensure the office space is tidy, organized, and presents a professional atmosphere. This responsibility includes ensuring supplies are in place in advance of the need.

Qualifications:

· Proven experience in an administrative or receptionist role, preferably within a financial or professional services environment.

· Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.

· Excellent interpersonal and communication skills, with a warm and approachable demeanor.

· Strong proficiency in office software (e.g., Microsoft Office Suite) and experience with office equipment.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Demonstrated ability to work independently and as part of a team.

· High energy, enthusiasm, and a proactive attitude towards problem-solving.

Schedule:

· Part-time position, 20-30 hours per week.

· Flexibility to accommodate the needs of the office and client schedules.

Benefits: