Office and Event Coordinator

Do you enjoy providing excellent customer service? Would you thrive in a job where every day is different? Are you looking for a work environment that encourages creativity and out-of-the box thinking? Are you up for the challenge of a fast-paced opportunity where each team member’s contribution matters?

If you answered yes to the questions above, we would love to meet you! We are willing to train a candidate with the right work ethic and personality, if they are excited and willing to learn.

Scottsdale-based Rose + Allyn Public Relations, a unique and renowned public relation, crisis communications, public affairs, political consulting, and event production firm, is looking for a bright, energetic and resourceful player to join and support our team so we can deliver exceptional results for our clients. The firm also owns and produces large polo, Kentucky Derby, art, music, and other fun events that this position will help make happen.

Note: This posting is for an on-site position in our Old Town Scottsdale office. This is not a remote position.

Responsibilities

• Coordinate internal and external meetings for the Owner/Principal
• Manage travel arrangements for the Owner/Principal including flights, accommodations and itineraries
• Recruit, train and manage interns
• Under guidance create invoices and record expenses in QuickBooks
• Take detailed notes in client and team meetings
• Maintain an appropriate inventory of office supplies
• Draft, edit and proofread professional correspondence. Upload press releases into online platform for distribution.
• Assist with special events as needed, such as guest check-in, set-up/tear-down, drafting social media posts, and other small tasks.
• Actively participate in team brainstorming sessions
• Provide support via research, memo creation, and special projects when needed

Requirements
The ideal candidate for the role will meet the following requirements:

• Proven work history in a fast-paced office environment. Bonus if experienced as C-level or Executive-level Assistant
• Experience in coordinating executive travel
• Ability to be pro-active, detail-oriented, and anticipate needs
• Work independently or as a team member, manage multiple projects simultaneously and achieve results on deadline
• Ability to be available during evening and weekend hours if needed.
• Positive attitude, resourceful nature, and excellent problem-solving capabilities
• Ability to take direction, receive and apply feedback
• Computer savvy with working knowledge of Microsoft Word, Excel, Outlook. Bonus if experienced with QuickBooks Online, Canva and / or iContact
• Commitment to customer service, confidentiality and integrity of information

Job Type: Full-time

Pay: $44,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Would you describe yourself as organized and detail-oriented? If so, please give an example of how you have been successful managing multiple projects or tasks?
• This is a in-person position at our office in Old Town Scottsdale. This is not a remote or hybrid role. Are you interested in an in-person role and able to reliably commute to the office in 85251?
• Please describe your professional experience booking travel (flights, hotels, rental cars)?

Work Location: In person