Office Assistant

Job Summary:

Rapid Home Designs, a leading house plan company, is seeking a dedicated and organized Office Assistant to support the administrative functions of our office and assist the owner in daily tasks. The ideal candidate will handle a variety of office-related duties, ensuring the smooth and efficient operation of our office, while also providing essential support to our marketing efforts and maintaining our website.

Key Responsibilities:

• Administrative Support:
• Perform general office duties, including answering phones, managing emails, and handling correspondence.
• Organize and schedule appointments, meetings, and company events.
• Maintain and update filing systems, both electronic and physical.
• Order and manage office supplies and equipment.
• Support to the Owner:
• Assist the owner with daily tasks, including managing schedules, correspondence, and project coordination.
• Prepare reports, documents, and presentations as requested.
• Handle confidential information with discretion.
• Data Entry and Document Management:
• Input and update customer and project information in our databases.
• Prepare, format, and edit documents, reports, and presentations.
• Reception Duties:
• Greet and assist visitors, clients, and employees with a professional and friendly demeanor.
• Maintain a tidy and welcoming reception area.
• Marketing and Social Media:
• Assist in creating and scheduling content for social media platforms, including Facebook, Instagram, and TikTok.
• Engage with followers and respond to comments and messages in a timely manner.
• Website Management:
• Assist with updating and maintaining website content to ensure accurate and up-to-date information.
• Collaborate with the marketing team to implement new website features and updates.
• Invoicing and Receivables:
• Prepare and send invoices to clients.
• Track and manage accounts receivable.
• Follow up on overdue accounts and ensure timely payments.
• Support Projects:
• Provide support for special projects as needed.
• Perform other duties as assigned by the Owner.

Qualifications:

• Education:
• High school diploma or equivalent required.
• Additional qualifications in Office Administration or Marketing are a plus.
• Experience:
• Previous experience in an administrative or office assistant role preferred.
• Experience with social media management and website content updates is a plus.
• Experience with invoicing and managing accounts receivable is preferred.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with social media platforms (Facebook, Instagram, TikTok) and basic marketing principles.
• Basic knowledge of website content management systems (CMS).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Working Conditions:

• Environment: Office setting with a professional and collaborative atmosphere.
• Hours: 8 AM to 4 PM, Monday to Friday
• Physical Requirements: Ability to sit for extended periods, lift light office supplies, and perform basic office tasks.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Shreveport, LA 71101 (Required)

Work Location: In person