Project Coordinator

Overview
We are seeking a highly organized, detail-oriented, and resourceful Project Coordinator to support our team of superintendents, project managers, and owners. The ideal candidate will bring exceptional problem-solving skills, strong software proficiency, and a commitment to maintaining project timelines and quality standards. If you’re a proactive, adaptable, and experienced professional, we’d love to hear from you!

Key Responsibilities and Tasks

Project Document Management: Efficiently manage, process, copy, and file project-related forms and documents, including:

• Bidding process tasks (bid solicitations, follow-up with plan holders, pricing, pre-bid site visits, bid spreadsheets, takeouts and organizing meetings).
• Handling submittals, RFIs, work orders, change orders, certificates of insurance (COI), and project schedule updates.
• Assisting with project estimates, budgeting, and cost tracking (job costing, AR, collections, and purchase orders).

Project Coordination: Support project workflows by facilitating internal and external communications, maintaining accurate records, maintaining project schedules and tracking timelines to meet project deadlines.

Team Support: Provide correspondence and document updates for superintendents and contractors, including meeting minutes, construction drawings, and equipment orders. Collaborate with the team on equipment spreadsheets and ensure proper price-checking and equipment returns.

Administrative Support: Offer general corporate administrative assistance as needed, assist with tracking and monitoring project milestones, and support other teams during high workloads or vacations.

Cross-Functional Support: Step in to help other departments with overflow tasks or in the absence of key team members.

Qualifications
Required Experience:

• 2+ years of blueprint reading experience.
• 2+ years of experience in commercial construction
• 2+years of admin support
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint), with strong software skills overall.
• Strong team player with the ability to effectively collaborate with multiple managers.
• Highly organized, with exceptional attention to detail and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Valid driver’s license.

Office and Travel

This role will require occasional travel to job sites, depending on project needs.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• AD&D insurance
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Blueprint reading: 2 years (Preferred)
• Commercial construction: 2 years (Preferred)

Ability to Commute:

• Horace, ND 58047 (Required)

Ability to Relocate:

• Horace, ND 58047: Relocate before starting work (Preferred)

Work Location: In person