Event Assistant

HighPoint Innovations is hiring a full-time Event Assistant to support the planning, scheduling, and organization of community-based events across the Tulsa area.

This role is ideal for someone who enjoys administrative work, organization, and coordination, while also communicating with local businesses and partners. You’ll play a key role in ensuring events are properly scheduled, tracked, and set up for success.

What You’ll Do:

• Coordinate scheduling and logistics for upcoming community events
• Maintain organized records of event locations, timelines, and availability
• Communicate with local businesses, property managers, and partners to confirm event details
• Track event bookings and update internal systems to ensure accuracy
• Support outreach efforts through email, phone, and occasional in-person communication
• Assist in preparing event details so teams are set up for smooth execution
• Provide updates between internal teams and external partners

What We’re Looking For:

• Strong organizational and time-management skills
• Clear and professional communication (written and verbal)
• Comfortable handling administrative tasks and tracking multiple schedules
• Detail-oriented with strong follow-through
• Ability to work in a team environment while managing individual responsibilities
• Previous administrative, Assistant, or customer service experience is a plus (not required)

Position Details:

• Full-time, onsite role based in Tulsa, OK
• Performance-based bonuses tied to event coordination and consistency
• Aflac insurance available for full-time team members
• In-house training and ongoing support
• Biweekly team nights and a collaborative team environment

This Event Assistant position is a great opportunity for someone looking to build experience in administration, coordination, and operations. You’ll play an important role behind the scenes, helping ensure events are organized, scheduled, and executed effectively.

If you’re detail-oriented, reliable, and looking for a role where organization and communication are key, we encourage you to apply today!

Pay: $3,200.00 - $4,400.00 per month

Work Location: In person