Office Manager in a Sign Co

Overview
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures smooth administrative workflows, maintains a welcoming front desk presence, and supports team members with exceptional customer service. The ideal candidate will bring strong office management skills, proficiency in essential computer applications, and the ability to handle multiple responsibilities with enthusiasm and professionalism. Join us to contribute to a vibrant workplace where efficiency and positive energy drive success!

Responsibilities

• Manage front desk operations, greeting visitors and directing inquiries with professionalism and warmth
• Operate multi-line phone systems, answer incoming calls, and route messages accurately
• Maintain organized filing systems, perform data entry, and ensure all records are up-to-date
• Coordinate calendar management and schedule installs, service calls, surveys for staff and executives
• Handle clerical tasks such as proofreading documents, managing correspondence, and preparing reports
• Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking
• Provide excellent customer support via phone, email, and in person, ensuring a positive experience for clients and visitors
• Sufficient in the usage of Square and invoicing.
• Creating estimates using Square

Qualifications

• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Microsoft email, Square) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent organizational skills with keen attention to detail and accuracy in typing and data entry
• Bilingual abilities are a plus to assist diverse client needs effectively
• Exceptional phone etiquette, customer service skills, and the ability to handle multi-line phone systems confidently
• Prior experience as a receptionist or personal assistant is advantageous, especially in Sign making settings
• Demonstrated ability to manage time efficiently while juggling multiple priorities

Join our team as an Office Manager to lead our administrative functions with energy, precision, and a friendly approach. Your expertise will help create an organized, welcoming environment where everyone can thrive!

Pay: $17.00 - $20.00 per hour

Work Location: In person