Construction Office Manager

Job Overview
We are seeking a dynamic and highly organized Construction Office Manager to lead the administrative operations of our construction projects. This role is vital in ensuring seamless office management, efficient project coordination, and effective communication across teams. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional supervisory skills, attention to detail, and a proactive approach to problem-solving. As the backbone of our construction office, you will oversee daily administrative functions, manage vendor relationships, and support project teams to keep everything running smoothly from start to finish.

Duties

• Oversee daily office operations, including managing multi-line phone systems, front desk duties, and calendar management for project schedules and meetings
• Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services
• Supervise administrative staff, providing training and development to enhance team performance
• Manage bookkeeping tasks such as invoicing, expense tracking, and QuickBooks data entry to maintain accurate financial records
• Handle human resources responsibilities including payroll processing, employee onboarding, and maintaining personnel files
• Support project planning by organizing documentation, filing systems, and maintaining comprehensive project records
• Assist with event planning for company meetings or project-related events to foster team engagement and communication
• Ensure compliance with office policies and safety regulations while maintaining excellent phone etiquette and professional communication skills

Experience

• Proven supervisory experience in an office setting, preferably within construction or related industries
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices
• Demonstrated ability in schedule management and vendor management to coordinate multiple projects efficiently
• Experience in human resources functions such as payroll processing and employee onboarding
• Prior office management experience including clerical tasks like filing, data entry, and front desk responsibilities
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Background in medical office management or similar fields is a plus but not required
• Exceptional communication skills for clear interaction with team members, vendors, clients, and stakeholders

Join us as a Construction Office Manager where your organizational prowess fuels project success! Bring your leadership skills and administrative expertise to a vibrant team committed to excellence. We value proactive professionals who are eager to make an impact—your energy will help us build something extraordinary!

Pay: $45,623.98 - $55,966.51 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person