Executive Administrative Assistant

Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. This vital role offers the opportunity to support senior executives by managing a wide range of administrative functions with energy, professionalism, and precision. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, strong communication abilities, and a proactive approach to office management. Your expertise will help ensure smooth daily operations, facilitate effective communication, and uphold the highest standards of customer service.

Duties

• Manage complex calendars and schedule appointments for executives, coordinating meetings and travel arrangements efficiently
• Assist with payroll and HR functions.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure accuracy and clarity
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office Suite
• Assist with bookkeeping tasks using QuickBooks for invoicing, expense tracking, and financial recordkeeping
• Provide exceptional customer support at the front desk by greeting visitors, answering inquiries, and managing visitor logs
• Support office management functions including supply ordering, equipment maintenance, and general administrative support
• Perform data entry tasks with high accuracy while managing confidential information discreetly
• Coordinate calendar management for executives, including scheduling meetings, appointments, and reminders
• Support personal assistant duties as needed to facilitate smooth daily operations

Experience

• Proven experience in an office environment with strong clerical skills and familiarity with office management practices
• Prior experience as a receptionist or in customer service roles demonstrating excellent phone etiquette and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and data entry software
• Knowledge of bookkeeping software such as QuickBooks is preferred for financial tasks
• Demonstrated organizational skills with the ability to prioritize tasks efficiently under pressure
• Strong typing skills combined with attention to detail for proofreading documents accurately
• Previous experience supporting executive-level staff or as a personal assistant is advantageous
• Familiarity with medical or dental receptionist duties can be beneficial but is not required

Join us to be a pivotal part of our vibrant team! Your energy, expertise, and dedication will help us deliver exceptional support that keeps our operations running seamlessly. We value proactive professionals who are eager to contribute their skills in a collaborative environment where your efforts truly make a difference.

Pay: From $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person