Accountant

Staff Accountant

Department: Finance          Reports to: CFO
FLSA Status: Exempt Job Status: Full-Time

Job Summary

The Staff Accountant is responsible for supporting the organization’s financial operations with a primary emphasis on accounts payable, financial tracking, grant administration, and compliance. This role maintains accurate financial records, processes invoices and payments, supports budgeting and reporting activities, and coordinates grant-related financial and operational processes across departments.

The position serves as a key internal resource to ensure timely payment processing, financial accuracy, compliance with grant requirements, and effective coordination of contracts, budgets, and reporting deliverables.

Duties & Responsibilities:

• Serve as a staff member responsible for accounts payable processing and oversight.
• Review, code, verify, and process invoices and payment requests in a timely and accurate manner.
• Ensure expenditures are charged to the appropriate general ledger accounts, grants, and cost centers.
• Prepare and process check runs, ACH payments, and other organizational disbursements.
• Maintain vendor files, W-9 documentation , 1099 preparation , and payment records.
• Respond to vendor inquiries and resolve invoice discrepancies.
• Reconcile accounts payable transactions and assist with monthly closing processes.
• Maintain the general ledger and prepare journal entries as needed.
• Refer to accounts receivable tracking and collections as needed for payment decisions.
• Support annual audit preparation and provide documentation requested by auditors.
• Coordinate with accounting software vendors and support financial system improvements.
• Support the administration and coordination of grant-funded projects and contracts.
• Monitor grant budgets, expenditures, allocations, and financial compliance requirements.
• Collaborate with internal departments to support implementation of grant deliverables and timelines.
• Assist in developing processes, tools, and resources to support grant implementation success.
• Support vendor contract management processes, including maintaining agreements and vendor documentation.
• Participate in project kick-off meetings, regular check-ins, and collaborative planning discussions.
• Develop and maintain tracking systems and databases related to grants and financial activities.
• Prepare grant expenditure reports, and supporting documentation for funders.
• Support communication and coordination with internal and external stakeholders regarding assigned projects.
• Prepare presentations, reports, spreadsheets, and related materials as needed.
• Maintain knowledge of acceptable (GAAP) accounting principles, nonprofit financial practices, and grant compliance requirements.
• Ensure confidentiality and accuracy of organizational financial information.
• Perform other related duties as assigned.

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Nonprofit Management, or related field required.
• Minimum of three - five (3-5) years of related accounting, accounts payable, grants management, or financial coordination experience required.
• Nonprofit accounting and grant administration experience preferred.

Skills & Abilities

• Strong knowledge of accounts payable processes and financial reconciliation procedures.
• Knowledge of Expense Allocation Experience
• Understanding of generally accepted accounting principles (GAAP).
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and projects simultaneously.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting and financial management software.
• Ability to interpret financial data, budgets, and grant requirements.
• Ability to work collaboratively across departments and with external stakeholders.
• Sensitivity and responsiveness to the needs of a diverse population.

Working Conditions

• This position follows a traditional Monday–Friday work schedule, with occasional evening and weekend hours required based on organizational needs.
• Flexible scheduling may be available to accommodate alternative work hours when necessary.
• Work is performed primarily in an office environment with prolonged periods sitting and working on a computer.
• Occasional travel, meeting attendance, and work outside of the office setting may be required.
• Valid driver’s license and reliable transportation may be required.

Physical Requirements

• Ability to lift and carry items weighing up to 20 pounds.
• Ability to stand, walk, bend, reach, and move equipment as needed for organizational activities and events.

Direct Reports

None

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Cleveland, OH 44103