1. Research the market and your competitors

You can use market research to support your recruiting process by gathering information on everything from the state of the job market in your sector and industry trends to what your competitors are asking for or offering. That can technically be done with manual research, but a simple ChatGPT prompt can help get you more data and get it faster.

For example, if you’re planning to expand your SaaS sales team, ChatGPT can help summarize hiring trends, skill demand and competitive offers.

Here’s an example of a prompt you could ask ChatGPT:

“You’re a recruiter in the SaaS industry. Conduct, organize and summarize research into employment and hiring forecasts for SaaS in the next year. Discuss what employers should be aware of, possible pitfalls to avoid while recruiting and some key trends in the United States that could affect attracting and onboarding top talent.”

Then, you can use Indeed’s AI recruitment agent, Talent Scout, to complement your research by accessing hiring insights, including market and competitive data to guide your hiring decisions. Try asking Talent Scout:

• How many active job seekers are there for my open role?
• What’s the salary benchmark for this role?
• Who else is hiring for this position?

2. Create job listings

It takes skill and time to create a job description that is comprehensive, inspiring and on brand. Job description-related ChatGPT prompts for recruiters take key attributes and turn them into content that can help catch a job seeker’s eye.

Here’s an example:

“Create a job description for a SaaS sales position at a mid-level software company targeting clients interested in marketing automation. Make sure the listing includes:

• [Company name, mission and location]
• [General description of the position and its core duties]
• [Education requirements and preferred experience]
• [Desired skills (technical and soft) and qualifications/certifications]
• [Salary offer and potential perks/benefits]
• [How to apply and what to expect from the application/recruitment process]

Aim for language that is professional but informal. Avoid slang and jargon while emphasizing the company’s inclusive and forward-thinking culture. Include keywords to improve SEO.”

You can also use Indeed’s AI Job Description Generator to create a job description, or ask Talent Scout to offer recommendations for ways to improve your job postings.

3. Locate top industry talent using Boolean search

Boolean strings are keyword combinations linked by Boolean logic operators (AND, OR, NOT) to refine searches. They’re commonly used by recruiters to find resumes and candidates in databases, on job boards and even on social networks. You can use ChatGPT prompts to quickly create Boolean strings.

In this case, you’re creating a prompt that tells AI how to search on your behalf:

“Create a Boolean search string to use on Indeed. The goal is to find a SaaS salesperson with experience in marketing. The candidate should ideally have 5+ years of industry experience and be based in or willing to relocate to NYC. Include alternative terms people might use to describe SaaS sales experience and other positions with similar responsibilities.”

That last line is important, as it could point you toward candidates who list “cloud sales” or “IT sales” on their resumes and might otherwise be excluded from the results.

4. Craft interview questions

By using ChatGPT prompts, recruiters can generate customized, position-specific questions that align with your organization and help identify the best candidates.

If you’re a start-up looking for a SaaS salesperson who has technical skills, experience and the right personality for a rapidly scaling business, your prompt might look something like this:

“Act as a talent recruiter with at least five years of experience in software and tech. Create a list of 15 interview questions for candidates applying for the position of SaaS salesperson. Questions should assess technical skills for a SaaS role, alignment with company values, interest in startup culture and overall passion for learning/growth mindset.”

Once you’ve crafted your questions, Talent Scout can help streamline the next steps by managing interview logistics. You can use it to schedule interviews, send invitations with available times and track candidate responses. Try asking Talent Scout:

• Show me the interviews scheduled for this week.
• Show me the interview details for this candidate.

5. Generate assessments

You can come to a clearer, more objective decision if you use a data-driven assessment method like an interview evaluation rubric to rate candidates according to their answers to interview questions.

ChatGPT can help you create your evaluation rubric, but be sure to include the same qualifications and question categories you used for your job listing, screening criteria and interview questions. Then, add factors like transferable and interpersonal skills to provide a more complete, well-rounded assessment of each candidate.

“Develop a structured interview evaluation rubric that will help an HR recruitment panel assess applicants looking to fill an open SaaS salesperson position. Look at categories like technical skills, education, experience, core values and interpersonal skills.Each category or quality should list a possible score along with proposed criteria that match up to that score.”

Once you’ve created your evaluation rubric, Talent Scout can help complement your assessments by surfacing candidates who meet your criteria and providing deeper insights into their skills, experience and fit.

6. Draft offer and rejection emails using personalized ChatGPT prompts

ChatGPT can help you craft personalized, professional offer and rejection emails that reflect your company’s brand and tone. By including details such as candidate name, role, and specific feedback, you can make each message feel thoughtful and individualized.

To generate a rejection email with empathy, try a ChatGPT prompt like this:

“You’re a talent recruiter with 10+ years’ experience. Write a rejection email to David Hunt, a candidate for a SaaS salesperson position, letting him know he wasn’t selected to advance in the recruitment process. Use an empathetic tone, highlight his recent certifications, and explain that we’re seeking candidates with more hands-on sales experience. Close professionally with well wishes for his future endeavors.”

You can also use ChatGPT to help recruiters draft professional offer emails for candidates who have been selected. Typically following a verbal offer, these emails provide a formal confirmation of the role and outline key details, putting everything clearly on paper for the candidate.

Here’s how the prompt might go:

“Write from the perspective of an HR recruiter extending a job offer for a SaaS salesperson position. The candidate has already given a verbal acceptance, but you need to gather additional information. Request personal details such as a street address, confirm a start date at least two weeks out to allow the candidate to give notice at their current job, and offer to answer any questions they might have. Include information about next steps: 10 days of training, including a two-day orientation and meetings with company mentors.”

Indeed’s Talent Scout can take this a step further by helping you send the offer email directly, track whether the candidate has responded and manage follow-ups. Try asking Talent Scout:

• Give me a summary of my outreach activity.
• How many candidates have accepted their offers?

By combining ChatGPT’s ability to craft personalized, professional messages with Talent Scout’s messaging and tracking features, you can streamline the offer process while keeping it personal and organized.

FAQs about GPT prompts

How do recruiters use ChatGPT?

Recruiters can use ChatGPT for almost all stages of the recruitment process. This includes conducting market research, creating interview questions and even extending rejection and offer letters. AI can also help create other recruitment materials, such as a company mission statement and a schedule and guidebook to onboard new hires.

Can ChatGPT write a job description?

ChatGPT can write a job description from scratch based on your input, but it can also tweak an existing job description. This is helpful if there have been changes to the position over time or if you have an accurate job listing that you want to tweak to better fit your company voice or increase candidate engagement.

Will ChatGPT replace recruiters?

It’s unlikely ChatGPT will ever replace recruiters. Instead, AI should be considered another tool recruiters can use to streamline daily to-do lists and find the right candidates as quickly as possible. ChatGPT still requires strategic prompts and human oversight to use generated content effectively.