Job Offer Letter Samples

Now that you’ve found the perfect candidate to join your team – and they have accepted your verbal job offer – it’s time to send an offer letter. More formal than a verbal job offer, an offer letter includes specific information about the role and company and commonly requests that the candidate returns the signed offer letter upon acceptance.
 
Create an offer letter template that best suits your company’s needs and culture. Below, we provide guidelines you can follow, as well as several offer letter samples to help you create your own offer letter template
 

What is included in an offer letter?

An offer letter can be customized based on your desired level of formality and how much detail your company wishes to include. For a professional touch, use your company’s official letterhead. You can organize your offer letter how you see fit, although consider including basic information, like:
 

  • Job title
  • Base salary
  • Start date
  • Employment contingencies, such as background check, drug screening, reference check, I-9 form, etc.
  • At-will statement

If you wish to go into further detail, you may include additional information, like:

  • Description of job responsibilities
  • Manager/supervisor name and title
  • Workplace location and expected working hours
  • Additional compensation potential, such as bonuses, profit-sharing, stock options, etc.
  • Employee benefits, such as insurance coverage, 401(k), paid time off, etc.
  • Offer letter expiration date

 
Even though an offer letter is not a legally binding agreement, consult with a lawyer to have them review your final offer letter template and verbiage to avoid potential legal implications.
 


 

Standard job offer letter template

Dear [Candidate Name],
 
[Company name] is delighted to offer you the [full-time, part-time, etc.] position of [job title] with an anticipated start date of [start date], contingent upon [background check, drug screening, etc.]. 
 
As the [job title], you will be responsible to [brief mention of job responsibilities and expectations].
 
You will report directly to [manager/supervisor name and title] at [workplace location]. Working hours are from [hours of day, days of week]. 
 
The starting salary for this position is [dollar amount] per [hour, year, etc.]. Payment is on a [weekly, biweekly, monthly, etc.] basis by [direct deposit, check,etc.], starting on [date of first pay period]. In addition, you will be eligible to receive [discuss additional compensation potential]. 
 
[Company name] offers a comprehensive benefits program, which includes [medical insurance, 401(k), paid time off, etc.]. 
 
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate employment at any time, with or without cause or advanced notice. This letter is not a contract indicating employment terms or duration.
 
Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date]. 
 
Sincerely,
 
[Your Signature]
 
[Your Printed Name]
[Your Job Title]
 
Candidate Signature: ______________________________
 
Candidate Printed Name: ______________________________ 
 
Date: ______________________________
 


 

Simple job offer letter template

Dear [Candidate Name], 
 
With great pleasure, I extend the following employment offer to you. 
 
Position: [Job title]
Start date: No later than [date]
Salary: [Dollar amount] per [hour, year, etc.]
 
This employment offer is contingent upon the successful completion of [background check, drug screening, reference check, I-9 form, etc.]. This offer is not a contract of employment and either party may terminate employment at any time, with or without cause. 
 
Sincerely,
 
[Your Signature]
 
[Your Printed Name]
[Your Job Title]
 
Candidate Signature: ______________________________
 
Candidate Printed Name: ______________________________
 
Date: ______________________________
 


 

Casual job offer letter template

Dear [Candidate Name],
 
Congratulations! [Company name] is excited to call you our new [job title].
 
We’ll focus on wrapping up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.], and aim to get you settled into your new role by [start date].
 
Keep reading to learn more about this opportunity and – hopefully – answer any lingering questions you may have.
 
[Company name] will start you out at [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period].
 
As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]. Your daily responsibilities will include [brief mention of job duties and responsibilities].
 
You’ll be a regular employee of [company name] and will be able to participate in benefits, like [medical insurance, 401(k), paid time off, etc]. You’ll also have access to some awesome perks, including [additional offerings, such as game room, snack bar, etc.]!
 
Please keep in mind, this employment offer is in no way a legally binding contract, and as an at-will employee, both you and [company name] are able to terminate employment for any reason at any time.
 
[Company name] looks forward to bringing you on board! If you have questions, reach out at anytime and we’ll be more than happy to help you.
 
Best,
 
[Your Signature]
 
[Your Printed Name]
[Your Job Title]
 
Candidate Signature: ______________________________
 
Candidate Printed Name: ______________________________
 
Date: ______________________________
 
 
 

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*Indeed provides this information as a courtesy to users of this site. Please note that we are not your career or legal advisor, and none of the information provided herein guarantees a job offer.

*Indeed provides this information as a courtesy to users of this site. Please note that we are not your career or legal advisor, and none of the information provided herein guarantees a job offer.

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