What to include in a new employee announcement
Introduce the new employee to your team by covering a few key pieces of information, including:
- Full name
- Start date
- Job role
- Direct supervisor
- Key responsibilities
- Academic background
- Professional background
- Two or three fun facts (such as a special talent, favorite sports team, unique hobby or another tidbit of information that can inspire conversation)
- How to get in touch with the new employee, including where their workstation will be
Consider sending your new hire a brief questionnaire before their first day to help you fill out the new employee announcement. Alternatively, you can ask the new hire to write a few sentences about their hobbies and interests to include in the new hire announcement. It can also be helpful to include a recent headshot, so other employees recognize the new hire around the office.
A new employee introduction email is typically around 150-300 words — long enough to share the most important details about the new hire, but short enough that employees will still want to read it.
Related: New Hire Onboarding Checklist
Who to send the new hire announcement to
Some companies send new employee introduction emails to the entire organization. However, if your company is especially large, you may opt to send the message only to those in the new hire’s business unit or department. Ideally, anyone who will be interacting with the new employee on a regular basis should be introduced via the new hire email. Make sure to CC the new employee in the email so they can see if any of their new teammates reply with a welcome message or GIF.
Beyond email, you can also post the announcement on bulletin boards, and welcome new hires during all-hands meetings to make sure no one misses the memo.
New employee announcement email template
Subject line: Help us welcome [new employee name] to the team!
Please join me in welcoming [new employee name] to the [team, department, company].
[Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. [Employee name] will be responsible for [brief description of what they’ll be doing].
[Academic and professional background, including where the new employee went to school, years of experience, where they worked previously, etc.]
[Fun facts in paragraph or bullet point format]
We’re excited to see [employee name] apply their experience and education to help grow our business and [impact they’ll have, such as reaching a revenue goal].
You can reach [employee name] at [phone number, email, etc.].
[Employee name] is sitting at [workstation location], so be sure to drop by and say hello!
Example of a new employee introduction email
Your “welcome new employee” email should be short, friendly and informative, and should reflect your brand’s tone and company culture.
Here is an example:
Subject line: Help us welcome Chris Smith to the sales team!
Please join me in welcoming our newest team member: Chris Smith!
Chris will be joining us on Monday as a Senior Account Executive for the Southeast region, reporting to Sales Manager Jane Johnson, and helping expand relationships on several of our most important accounts.
Chris earned his MBA from the University of Georgia in 2009 and has more than eight years of experience in the technology sector. Chris comes to us from ABC Company where he worked as a Senior AE and helped double his region’s cybersecurity sales year over year.
Chris is a volunteer with the Humane Society and an avid runner who completed his first marathon last fall. When he’s not working, saving animals or training for his next race, you can find him at the dog park with his two black Labs.
We’re excited to see him apply his industry experience and first-class education to help grow our business in the Midwest region and reach our revenue goal for 2020!
Chris is sitting on the east side of the fourth floor, so be sure to drop by and say hello!
A well-crafted new employee announcement can establish credibility for your new hire and help other employees understand how their new teammate will contribute to the company’s success.
By sending this email on the new hire’s first day, you can facilitate conversation between the new employee and their teammates, and ensure they feel welcomed and valued from the very beginning.