New Employee Announcement

A new employee announcement is a critical step in the onboarding process that serves two purposes: First, this announcement will help your new hire feel welcomed to the organization. Second, a new hire announcement will ensure the rest of the team or company is informed about the new hire’s arrival. This announcement can help other employees understand how they’ll be working with the new hire and gives them an easy opportunity to reach out and say hello.
 
Here are a few tips to help you craft a new employee announcement that covers the essentials.
 

What should you include in a new employee announcement?

This email should cover a few key pieces of information, including:

  • Full name
  • Start date
  • Job role
  • Department
  • Direct supervisor
  • Key responsibilities
  • Academic background
  • Professional background
  • Fun facts (such as a special talent, unique hobby or another tidbit of information that can inspire conversations)

 
Consider sending your new hire a brief questionnaire before their start date to help you fill out new employee announcement. It can also be helpful to include a recent headshot, so other employees recognize the new hire around the office.
 

Who should receive the announcement?

Some companies send new employee announcements to the entire organization. However, if your company is especially large, you may opt to send the message only to those in the new hire’s business unit or department. Ideally, anyone who will be interacting with the new employee on a regular basis should be introduced via the new hire email.
 
You may also consider posting the announcement on bulletin boards, and welcoming new hires during all-hands meetings to make sure no one misses the memo.
 

Example of a new employee announcement

Your “welcome new employee” email should be short, friendly and informative, and should reflect your brand’s tone.
 
Here is an example:


Hi everyone,
 
Please join me in welcoming our newest team member: Chris Smith!
 
Chris will be joining us Monday as a senior account executive for the Southeast region, reporting to Sales Manager Jane Johnson, and helping expand relationships on several of our most important accounts.
 
Chris earned his MBA from the University of Georgia in 2009 and has more than eight years of experience in the technology sector. Chris comes to us from ABC Company where he worked as a senior AE and helped double his region’s cybersecurity sales year over year.
 
Chris is a volunteer with the Humane Society and an avid runner who completed his first marathon last fall. When he’s not working, saving animals or training for his next race, you can find him at the dog park with his two black labs.
 
We’re excited to see him apply his industry experience and first-class education to help grow our business in the Midwest region and reach our revenue goal for 2018!
 
Chris is sitting on the east side of the fourth floor, so be sure to drop by and say hello!
 


A well-crafted new employee announcement will help establish credibility for your new hire and help other employees understand how their new teammate will contribute to the company’s success. By sending this email during the new hire’s first week, you can facilitate conversation between the new hire and their teammates, and ensure they feel valued from the beginning.
 

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