Factors to consider
The best time for an interview typically depends on the candidate’s and interviewer’s availability and the type of interview.
1. Candidate availability
Flexibility is typically important when scheduling interviews to accommodate the candidates’ availability. Showing you respect their work commitments, personal schedules and potential time zone differences can help create a positive interview experience.
For example, if a candidate is currently employed full-time, offering interview slots in the early morning, late afternoon or even on a weekend (if possible) can accommodate their work schedule and demonstrate your consideration for their time.
2. Employer availability
Coordinate the interview schedule with hiring managers or other collaborators. You might schedule interviews during off-peak hours, such as evenings, to help alleviate scheduling conflicts.
If your business’s core hours fall between 8am and 4pm, you might ask if the candidate is available for a 5pm interview. This can accommodate the hiring manager’s schedule while staying within a reasonable time for the interviewee.
3. Interview type
Different interview formats require scheduling considerations. For example, virtual interviews generally offer more flexibility than in-person interviews.
Panel interviews require coordinating multiple schedules, while one-on-one formats can be easier to arrange.
Best practices for scheduling interviews
The day of the week and time of day can also impact an interviewee’s availability.
Optimal days of the week
Midweek days, such as Tuesday, Wednesday and Thursday, may be more effective for scheduling interviews. Mondays typically have heavier workloads, and Fridays are frequently more relaxed workdays, given the upcoming weekend.
Preferred times of day
For many candidates and interviewers, mid-morning or late afternoon time slots may be the best time of day to interview. These periods typically coincide with higher energy levels, since many individuals experience tiredness at midday.
Interview schedule
Consider scheduling gaps between each interview to provide ample preparation time and breaks. This helps the interviewer maintain focus and gives each candidate the attention they deserve.
The timing of an interview can significantly impact the candidate’s performance and the interviewer’s ability to make effective decisions. By tailoring interview schedules to your candidates’ and your company’s needs, you can make informed hiring decisions and find the talent you need to support your goals.
FAQs about the best time to interview
How can time zone differences affect international candidate interviews, and how should employers accommodate them?
To effectively schedule interviews with international candidates, you can communicate the interview time in the candidate’s local time zone. You might also offer multiple time slots to provide flexibility and utilize scheduling tools that automatically adjust for time zone differences.
How do seasonal variations and industry cycles influence the optimal timing for interviews?
Seasonal fluctuations and industry-specific cycles can impact candidates’ availability. For example, in the retail sector, the holiday season is typically busier, potentially making scheduling interviews more challenging. Planning interviews outside peak seasons can help avoid scheduling conflicts.
What strategies can companies use to accommodate candidates who are currently employed elsewhere?
Consider offering flexible interview times, such as early morning or late afternoon slots, to attract quality candidates. This flexibility allows applicants to attend interviews without conflicting with their work commitments, making your organization more accessible and appealing to top talent.
What is the impact of religious and cultural observances on interview scheduling?
Being mindful of major religious and cultural observances relevant to your candidate pool ensures inclusive scheduling. You might ask candidates if they prefer to avoid specific days or times. This demonstrates cultural sensitivity and may enhance your company’s reputation for inclusivity.
