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Steps to Build an Efficient and Effective Work Team

One of the most important strengths of a leader is building a strong work team. This helps employees develop lasting relationships that can improve the efficiency and performance within their department. To develop this team, you should motivate employees to collaborate and establish trust with each other.

 

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Right from the start: Forming a truly great work team

Forming a strong work team can be crucial to the performance of both the company and the department your employees work in. If the team is collaborative and holds strong relationships with each other, they can provide valuable and quality work. Strong relationships can form if they’re encouraged by an effective manager. Using your leadership skills to motivate and engage employees can encourage them to form a strong team that provides the company with impressive results. 

 

Engaging employees involves providing support and resources that help them succeed. You can ask employees what they need to improve their work performance and find ways to motivate them to achieve any goals you set with them. Once you’ve built trust and a strong relationship with employees, they may feel more confident in solving problems as a team. Completing projects and tasks may also be easier for team members to complete knowing they have a strong leader to provide guidance when needed.

Related: 7 Effective Skills to Help You Become a Better Leader

 

Best practices for developing an efficient and effective work team

Developing a strong work team requires communication and listening skills as well as effective critical thinking abilities to help employees overcome workplace challenges. Follow the steps below to learn how to develop an efficient and effective work team.  

  1. Understand the goals of your team
  2. Encourage communication and ideas
  3. Establish yourself as a leader
  4. Build a culture and strong relationships between team members
  5. Provide regular evaluations to help employees improve

 

1. Understand the goals of your team

Before you can develop a strong team, you should decide what your team’s overall goals are and how you’ll work to accomplish them. Giving team members a purpose and reason for working can help motivate them to improve their performance and submit higher quality work. You can set goals for the team yourself or you can ask team members to set their own personal goals. 

Once you know their goals as a team, you can provide regular check-ins and support to ensure they’re successfully accomplishing these goals. Make sure you help them establish new goals to meet and help develop plans to achieve them. This allows team members to motivate and encourage each other to meet their team goals. 

 

2. Encourage communication and ideas 

When brainstorming ideas, you should encourage team members to communicate their ideas and explain how valuable their opinions are. This helps increase the confidence of employees which can lead to communicating strong project ideas to their team. You can set an example by praising employees for communicating and encouraging employees to value and appreciate their team member’s ideas as well. 

 

3. Establish yourself as a leader

As you collaborate with team members, you should work to establish yourself as a strong leader who provides support to employees when needed. Being an effective leader means building trust with your employees and allowing them to work collaboratively as a team, asking for help when needed. You should also know the strengths each team member has to properly assign responsibilities and tasks to employees who are the best fit for the job. 

 

If you let employees know you’re a strong and resourceful leader, they will feel more motivated to work as a team to provide you quality work. 

 

4. Build a culture and strong relationships between team members

As a team leader, you should monitor interactions between team members. Notice how well they engage with one another and use this when delegating tasks. For example, if you notice two employees consistently building ideas off of each other in meetings, you should assign projects for them to complete together. 

 

Other ways you can build relationships and a strong culture between team members are: 

  • Taking them to outings outside of work. You can buy employees lunch or take them to a bowling alley to help them bond and build friendships. 
  • Bringing them to team-building events. Help teach employees how to work together by taking them to retreats or workshops that focus on team building activities. 
  • Putting them in group projects. In addition to assigning them individual tasks, encourage them to work as a team by assigning them projects to complete as a group. This motivates them to collaborate with each other and build stronger relationships. 

Encouraging employees to build relationships helps them feel more comfortable around each other, which allows them to voice their opinions more often and create quality projects together. 

Related: Team-Building Tips and Activities to Boost Employee Morale and Engagement

 

5. Provide regular evaluations to help employees improve

Once employees are working together as a team, you can start monitoring their performance and provide evaluations to help them improve. You can conduct evaluations every month, quarter or year. Team and employee evaluations help you gauge how well your employees are performing and what skills they should improve. Set clear goals with them before conducting an evaluation and discuss these goals in their evaluation. 

 

You can help strategize plans to meet these goals and praise team members if they meet them. If they are unable to meet a goal, you can communicate this to them and help them work toward meeting this goal before the next evaluation. 

 

Work team FAQ

Learn more about work teams with this common question regarding the development of strong work teams:

 

What are common team-building activities to use on a team?

Building a strong culture for your team can help them feel more enthusiastic about working on projects together. Here are a few team-building activities and engagement opportunities you can use to build stronger relationships between team members:

  • Potlucks or catering once a week held in the office break room
  • Employee volunteer days 
  • Team member shout outs during meetings
  • Weekly office scavenger hunts 
  • Split groups into teams and participate in friendly competitions
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