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How to hire employees in Florida

Whether you’re a new or established business, it’s important to have an effective process for finding new hires in Florida. The Sunshine State offers many perks to job candidates, including exciting work opportunities, a warm climate, tax perks, entertainment and abundant recreation options.


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Find new hires in Florida

When hiring employees in Florida, an effective and efficient administrative process will help you find and onboard your ideal candidates to expand your team. You’ll need to consider Florida state employer requirements, local job and industry trends, how to find candidates and hiring and employment requirements in Florida.


Registering as an employer

Employers in Florida must register as a business before they can hire any employees. To do so, obtain an Employer Identification Number (EIN) from the Internal Revenue Service, and register your business with the Florida Department of Revenue. Once registered, you’ll be able to report the appropriate taxes and information to comply with Florida’s employer regulations. After your application is processed, your business will be registered for workers’ compensation and unemployment insurance. Stay compliant and timely with reports to avoid penalties and fees.


Check local areas before you post your job

When posting your job in a local market, it’s important to consider the average salary or wage and the cost of living. The average salary in Florida is $60,000, and the average hourly wage is $17.75 according to PayScale. Florida’s cost of living is about average. You can also check other Florida job postings and compare salary reports in the area to your job.


When reviewing other posts, look for any trends in job titles, descriptions and keywords. These will likely be what people are searching for on job boards. To ensure that your job shows up in a candidate’s search, incorporate the relevant keywords in your description and write a clear and compelling job title.


Links to city stats, research postings on indeed analytics

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Assess candidates in Florida

Once you collect applications from candidates, review their qualifications and experience. Compare them to your job description to see how well aligned their qualifications are to the indicated requirements of your job description. Look for clues on their resume that indicate their qualifications, such as positive outcomes and successes in previous roles.


Write a job description with an attractive and relevant job title. Then, provide more information in a summary about the advertised role. To give candidates a clear idea of the role and responsibilities, include the following information:


  • Overview and unique qualities of your company
  • Key duties and responsibilities
  • Working conditions
  • Salary or wage
  • Benefits, perks and incentives
  • Education and experience requirements

To further filter resumes into a pool of quality candidates, screen each with a preliminary phone call or email interview. Then, you can begin your interview process. Check out Indeed’s detailed guide on how to hire employees or how to hire your first employee.


Consider expanding your search to remote candidates

Some jobs allow for employees to work remotely. In that case, you may want to expand your employee search beyond your immediate area. Some areas have lower costs of living and lower average salaries, which means that you may be able to improve your business margins by offering a lower compensation package that aligns with the employee’s local area.


Follow Florida hiring guidelines

As you determine your new hire in Florida, make sure to comply with state hiring guidelines. Complete the appropriate new hire forms, file reports on time, and establish a payroll system. Keep in mind the type of employee you’ve hired. Contractors, for example, are not required to be reported as they’re not technically employees, even if they function as such. Some types of employees, such as minors, may have certain restrictions as to the duties they’re able to perform or the types of reports needed.


Florida new employee forms

When you onboard new employees, you’ll complete the necessary Florida new employee forms, such as tax documents, payroll information and employment contracts and agreements. It’s good practice to provide your new hire with a package that includes all of the important information about their role and a contact for any additional questions. This includes:


  • Job application forms
  • Employee handbooks
  • Background check forms
  • Direct deposit forms
  • Confidentiality agreements
  • Offer letters

As an employer in Florida, you’re obligated to complete two forms to keep in your files. Complete IRS Form W-4 to withhold tax from employee pay and USCIS Form I-9 to verify an employee’s work eligibility in the United States. Ensure that you perform a background check, confirm any identification requirements and complete forms accurately.


New hire reporting in Florida

The Florida Department of Revenue requires employers to report all new hires within 20 days, including rehired employees that have not worked for 60 consecutive days. New hires need to be reported even if they have not completed any work hours since hiring. New hire reports can be completed online on the Services for Employers portal.


New hire reports include:


Employee Information:

  • Name
  • Address
  • Social Security number (SSN)
  • Date of birth
  • Date of hire

Employer Information:

  • Business name
  • Business address
  • Federal employer ID number (EIN)

Payroll in Florida

Now that you’ve onboarded your employee and reported them to the necessary government agencies, you’ll need to establish a payroll system. Payroll software can help you to manage your hours, records and other important information. You can manage your payroll on your own or pass it to your accountant.


For payroll and accounting software, consider features such as:

  • Direct deposit
  • Tracking employee hours
  • Vacation or paid time off
  • Federal and state filings
  • Accounting software integration/compatibility

You’ll also need to decide when your pay period starts and how often you’ll pay your employees, such as biweekly, monthly or bimonthly. Take into consideration how you manage pay variables and deductibles, such as health insurance, taxes and overtime.


Posting signs in Florida

Employers in Florida must display federal and state employment law posters to inform employees of their rights and responsibilities.


State posters include:

Federal posters include:

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