Employer Guide: Creating a Job proposal for HR Job Titles

Employer Guide: Creating a Job Proposal for HR Job Titles

When you’re ready to hire for your human resources department, first create a job proposal. These formal documents request the creation of new positions or approval to fill existing vacancies, outlining the specifics of the HR role and providing detailed justifications for why you need to hire.

A job proposal details how the role aligns with HR goals, budget considerations and potential recruitment avenues. Also called hiring proposals, job proposals typically include key performance indicators (KPIs) that improve accountability, measure the role’s effectiveness and address skill gaps within your HR department. By aligning your HR hiring process with organizational priorities you can better allocate limited resources, support growth and operational efficiency to improve your overall talent management process.

Below, learn how to create a job proposal when hiring new HR workers and how to arrange a job title hierarchy in this employer guide.

Things to consider when building an HR job proposal template

A successful job proposal template addresses key factors that support your company’s strategic goals and operational needs. For instance, demonstrating how the new role aligns with your broader team strategy can bring new perspectives to the job and bolster weaknesses in your current HR roles.

Likewise, defining a job title hierarchy provides organizational stability to those in control of the hiring process. Also, constructing a solid business case lets you easily justify your need for a new employee. Let’s look at how each factor helps you create a comprehensive yet compelling job proposal.

Team strategy

When creating an HR job proposal, think strategically about your team’s structure. First, align the new role with your overarching goals so the employee you hire solves problems, provides essential support or fills gaps in existing rosters.

For example, you might hire an experienced HR manager to assist with employee engagement issues or a benefits coordinator to help employees understand and use their packages. Likewise, hiring a recruiter can help you attract talent with specific skill sets.

Next, evaluate how the new role enhances company efforts, and determine KPIs that gauge the job’s return on investment (ROI). Following these steps helps you better understand how the role may contribute to overall efficiency and productivity.

Job title hierarchy

Creating distinct roles within your HR job title hierarchy ensures clear-cut reporting lines. To achieve this, assess each position’s scope and complexity to see how it aligns with overall goals. Expanding teams must evolve to incorporate new roles and any management changes they cause. This evolution ensures continued support of your objectives through staffing that scales to handle increased responsibilities.

For example, you hire a small HR department, starting with a senior recruiter to find and interview new employees and an HR manager to onboard them. As your company grows, the HR team expands to include an entry-level HR assistant to handle routine administrative tasks and a mid-level HR generalist to cover employee relations and benefits administration.

As more workers come aboard, you add new roles to the HR hierarchy. The HR manager moves into the role of HR director, hiring their replacement as a direct report. Likewise, the recruiter becomes a senior recruiter and uses a job proposal to bring in a talent acquisition director as their direct report.

Business case

Building a business case involves tailoring information to each layer of management involved in green-lighting the job you’re proposing. Increase your chances of success by factoring in each audience’s responsibilities and strategic focus, helping them understand why hiring for the role can help both their departments in particular and your business at large.

Directors and senior directors

These executives focus on efficient operation and team performance. Get them excited about your business case by showcasing the benefits, and include the following in your job proposal:

Job description
Justification for its creation
Impacts on performance
Budget and resources required
Timeline for recruiting and hiring

VPs and senior VPs

These executives align departmental goals with your company’s overall strategy and financial considerations. Boost chances of approval by demonstrating how the new role supports broader business objectives, and include the following:

Strategic alignment with specific goals
Financial justification for a new hire
Risk assessment for missed opportunities
Comparative analysis against competitors

Chief HR officer

Chief HR officers focus on your organization’s health, talent management and HR strategy alignment with company goals. Get them interested in your job proposal by adding the following elements:

How the role fills skill gaps
Impacts on succession planning
Company culture improvements
Improvement in HR KPIs and metrics

Board of directors

Members of the board of directors are responsible for the long-term vision of companies, focusing on governance and maintaining overall financial health. Convince them with a job proposal that includes the following:

Executive summary of the role
Strategic and collaborator impacts
Financial projections with ROI
Risk management assessments
Governance and compliance considerations

Example HR job proposal template

Use this example HR job proposal template to craft your own documents.

Position overview: Include job title, department, reporting structure and status.
Justification for the role: Include how it fits business needs and fills in skill gaps.
Job description: Outline the duties and responsibilities plus the required and preferred qualifications.
Budget and compensation: Include the salary range, benefits package and performance-based bonuses.
Recruitment strategy: Lay out employee sourcing methods, timeline for hiring and criteria for the selection process.
Success metrics: Include KPIs that gauge success with short- and long-term goals.

In-demand HR job titles

These are the top 50 most common HR jobs posted on Indeed in 2023.¹

1. Recruiter

Recruiter makes up 8.27% of all HR jobs posted on Indeed

Recruiters source and interview candidates, check qualifications and hire for specific roles. When you have high volumes of open positions that are taking too long to fill and placing an increased workload on existing employees, consider hiring a recruiter.