Executive Secretary: What is the cost of hiring?

Why hire an Executive Secretary?

Recruiting the right candidate as Executive Secretary ensures timely completing of all administrative duties about senior management of a company. Their daily activities involve scheduling meeting calendar, planning appointments and management of internal communication channels of the top management team.

• Planning and managing appointments and meetings, attend a meeting with C-level officials, take essential notes and circulate the minutes of the meeting.
• Manage office supplies and ensure cost-efficient replacement by making hard negotiation with the suppliers.
• Prepare travel and other invoices, maintain paper and electronic records in an organized manner

Skills to look for in a great Executive Secretary

Executive Secretaries handle confidential company information on a daily basis. Let’s look at the required skill set and qualifications to hire such a vital company resource.

• Bachelors in Business Administration or related field
• Demonstrated experience in a similar administrative role
• Proficiency in using MS-Office and other back office software
• Excellent time management and multi-tasking skills
• Outstanding negotiation and interpersonal skills
• Extensive knowledge and in-depth understanding of office management

Writing an Executive Secretary job description

A detailed job description is a reflection of what we want from the candidates. To find an excellent Executive Secretary a comprehensive job description with clear job roles and duties with necessary skill set are to be outlined.

Consider including keywords that job seekers are using to search for Executive Secretary jobs, such as:

• Executive Secretary
• Executive Administrative Assistant
• Senior Executive Secretary

Interviewing Executive Secretary candidates

Hiring the right candidate as Executive Secretary is essential. The interview process should be aimed at the gauging the presence of mind, analytical, coordination and negotiation skill of the candidate based on the candidate’s responses.

• Examples of multi-tasking skill
• Handling office procedures using back office procedure
• How they’ve effectively negotiated pricing with office supplies vendors
See our list of interview questions for more examples.