Accounts Assistant Job Description: Top Duties and Qualifications

Last updated: June 22, 2022

An Accounts Assistant, or Accounting Assistant, provides administrative support to accountants and other financial staff members. Their duties include assisting with tasks like managing records and organizing reports, performing data entry and scheduling appointments.

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Accounts Assistant duties and responsibilities

Accounts Assistants perform organizational and accounting tasks to provide comprehensive administrative support to Accountants, Account Managers, Finance Directors and other accounting and finance staff. Their duties and responsibilities include: 

  • Communicating with clients to better understand financial needs and report that information to the Accountant
  • Managing basic office administrative tasks including filing, printing, reporting and emailing
  • Recording and processing all financial and accounting practices, including profit and loss reports
  • Working closely with accounting or financial professional to manage client’s records
  • Maintaining bookkeeping and office accounting needs
  • Collecting payments and updating accounts payable and receivable records
  • Scheduling client appointments and managing important department deadlines
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What does an Accounts Assistant do?

Accounts Assistants can work in many settings, including corporate accounting and finance departments, accounting and finance institutions, government offices and nonprofits. Accounts Assistants promote the financial health of organizations and help accounting and finance professionals better manage their workload. Their specific duties depend on the accounting professional they assist, the industry in which they work and their organization’s needs. Usually, Accounts Assistants handle both financial responsibilities and administrative duties to keep their department functioning efficiently.

Accounts Assistant skills and qualifications

Accounts Assistants use their soft skills, hard skills and industry knowledge to maintain organization in their department, including:

  • Effective communication skills, including active listening, speaking and writing
  • Professional business communication skills, including emailing, financial reporting and other department documentation
  • Great customer service and interpersonal skills
  • Collaboration and teamwork skills
  • Project management abilities, including multitasking, prioritization and deadline management
  • Strong organizational and time management skills
  • Working knowledge of accounting and financial processes
  • Good math skills
  • Keen attention to detail
  • Comfortable with computers, accounting software, spreadsheet software and other financial computer application

Accounts Assistant salary expectations

An Accounts Assistant earns an average of $41,989 per year. Salary may depend on level of education, experience and geographical location.

Accounts Assistant education and training requirements

Accounts Assistant candidates are likely to have at least an associate degree or certificate in business administration, business operations, accounting or another relevant field. Some candidates may have a bachelor’s degree in those disciplines as well. Candidates with other educational or training backgrounds may have completed courses or a certificate in finance or accounting. 

During these educational opportunities, Accounts Assistants often complete internship or fieldwork training. These and other candidates may benefit from on-the-job training to learn the department’s or organization’s specific processes.

Accounts Assistant experience requirements

Entry-level Accounts Assistants may have gained experience through internships during their studies, while others may have previous administrative support or customer service experience that allowed them to develop transferable soft skills. Small accounting firms or financial teams may choose to hire entry-level candidates and have them train under a more senior Accounts Assistant or another team member. Larger organizations may require candidates with previous accounting and finance support experience to more easily transition into their responsibilities. 

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Frequently asked questions about Accounts Assistants

 

What's the difference between a Finance Assistant and an Accounts Assistant?

Finance Assistants and Accounts Assistants share many of the same job responsibilities, such as supporting others in their department, performing some data entry and basic accounting and handling administrative responsibilities. The difference in their roles has to do with the departments in which they work. Generally, the finance department focuses on the financial future of the company while accounting departments manage the day-to-day tracking of expenditures and profits. 

 

What should you look for on an Accounts Assistant resume?

Account Assistants must have a range of skills to perform their job duties. When reviewing a potential Accounts Assistant’s resume, look for qualities like: 

  • Communication: Since Accounts Assistants work with a number of people within the organization, sharing information clearly and accurately is vital. 
  • Customer service: Some Accounts Assistants communicate with external stakeholders like clients. Customer service skills are a must.
  • Collaboration: Accounts Assistants work with others on the accounting team. They must excel at working with others. 
  • Multi-tasking: Often, Accounts Assistants have multiple, unrelated responsibilities to meet simultaneously. Multi-tasking skills help manage their workflow. 
  • Time management: Accounts Assistants must expertly keep track of their time to ensure they’re getting all their work done during the day. 
  • Accounting processes: Since many Accounts Assistants help with accounting responsibilities, math skills and an understanding of accounting practices are vital. 
  • Attention to detail: Accounts Assistants must closely review their work for accuracy. 
  • Computer literacy: Some Accounts Assistants might use programs like Microsoft Excel or QuickBooks. Understanding how to use computers and accounting software is a useful skill. 

 

What makes a good Accounts Assistant?

Accounts Assistants perform a variety of job duties as they help ensure their department runs smoothly. Good Accounts Assistants are flexible and ready to take on assignments last minute as needed to assist their team. Excellent Accounts Assistants are happy to perform any task, accounting-based or administrative, that helps their coworkers and department reach their goals. 

 

What are the daily duties of an Accounts Assistant?

The daily responsibilities of an Accounts Assistant will vary from day to day, depending on the needs of the department. Accounts Assistants can expect to speak with clients to answer questions about invoices, perform data entry for the accounting team, answer phone calls and emails regarding scheduling and appointments and handle any administrative tasks as assigned. 

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