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Director of Facilities Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated November 6, 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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4 min read

A 148741034facilities manager9.81maintenance supervisor4.5maintenance manager3.69maintenance director3.69maintenance3.2217191917625927000.00101434.70223000.00YEARLY870148122025-10-012025-10-312025-09-012025-09-302025-11-05Director of Facilities, or Director of Building and Facilities Operation, manages all aspects of a facility’s operations. Their duties include budget management, facility planning and building system maintenance.

148741034facilities manager9.81maintenance supervisor4.5maintenance manager3.69maintenance director3.69maintenance3.2217191917625927000.00101434.70223000.00YEARLY870148122025-10-012025-10-312025-09-012025-09-302025-11-05Director of Facilities duties and responsibilities

A competent Director of Facilities keeps the facility running smoothly and safely based on its intended use. Some of the routine Director of Facilities job duties and responsibilities include:

  • Creating and monitoring the facility’s budget

  • Scheduling and managing routine maintenance on all building systems

  • Mitigating risk and overseeing safety and security

  • Inspecting the facility routinely to look for issues

  • Overseeing all contractors that work with the facility

  • Ensuring the facility complies with relevant laws, regulations and safety standards

  • Handling long-range planning to support future needs and growth

  • Helping with plans for renovations, additions or new buildings

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Director of Facilities Job Description Examples

Example 1

Driehaus Enterprise Management, INC.

Director of Facilities

Driehaus Enterprise Management, Inc., DEMI is a corporation providing property management, accounting and tax services for partnerships, individuals, trusts, and nonprofit entities. DEMI is the service corp. for DTC, LLC, a private trust company.

We are seeking a Director of Facilities with 10+ years of experienceto supervise the security, maintenance, operations, and housekeeping functions for Chicago area properties. Competitive salary, full benefits package, and generous PTO.

Primary responsibilities include:

System operations, maintenance and repairs for all locations, including planning, procurement of services, management of services, establishment of user interfaces (e.g. building management systems, security devices, etc.), managing HVAC parameters throughout the year, scheduling regular maintenance, trouble shooting, management of maintenance contracts, maintenance of records and management of warranties.

Hire, train, motivate and develop reporting staff members.

Oversee all building repairs, maintenance and service contracts for assigned locations, to include but not limited to contractors, security, garbage collection, HVAC, pest control, snow removal, landscaping to ensure work is being completed to acceptable standards.

Establish and maintain safety standards in facilities work activities and ensure proper use of chemicals and equipment in facilities maintenance and landscaping activities.

Develop and update Emergency Action Plan, including procedures and schedules for emergency drills.

Provide support when needed on all construction projects.

Responsible for 24/7 building security at all Chicago locations including: establish and maintain security requirements, secure and manage security service contracts and personnel to ensure the safety and security of buildings, employees and guests; respond to building alarms, acts as the emergency contact person during off hours, establish and coordinate emergency preparedness plans at all locations.

Manage and schedule all facilities related deliveries and pickups, including collection and removal of garbage and recyclables.

Consult with the Curators on matters pertaining to the art collection including maintenance, damage, breakage, installations, etc.

Oversee the housekeeping functions for all locations and ensure work is being completed and up to acceptable quality standards.

Coordinate for tenant the set-up for all group meetings, including set-up, wrap-up of furniture, food and beverage set-up, equipment and furniture rentals, if needed, and determining and arranging extra security as needed.

Manage inventory of all stored facilities equipment, office equipment, allocate all storage spaces and enforce standards for furniture and space utilization.

Liaise with IT vendor and assist when needed.





Requirements:

Bachelor s degree in a relevant discipline.

10+ years of related experience, including building maintenance and operations, security, staff development and management. Experience managing IT systems, historic facilities and/or private residences is preferred.

Experience negotiating and working with external service providers, establishing contracts, contract administration, payments, and scheduling.

Strong managerial experience with internal staff and external vendors.

Ability to coordinate activities and events, analyze diverse situations and recommend appropriate course of action.

Driehaus Enterprise Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Qualified candidates should submit a cover letter and resume to [website] Reference job code [DF] when applying.

Job Type: Full-time

Pay: $90,000.00 - $120,000.00 per year

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Referral program
  • Vision insurance
Experience level:
  • 10 years
Schedule:
  • Monday to Friday
  • Weekends as needed
Work Location: In person

Example 2

Reports to the Assistant Executive Director/Director of Facilities. This position serves as the traveling liaison for all maintenance, modernization, and development operations of the Authority's public housing units. This position is not a supervisory role. Will need to travel between all Leominster Housing Authority associated sites including but not limited to the following Housing Authorities (approximately 1000 units):



· Leominster Housing Authority



· Sterling Housing Authority



· Lunenburg Housing Authority



· West Boylston Housing Authority



· Holden Housing Authority



· Warren Housing Authority, and the



· Leominster Development Corporation



Role and Responsibilities



  • Will be available to always coordinate maintenance staff for emergency issues via telephone.
  • Will ensure that all fire, carbon monoxide, security etc. systems are fully operational at all times.
  • Will report to Director of Facilities status of all public housing authority vacant units.
  • Will work closely with the staff for planning of maintenance at all sites and will assist through coordination of staff, concerning modernization and development projects.
  • Will attend modernization pre-construction meetings, kick-off meetings, walk-throughs, and status conferences for modernization projects for all housing authorities, as required by Assistant Executive Director or Director of Facilities.
  • Will work with RCAT as needed.
  • Will work closely with the maintenance team to perform inventory checks on all maintenance equipment and schedule necessary service.
  • Will work with staff to keep inventory of all maintenance materials and equipment.
  • Will perform an annual inventory of equipment and supplies for all housing authorities.
  • Will communicate the need for materials and equipment to the Assistant Executive Director for small purchases and will verify all purchase invoices and receiving slips for all maintenance materials and equipment.
  • Will purchase or pick-up tools, equipment, or supplies and deliver as needed.
  • Will function as a courier to pick-up and deliver mail, memos, rent checks, or other items as needed to all housing authorities.
  • Will perform spot inspections of all buildings and common areas to ensure safe and clean conditions.
  • Will perform annual inspections for all units and preform re-inspections as needed.
  • Will review inspection reports and generate work orders based on status and provide recommendations to managers regarding resident follow-ups.
  • Will monitor the work order system to ensure adherence to time schedules.
  • Will maintain an “on call” list of maintenance staff and coordinate with the afterhours on call service.
  • Will coordinate with local building inspectors, fire, and public works departments as necessary.
  • Will work with the Chief Procurement Officer to create maintenance service contract specifications.
  • Will coordinate and schedule pest control activities for all authorities.
  • All other duties as required by the Assistant Executive Director and Director of Facilities related to the maintenance of the housing stock.































































Qualifications and Education Requirements



Must have at least 5 years of experience managing all aspectsof maintenance of residential properties.



Knowledge of Massachusetts Building Codes and Health and Safety Codes.



Must be proficient with MS Office products, tablets, and other technology as needed.



Must have a valid driver's license.



Must have reliable transportation and a clean driving record. Driving record to be available as requested.



Preferred Skills



Massachusetts Construction Supervisor License preferred.



Experience in facilities management in public housing preferred.



Ability to speak Spanish preferred.



The Leominster Housing Authority is an Equal Opportunity Employer (EEO)

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Schedule:
  • Monday to Friday



Experience:
  • Maintenance: 1 year (Preferred)

License/Certification:
  • Driver's License (Preferred)

Ability to Relocate:
  • Worcester County, MA: Relocate before starting work Location: On the road

Example 3

The Los Angeles Unified School District is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

The Director of Facilities Legislation, Grants, and Funding is responsible for planning, directing, and reviewing all grants and funding programs and related legislative activities for new and existing facilities for the District.

Job Duties

  • Coordinating the development of District-sponsored facilities legislation and developing and presenting information to support bills to various State Senate and Assembly committees and other state agencies and bodies
  • Analyzing proposed and existing legislation pertaining to the District's ability to secure and use funding from bonds and other sources, coordinating review by appropriate District personnel and assisting in formulating the District's position regarding legislation, and providing testimony as needed to various State Senate and Assembly committees and other state agencies and bodies regarding the District's position under the guidance of the Office of Legislative Affairs and Government Relations
  • Advising capital improvement project planning teams on Title 5 requirements - Locating new sources for funding projects

Minimum Qualifications

Education: Graduation from a recognized college or university with a bachelor s degree, preferably including courses in business or public administration, public relations, accounting, school finance, communications, or a related field.

Experience: Six years of management
  • experience in a public agency grant management and/or finance program. Two years of experience analyzing, formulating, and advocating state or federal legislation and state or federal policy affecting the construction, modernization, or maintenance and operations of facilities may substitute for up to two years of the required experience on a year for year basis.

*Management experience refers to having responsibility for all activities of an organizational unit which includes supervision of personnel, budgetary responsibility, and primary responsibility for unit policy and procedures.

Special: A valid California Driver License and the availability of private transportation, or the ability to utilize an alternative method of transportation.

Special Notes

1. An employee in these class may be subject to the reporting requirements of the District's Conflict of Interest Code

2. Extensive travel will be required of the Director between Los Angeles and Sacramento

Desirable Qualifications

  • Leadership, supervisory, administrative, and organizational skills
  • Human relations and liaison skills, including the ability to establish and maintain effective working relationships while coordinating and negotiating win-win situations to achieve goals and objectives.
  • Exercising sound judgment in analysis and decision making related to legislation, grants, and budget matters
  • Knowledge of laws and regulations pertaining to California facilities programs/activities; California building program financing sources; legislative processes; and Federal and State grant programs and conditions.
  • Ability to achieve goals and objectives by working within a political environment and within prescribed policies and procedures associated with public education
  • Skill in conveying ideas and information in oral presentations and written communications
  • Ability to closely monitor details associated with funding and grants, track progress, and meet deadlines
  • Proficiency in using computers and software such as Excel, Word, PowerPoint, Outlook, Internet Explorer, etc.

All employees must be fully COVID-19 vaccinated and must be able to provide verification of their vaccination status as part of the hiring and onboarding process prior to an official offer of employment to any District site; this includes current employees who are being promoted to a new job class.

If you experience any technical difficulties with the application process, please contact our help desk at [phone number] and/or email them at [website] while describing the issues you are experiencing. They are the best source in helping you resolve any application issues.

Job Type: Full-time

Pay: $122,900.00 - $153,100.00 per year

Benefits:
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
Experience level:
  • 6 years
Schedule:
  • 8 hour shift
Work setting:
  • In-person



Education:
  • Bachelor's (Required)

Experience:
  • public agency grant management or finance program: 6 years Location: In person

Example 4

The Director of Facilities is responsible for overseeing Facilities Maintenance, and systems at all company owned and managed assets, which are approximately 100 properties across 14 states and growing. The assets types include multi-family, hospitality, restaurant, retail and office.

Duties and Responsibilities:

  • Direct Reports include Facilities Supervisors, Regional Facilities Managers, and responsibility of Roving Maintenance Team which includes Electricians, HVAC Techs, Plumbers and general maintenance.
  • Management of Service Request intake and work order management, delegation of work, and tracking of completion.
  • Review and approve estimates, purchase orders, invoices, pay apps, and lien releases on a daily basis.
  • Contract negotiations for facilities related scopes. For example Elevator Maintenance, Fire Systems Maintenance, and Monitoring.
  • Verify all work is completed to a satisfactory level.
  • Apply for Permits, attend inspections with local government agencies.
  • Oversee annual facilities site audits.
  • Responsible for budgeting annual capital projects and maintenance R&M.
  • Provide direction for 3rd Party and In-House Preventative Maintenance Plans.
  • Work with Purchasing and Operations teams to RFP and contract service related vendors leveraging our national footprint. Examples include, Landscaping, Fire Systems, Elevators, Pools, and Parking Lot Maintenance.
  • Develop and oversee scheduling and deployment of required inspections for Fire Safety Systems and Elevators.
  • Provide support during company development activities including acquisitions, dispositions, and new builds.
  • Prepare assets for natural disasters and emergencies.
  • Compliance of Fire Systems Inspections, Repair, Upgrades and Fire Systems Monitoring.
  • Design and Maintenance of online Asset Database. Cataloging equipment purchase date, serial, model numbers, warranty information and end of life projections.
  • Responsible for recommending annual and long term Capital plan for each site.
  • Setup project management tracking for execution of approved budgeted projects.
  • Source appropriate vendors and trades in all regions.
  • Develop and deploy annual PTAC cleaning program, sewer jetting, parking lot striping, and pressure washing.
  • Responsible for deploying Preventative Maintenance Inspections on a quarterly basis in every multifamily unit.
  • Deployment of Major capital projects and emergency fixes - Roofs, Hot Water, HVAC, Elevators, Fire Alarm/Sprinkler, Parking Lot/Sidewalks, Fences, Pools, Exterior Lighting, Landscaping.
  • Water Leaks Identify water leaks and put measures in place to stop leaks.
  • Oversite of Energy/Water efficiency projects including lighting retrofits and water leak detection

Qualifications:

  • 5-7 years management experience of a multi-site property portfolio.
  • 3-5 years experience in a supervisory capacity
  • Candidates MUST HAVE strong electrical and mechanical background in maintenance operations of commercial or high-rise properties.
  • General knowledge of all construction phases and local building and safety codes.
  • Must be able to read blueprints.
  • Basic knowledge of electrical, plumbing, carpentry, air conditioning, and kitchen equipment.
  • Possess a strong knowledge and operational skills with Life Safety systems, wet and dry, fire pumps, and controls.
  • Knowledge of building management systems and work order software.
  • Ability to work in a fast-paced, deadline-oriented environment.
  • Great attention to detail.
  • Ability to quickly identify and resolve problems.
  • Excellent communication skills, both written and verbal.
  • Excellent PC skills (Excel, Word) and internet online reporting; skill in preparing and maintaining records, writing reports and responding to correspondence.
  • Sitting, standing, walking, bending, climbing stairs, kneeling, and lifting up to 50 lbs.
  • Work varied shifts, including weekends and holidays.
  • Proof of eligibility to work in the United States.

Job Type: Full-time

Pay: $100,000.00 - $150,000.00 per year

Benefits:
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Experience level:
  • 3 years
  • 5 years
  • 7 years
Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Weekends as needed
Work setting:
  • In-person



Ability to commute/relocate:
  • Las Vegas, NV: Reliably commute or planning to relocate before starting work (Required)

Willingness to travel:
  • 25% Location: In person
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
Job Description Best Practices
Optimize your new and existing job descriptions to reach more candidates
Get the Guide

What does a 148741034facilities manager9.81maintenance supervisor4.5maintenance manager3.69maintenance director3.69maintenance3.2217191917625927000.00101434.70223000.00YEARLY870148122025-10-012025-10-312025-09-012025-09-302025-11-05Director of Facilities do?

The 148741034facilities manager9.81maintenance supervisor4.5maintenance manager3.69maintenance director3.69maintenance3.2217191917625927000.00101434.70223000.00YEARLY870148122025-10-012025-10-312025-09-012025-09-302025-11-05Director of Facilities oversees all aspects of running your facility. This senior-level position deals with budgeting, maintenance, purchasing, planning and other activities that go into operations. They’re responsible for the safety and security of everyone who uses the facility as well as supporting profitability and growth. These professionals work with all outside vendors and contractors, negotiating contracts and ensuring those entities deliver as promised. The Director of Facilities typically manages the facility maintenance staff and other team members who deal with daily operations.

148741034facilities manager9.81maintenance supervisor4.5maintenance manager3.69maintenance director3.69maintenance3.2217191917625927000.00101434.70223000.00YEARLY870148122025-10-012025-10-312025-09-012025-09-302025-11-05Director of Facilities skills and qualifications

To hire a competent Director of Facilities, you’ll want to look for specific skills and qualifications that enable them to fulfill their duties. Common qualifications for Director of Facilities careers include:

  • Project management experience

  • Budgeting experience and strong math skills

  • Strong negotiation skills

  • Understanding of laws and regulations along with the willingness to keep up with changes

  • Familiarity with construction, architecture and various systems, such as HVAC and electrical

  • Leadership and interpersonal skills

  • Written and verbal communication skills

  • Problem-solving and organizational skills

Director of Facilities experience requirements

Since the 148741034facilities manager9.81maintenance supervisor4.5maintenance manager3.69maintenance director3.69maintenance3.2217191917625927000.00101434.70223000.00YEARLY870148122025-10-012025-10-312025-09-012025-09-302025-11-05Director of Facilities position is a senior-level management role, it typically requires 3-5 years of facility management or general management experience. Previous experience might be as a 148741034facilities manager9.81maintenance supervisor4.5maintenance manager3.69maintenance director3.69maintenance3.2217191917625927000.00101434.70223000.00YEARLY870148122025-10-012025-10-312025-09-012025-09-302025-11-05Director of Facilities, Facilities Manager or Facilities Engineer. Companies often want someone who has managed a similar facility in both size and purpose to ensure they understand how to manage it well. It also helps to find a candidate with experience in the software programs, security systems and other technology you use.

Director of Facilities education and training requirements

Educational requirements for a Director of Facilities can vary significantly by company. Some organizations hire candidates with a high school diploma or GED if they have extensive facility management experience. Others might require at least an associate degree or bachelor’s degree in a relevant field, such as facilities management, engineering or business management. Additional training typically happens once a candidate is hired to learn about specific company procedures.

Director of Facilities salary expectations

According to Indeed Salaries, the average salary for a Director of Facilities is $92,359 per year. Specific salaries can vary depending on the geographical location, type of facility, company and experience of the candidate.

Job description samples for similar positions

If this isn’t quite the right position for your company, consider these additional job descriptions for similar roles:

Director of Facilities job description FAQs

What qualities make a good Director of Facilities?

To succeed as a Director of Facilities, a candidate should feel comfortable taking charge and be able to stay calm in emergencies. The position often requires juggling multiple projects or duties at once. Candidates should be able to interact with numerous people, including the management team, customers and contractors.

Who should you look for in a Director of Facilities resume?

A strong resume for a Director of Facilities vacancy should include several years of facility management experience. Look for details on the size of the facility and duties they held in previous positions to see if they’re similar to your position. Review the types of technology they’ve used to look for transferable skills.

Do Directors of Facilities have different responsibilities in different industries?

The maintenance and safety issues of the facility can vary by industry. The upkeep and concerns with a warehouse are different than a performance arena, for example. Directors of Facilities always oversee the operations of the facility, but the responsibilities and tasks they accomplish will likely be different.

How can you make your Director of Facilities job description stand out?

A well-written job description is concise yet detailed, covering the details of the facility and what the Director of Facilities will handle. Talk about unique features of your business, such as state-of-the-art security features, as well as tools and equipment the candidate can use if they get the job. Mention special perks and benefits that make your job unique.

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Get the Guide

Three individuals are sitting at a table with a laptop, a disposable coffee cup, notebooks, and a phone visible. Two are facing each other, while the third’s back is to the camera. The setting appears to be a bright room with large windows.

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Job Description Examples

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