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Assistant Accountant Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated November 6, 2025
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An 2025-10-012025-10-312025-09-012025-09-302025-11-05Assistant Accountant, or Accounting Assistant, supports the Accountant in completing basic bookkeeping, clerical and accounting tasks for a company. Their duties include preparing company budgets, building and assessing financial reports and managing a business’ payroll processes.

Assistant Accountant duties and responsibilities

An organization’s long-term financial success and maintenance of annual compliance are the responsibilities of an Assistant Accountant, in addition to various day-to-day activities. Depending on the organization and their scope of the business, an Assistant Accountant can perform these tasks:

  • Collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
  • Maintain company ledgers and daily financial transactions.
  • Create financial documents such as bills, invoices, pay-orders, payables, receivables and purchase orders.
  • Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
  • Manage payroll activities and release salaries.
  • Coordinate and manage payment and billing details of external service providers, contractors and vendors.
  • Verify payments and deposits made through the company account and coordinate with the bank.
  • Create daily reports for management and team members.

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Assistant Accountant Job Description Examples

Example 1

Eastern Accounting & Consulting


Job Opening

Assistant Accountant

Queens NY CPA firm is seeking for an Assistant Accountant who is highly motivated, well-organized and reliable, working full-time at our Flushing office. The candidate will work alongside the Office Manager and will be responsible for a variety of accounting and tax related tasks in providing support and assisting CPA s and Tax Accountants. Company will provide ongoing on-job trainings.

This position offers competitive compensation plus bonus and overtime pay, Healthcare benefits, Paid time off (PTO), and retirement plan.

Responsibilities
  • Perform simple bookkeeping and data entry tasks
  • Assist accountants in e-filing tax return, business registrations, mailing, etc.
  • Greet and check-in clients at the front desk; answer and making client calls
  • Contributes to team effort by helping with overall operations and accomplishing related results as needed


Requirements
  • Strong communication skills
  • Proficient in Microsoft Excel and Word
  • Ability to multi-task and work well under pressure
  • Knowledge of accounting and taxes is a plus


Compensation and Benefits
  • Salary commensurate with experience
  • Health benefit & Paid Time Off
  • IRA Plan with company match contribution

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:
  • Retirement plan
Experience level:
  • No experience needed
Schedule:
  • 8 hour shift
  • Monday to Location: In person

Example 2

Responsibilities:

Included but not limited to:

  • Accrual accounting
  • Accrual payroll and liabilities analysis and general journal entries
  • Prepaid expenses analysis and general journal entries
  • Heavy bank accounts reconciliation including reconciliation of deposits with accounts receivable and liability accounts
  • Knowledge of Accounts Receivable and Account Payable
  • Excellent interpersonal, oral and written communication skills

Requirements:

  • Ability to identify errors and solve problems
  • Knowledge of accounting and bookkeeping principles; Data entry;
  • Ability to maintain confidentiality of sensitive data
  • Strong organizational skills
  • Good oral and written communication skills and the ability to handle situations
  • Ability to prioritize work
  • Experience with billing or other professional service and accounting software (i.e., QBO) as well as Microsoft Office Products;
  • Minimum of three years of bookkeeping experience
  • An Associate degree in accounting, finance or business is a plus;

Qualifications

  • QuickBooks: 2 year (Preferred)
  • Bookkeeping: 2 years (Preferred)
  • Russian (Preferred)

Job Types: Full-time, Part-time

Physical setting:
  • Office
Schedule:
  • Monday to Friday

Ability to commute/relocate:
  • Queens, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:
  • Bookkeeping: 1 year Location: One location

Example 3

Assistant Accountant

Responsibilities Include:
  • Process credit card expense reports ensuring transactions are properly approved, coded, and supported.
  • Import credit card transactions into multiple company profiles
  • Month end credit card reconciliations
  • Process weekly payroll for multiple companies
  • Print weekly payroll checks
  • Set up new employees and process their start paperwork
  • Update the employee PTO accrual list
  • Process weekly 401K contributions
  • Review budgets to compare to actual costs
  • Digital filing PDF’s to respective BOX folders
  • Journal Entries for credit card payments, 401k contribution payments etc.
  • File organization

Knowledge, skills & abilities
  • Accounting knowledge/ accounting procedures and processes
  • Must work well with others
  • Must be able to meet strict deadlines
  • Multitasking abilities
  • Payroll experience
  • Data entry skills/ knowledge
  • Must have good written and verbal communications skills, maintain confidentiality
  • Great time management
  • Strong knowledge and ability to work within various databases and payroll systems.

Qualifications:
  • 1+ years experience with Microsoft Office (Excel, Word, PowerPoint, Outlook)
  • 1+ years of accounting experience
  • Detail oriented with strong organizational skills
  • Ability to work individually and as a team member
  • Accounting software experience & ability to test systems and procedures for accuracy

Preferred Qualifications/Experience:
  • 1+ years of payroll processing experience
  • Knowledge of GAAP ( General Accepted Accounting Principles)

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:
  • 401(k) matching
  • Paid time off
Physical setting:
  • Office
Schedule:
  • 8 hour shift
  • Monday to Friday



Experience:
  • Accounting: 1 year Location: In person

Example 4

Position Title:Assistant Accountant Payables / Receivables / Billing / Collections

Position Type:Non-Exempt

Position Status: Full-Time

North Canton, Ohio

Required Education or Formal Training:Associates degree in Accounting, required. Bachelor s degree in Accounting, preferred.

Required Experience / Knowledge

  • 1-3+ years relevant experience
  • Strong computer skills, including Microsoft suite, required
  • Experience in customer service related field, required

Employer Description:

ProTech Security is a locally owned and operated small business that has provided security solutions for over 35 years. Enjoy the flexibility, comradery, and job satisfaction that comes with working at a small business.

Job Qualifications:

  • Excellent customer service and interpersonal skills
  • Ability to respond calmly in difficult situations
  • Strong time management and prioritization, meaning able to balance multiple projects at once and effectively prioritize based on importance
  • Clear, concise and polite verbal communication skills and polished and professional written communication skills
  • Strong organizational skills and good follow-up skills
  • Able to think ahead and anticipate next steps
  • Strong technical aptitude ability to use Microsoft suite of products and industry specific applications
  • Able to learn via a combination of on-the-job training and self-study
  • Self-motivated and able to work independently
  • Able to work as a team player, treat people with respect, and work with integrity
  • Trustworthy and able to appropriately handle confidential information
  • Be open and willing to welcome and adapt to change
  • Punctual with history of no unapproved absences

Job Duties:

Administrative

  • Answer phones, log calls, answer basic questions, forward calls to appropriate contacts Sales, Service, Accounting, etc.
  • Provide customer service and interface with customers at front desk
  • Prepare, manage, track, and maintain customer files and related paperwork
  • Provide overall support to management and other office staff as requested.
  • Other duties as assigned.

Payables

  • Process Vendor invoices Work with Purchasing to up new vendors, maintain vendor files, review and enter vendor invoices to Sedona, prepare check run.

Billing

  • Process billing - Installation reconcile jobs, bill jobs, follow up on open questions, enter recurring in Sedona, accept customer payment over the phone, investigate and resolve billing questions, assist with sending completion packets to customers.
  • Process billing Service review resolved service tickets; use professional judgment to confirm hours, parts, and notes are appropriate; enter recurring based on Data changes on service tickets; bill service tickets

Receivables

  • Deposits - prepare lockbox and in office bank deposits, process ACH and credit card deposits in Accounting software, post payments to customer accounts, review and resolve open credits and other unapplied cash

Collections

  • Collections - review overdue Accounts Receivable report, contact commercial and residential customers who are past due, document conversations with customers, collect past due payments, report customers to outside collection agency at predefined periods, report payments received during collection process; ensure proper usage of outside collection agency accounts
  • Uncollectible Account Write Off conduct quarterly review of past due accounts and propose write off. Review with supervisor and post required journal entries.
  • Other duties as assigned

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Benefits:
  • 401(k)
  • 401(k) 4% Match
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Life insurance
  • On-the-job training
  • Paid sick time
  • Paid time off
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Travel reimbursement
  • Vision insurance
Experience level:
  • 1 year
  • 2 years
  • 3 years
  • Under 1 year
Physical setting:
  • Office
Schedule:
  • 8 hour shift
  • Monday to Friday
Supplemental pay types:
  • Yearly bonus



Ability to commute/relocate:
  • North Canton, OH 44720: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
  • Why do are you looking to change positions/jobs?
  • What pay range are you looking for?
  • Are you able to pass a background and drug screen?
  • Describe your favorite part of accounting, and why.

Education:
  • Associate (Required)


Work In person

Example 5

Essential Duties and Responsibilities:
  • Review POs coding and allocation, checking receipts, communicate with the submitter and manager
  • Process and review accounts payables and check requests using [website] wire transfers
  • Download credit card statement and send to employees
  • Review credit card transactions submitted by employees
  • Record all bank activities on bank statements to general ledger
  • Responds to inquiries from the Accountant, and other organization s staffs regarding accounting and non-accounting issues
  • Assist in the compilation of information for the organization s year-end, quarterly or monthly financial statements
  • Work with the Accountant and Director of Finance to ensure a clean and timely year-end audit
  • Year End 1099s filing
  • Assist the Accountant and Director of Finance with Special projects as required

Minimum Requirements
  • Bachelor s degree in accounting
  • Preferred 1+ years experience in accounting
  • Ability to perform accounting research
  • Strong verbal and written communication skills
  • Experience with Sage Intacct Accounting System, [website] is a plus.
  • Not for profit experience helpful, but not essential
  • Good computer skills, intermediate skills on Excel
  • Able to work independently, handle multiple tasks, stay organized, detail oriented, work under pressure and meet deadlines

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:
  • 401(k)
  • 401(k) 4% Match
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid sick time
  • Paid time off
Experience level:
  • 1 year
Physical setting:
  • Office
Schedule:
  • 8 hour shift
  • Monday to Friday



Experience:
  • Accounting: 1 year Location: Hybrid remote in New York, NY 10027

Example 6

About the Client

Multi-discipline Expertise:
Our team of project managers and technical experts brings a wealth of multi-disciplinary experience to every venture. With 30 years of collective experience, our expertise spans from hands-on design and building to consulting in architecture, technology, engineering, and project management.

Successful Project Completions:
Since our establishment in 1994, we have successfully completed an extensive portfolio of projects, impacting tens of millions of square feet through design-builds, new constructions, facility modernizations, and infrastructural enhancements.

Specialized and Ongoing Training:
We are committed to nurturing our talent. Our team engages in continuous, specialized training in critical areas such as quality construction management, safety, advanced project management techniques, the latest technology tools, precise estimating, and comprehensive CPM scheduling.

Our deep-seated expertise, proven track record of success, strong industry connections, and commitment to continual learning set us apart. Whatever your project's complexity or challenges, we are equipped to bring your vision to life with excellence and precision.

Company Overview

Discover the Advantage:
We are innovators in the construction industry. As a fully A & B licensed general contractor, our in-house design and artisan teams are dedicated to providing state-of-the-art design-build, project execution, and consulting services.

Cutting-Edge Technology:
We invest in technology, including web-based project management tools, sophisticated CPM scheduling, AutoCAD, and collaborative platforms, to stay at the forefront of efficient project delivery.

Top-Tier Project Networks:
We have built a network of the best in the business. Our contractors, craftsmen, consultants, and designers are not just experienced—they are federally vetted and proven in their fields.

Expert Management Team:
Our project and resource managers are veterans with hands-on field experience. They are adept at managing multi-disciplinary projects, ensuring seamless project control and optimal resource allocation.

Our commitment is not just about the end result—it's about the journey to excellence. Let's build something extraordinary together.

Responsibilities
  • Assist with daily accounting tasks such as processing invoices, payments, and expense reports.
  • Maintain accurate financial records and ensure all financial transactions are properly recorded.
  • Perform reconciliations of accounts and prepare monthly financial statements.
  • Assist in the preparation of financial reports for management review.
  • Provide administrative support to the accounting department as needed.
  • Ensure compliance with company policies and procedures.
  • Assist in the development and implementation of accounting procedures and policies.

Qualifications
  • Bachelor’s degree in Accounting, Finance, or related field preferred.
  • 1-3 years of experience in an accounting role.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Strong attention to detail and excellent organizational skills.
  • Ability to work independently and as part of a team.
  • Good communication and interpersonal skills.
  • Commitment to continuous learning and professional development.

If you are interested in this exciting opportunity, please apply below. We look forward to reviewing your application.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:
  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Vision insurance
Experience level:
  • 3 years
Schedule:
  • 8 hour shift



Experience:
  • Accounting: 3 years Location: In person

Example 7

Job description

A start-up, high-volume Immigration Law Firm seeks a motivated bookkeeper to assist our accounting team with the rapid growth we have experienced. We specialize in humanitarian immigration cases, providing exceptional legal services to undocumented individuals and families throughout the United States. Our mission is to achieve legal status for as many undocumented people as possible, and we are looking for a driven bookkeeper/ accountant assistant to help grow our accounting team to match our explosive growth.

The Lisinski Law Firm provides a competitive benefits package, and a great work culture that emphasizes work-life balance. Our Home Office is in Powell, OH and we have a second office in Ontario, CA. This full-time position would sit out of our Powell, OH office and will partner with our Senior Accountant and CPA.

A great candidate will have excellent attention to detail, a desire to grow with the organization, and eagerness to learn.

Responsibilities

  • Reconcile books between case management system and QBO
  • Match transactions to correct GL codes
  • Support Senior Accountant with various tasks
  • Support billing team with questions and ensure procedures are accurate and efficient
  • Oversee all account reconciliations and maintain an organized and accurate filing system
  • Record and manage client payments and refunds

Why Work for Us?

  • Fantastic work culture that focuses on positive feedback
  • Medical, Dental, Vision, and Short-Term Disability Benefits
  • HSA Option available
  • Employer Paid Life Insurance
  • 401(k) with employer matching
  • PTO eligible
  • Flextime eligible
  • Nine (9) paid holidays

Qualifications

  • Exceptional organization and time management
  • Proficiency with Microsoft Office Suite (Excel, Outlook, etc.)
  • QuickBooks Online Proficiency
  • Associates in Accounting

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Schedule:
  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:
  • Powell, OH 43065: Reliably commute or planning to relocate before starting work (Required)

Experience:
  • QuickBooks: 2 years (Preferred)
  • Accounting: 1 year Location: One location

Example 8

Your role:

As an Accounting Assistant, you will process Accounts Receivable, ACH, and Credit Cards transaction payments and reconcile invoices for accuracy, as well as assist the Accounting Manager with Accounts Payable transactions. In addition, you will manage payroll and the transactional human resources functions. You will work closely with our operations staff and outside accountant.

In this position, you will:

Manage accounts payable by verifying purchase orders, coding invoices, data entry, paying vendors, and tracking and resolving discrepancies.

Manage accounts receivable by generating, submitting, tracking, reconciling, and following up on all payments coming in and invoicing going out to clients. Resolve account discrepancies.

Oversee sales tax and abide by state and jurisdictional regulations. Prepare monthly and quarterly returns, maintain organized records and documentation of filings.

Set up and maintain all employees in the system. Responsible for maintaining employee files.

Process payroll for the organization. Verify quarterly reporting and distribute W-2s.

Work closely with health insurance vendor and handle premium contributions for both employee and employer.

Answer and direct incoming phone calls, as well as walk-in customer inquiries and transactions

Coordinate and collect overdue/outstanding accounts

Skills, experience, and qualities that will help you be successful:

  • Accounting Degree or equivalent experience required.
  • Minimum of 3 years of accounting relevant work experience required.
  • Minimum of 2 years of inventory experience required.
  • Proficiency in QuickBooks (or similar) and Microsoft Office products required.

Ability to be flexible, adaptable, and multitasking skills needed, including the ability to juggle multiple, urgent requests

Ability to troubleshoot is a must.

Ability to see the bigger picture; see how everything ties together and the impact it has.

A sense of humor is important.

Must be able to pass a background check.

Physical demands and work environment:

Must operate within the context of established objectives. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee frequently is required to sit, stand, walk, use hands and fingers to handle or feel, and reach with hands and arms.

Pay Range:

$22-$27 per hour with benefits

Job Type: Full-time

Pay: $18.00 - $28.13 per hour

Benefits:
  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off

Education:
  • Bachelor's (Preferred)

Experience:
  • QuickBooks: 2 years Location: One location

Example 9

Van Eerden Trucking is a successful and growing West Michigan based trucking company of 40 plus years is seeking a qualified accounting assistant. We are looking for someone who takes initiative, is not afraid of change, and able to look for ways to improve and streamline process.


The staff accountant will be responsible for providing accounting support across all departments of our company. The role will require the ability to work in both a team environment and independently at a high level. Some of the staff accountant responsibilities will be to assist in weekly, monthly preparation and organization of various financial related statements, reports, reconciliations and other related functions.


Education & Experience:

Bachelor s degree in Accounting, Finance or related field.


  • Equivalent experience will be considered


Minimum 2-3 years of experience in accounting or related fields.

Working knowledge of current accepted accounting rules, practices and reporting.

  • Minimum Requirements:*

Associates Accounting or Finance Degree or equivalent experience in related fields

Excellent organizational skills

Great communication skills both verbal and written

Attention to detail a must

Willingness to work within a dynamic team environment

Ability to multi-task and process multiple entities

Willingness to continually develop skills, learn and grow within an organization

Willingness to cross train within a department-team environment

In-Office Work Responsibilities

Trustworthy in maintaining confidentiality on sensitive and protected matters

Ideal Candidate:

2 or more years of accounting experience

Experience in Logistics or Transportation Industry

Bachelor s degree in Accounting or Finance

Proficient in Microsoft Office, Excel and other related recognized MS applications

Experience in Great Plains-Dynamics Accounting MS, ADP, and other Related Software

Responsibilities:

General Administrative Functions-Responsibilities

Accounts Receivable and Payable

Collections Tracking and Monitoring

Cash Receipts

Bank Reconciliations

Maintain Company s Intercompany Balances

Assist with Monthly and Yearly Financial System Closings

Payroll Processing General Staff

Processing Check and ACH / EFT Payments

Account, Customer and Profile Set-up Across Multiple Programs

Department(s) Performance Reporting

Financial and Management Reporting Prep

Sales and Customer Reporting

Budgeting Prep and Monitoring Tracking

Various Other Accounting, Administrative Responsibilities

Assistance in Auditing Functions General

Maintain Company Fixed Asset Detail, Roll Forward Schedule, and Other Related Reporting

Assistance in Projects Across Departments

Pay Range and Benefits


$45,000 -55,000 (base and performance)


Full-Time Benefit

Job Type: Full-time

Pay: $45,000.00 - $58,000.00 per year

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Physical setting:
  • Office
Schedule:
  • 8 hour shift
  • Monday to Friday



Education:
  • Associate (Preferred)

Experience:
  • general accounting: 1 year Location: In person

Example 10

We are a busy, boutique law firm in Laguna Beach, California that is dedicated to estate planning and business law. We work at a quick pace and serve high net worth clients who require a great deal of attention and expect excellent customer service skills. It is therefore most important that our Legal Assistant/Accountant Assistant is a positive person with a great and friendly attitude who works well as a team member in an office environment. The ideal candidate will have strong bookkeeping and accounting knowledge. This is a full time, in-office position only. Experience with Clio CRM and QuickBooks is beneficial. A California notary license is required, but our firm will pay for the right candidate to obtain one. The Legal Assistant/Accountant Assistant will do these specific tasks: Legal Assistant Tasks:
  • Assist clients with a warm and welcoming attitude when interacting with clients in person, on the phone, and via email.
  • Scan any and all legal documents (such as when clients bring in existing estate plan documents, business entity documents, financial statements, etc.), as we are a paperless office.
  • Save documents to OneDrive and Clio using our firm's file naming system.
  • Print and prepare estate planning binders, business planning binders, and trust administration paperwork for in and out-of-office signings, as well as prepare and send completed paperwork to clients.
  • Correspond with clients regarding the return of completed work product (for either in office pick up or via a shipment method).
  • Prepare documents to send via UPS or FedEx including printing shipping labels.
  • Make simple edits to legal documents as directed by the firm's attorneys.
  • Prepare basic client correspondence to be sent via phone, email, or letters.
  • Follow up with clients regarding open items requested by the office's attorneys (e.g., missing signatures, missing information, etc.).
  • Create client portals in Clio and send documents to clients.
  • Scan/file deeds through the Janney and Janney portal.Accountant Assistant Tasks:
  • Work closely with attorney and paralegals on ensuring their legal billing is complete on a weekly basis
  • Coordinate the payment of invoices and bills that are regularly sent to the office (e.g., office rent, copy machine invoice, etc.).
  • Prepare weekly payment reports for the office's bookkeeper.
  • Assist with bookkeeping tasks and work closely with office book keeper
  • Perform general ledger, accounts payable, and accounts receivable
  • Work in Quickbooks for client payments and reconciliation
  • Prepare reports, invoices and record checks from Clients
  • Family office services for our high net worth clients- In-house bookkeeping from client records in QuickBooks, reconcile accounts, provide monthly or quarterly balance sheet and profit and loss statements to clients.
  • Trust administration accounting work as directed by attorneyJob Type: Full-time Pay: $30.00 - $32.00 per hour Benefits:
  • 401(k)
  • Health insurance
  • Paid time off
  • Retirement plan Schedule:
  • 8 hour shift
  • Monday to FridayCOVID-19 considerations: All surfaces are sanitized after each client and social distancing is still practiced because everyone has separate office space. Masks are optional and are encouraged. Ability to commute/relocate:
  • Laguna Beach, CA 92651: Reliably commute or planning to relocate before starting work (Required)Experience:
  • Office Accounting: 1 year Location: One location

Example 11

Responsibilities:
  • Maintaining accounts receivable, document bills and supporting documentation
  • Maintaining accounts payable, ensure timely payment of invoices, confirming validity of the debt and gathering appropriate signatures
  • Updating financial records via accounting software
  • Gathering payroll expenses and input into appropriate entry line
  • Preparing quarterly budget under the purview of senior management
  • Analyzing financial statements and prepare balance sheetsRequirements:
  • Degree in accounting or finance related fields with at least 1 years' financial working experience
  • Strong analytical, communication, and computer skills.
  • Ability to work independently & effectively with all levels within an organization
  • Proficient in both spoken and written English and MandarinFor more information: Location: One location

Example 12

Description: The assistant accountant is an integral position in our accounting team in charge of helping to maintain budgets and records and ensuring their accuracy so that the company is able to effectively able to make sound decisions about the position of the company. Administrative
  • Answer phones, log calls, answer basic questions, forward calls to appropriate contacts Sales, Service, Accounting, etc.
  • This position is backup on the phones to the receptionist
  • Provide customer service and interface with customers at front desk
  • Prepare, manage, track, and maintain customer files and related paperwork
  • Provide overall support to management and other office staff as requested.
  • Other duties as assigned.Billing
  • Process billing - Installation reconcile jobs, bill jobs, follow up on open questions, enter recurring in Sedona, accept customer payment over the phone, investigate and resolve billing questions, assist with sending completion packets to customers.
  • Process billing Service review resolved service tickets; use professional judgment to confirm hours, parts, and notes are appropriate; enter recurring based on Data changes on service tickets; bill service ticketsReceivables
  • Deposits - prepare lockbox and in office bank deposits, process ACH and credit card deposits in Accounting software, post payments to customer accounts, review and resolve open credits and other unapplied cashCollections
  • Collections - review overdue Accounts Receivable report, contact commercial and residential customers who are past due, document conversations with customers, collect past due payments, report customers to outside collection agency at predefined periods, report payments received during collection process; ensure proper usage of outside collection agency accounts
  • Uncollectible Account Write Off conduct quarterly review of past due accounts and propose write off. Review with supervisor and post required journal entries.
  • Other duties as assigned. Requirements:
  • Job Requirements: * Associates degree in Accounting, required. Bachelor's degree in Accounting, preferred.* 1-3+ years relevant experience
  • Strong computer skills, including Microsoft suite, required
  • Experience in customer service related field, requiredJob Qualifications:
  • Excellent customer service and interpersonal skills
  • Ability to respond calmly in difficult situations
  • Strong time management and prioritization, meaning able to balance multiple projects at once and effectively prioritize based on importance
  • Clear, concise and polite verbal communication skills and polished and professional written communication skills
  • Strong organizational skills and good follow-up skills
  • Able to think ahead and anticipate next steps
  • Strong technical aptitude ability to use Microsoft suite of products and industry specific applications
  • Able to learn via a combination of on-the-job training and self-study
  • Self-motivated and able to work independently
  • Able to work as a team player, treat people with respect, and work with integrity
  • Trustworthy and able to appropriately handle confidential information
  • Be open and willing to welcome and adapt to change
  • Punctual with history of no unapproved absencesJob Type: $15.00 - $18.00 per hour

Example 13

We are a busy, boutique law firm in Laguna Beach, California that is dedicated to estate planning and business law. We work at a quick pace and serve high net worth clients who require a great deal of attention and expect excellent customer service skills. It is therefore most important that our Legal Assistant/Accountant Assistant is a positive person with a great and friendly attitude who works well as a team member in an office environment. The ideal candidate will have strong bookkeeping and accounting knowledge. This is a full time, in-office position only. Experience with Clio CRM and QuickBooks is beneficial. A California notary license is required, but our firm will pay for the right candidate to obtain one. The Legal Assistant/Accountant Assistant will do these specific tasks: Legal Assistant Tasks:
  • Assist clients with a warm and welcoming attitude when interacting with clients in person, on the phone, and via email.
  • Scan any and all legal documents (such as when clients bring in existing estate plan documents, business entity documents, financial statements, etc.), as we are a paperless office.
  • Save documents to OneDrive and Clio using our firm's file naming system.
  • Print and prepare estate planning binders, business planning binders, and trust administration paperwork for in and out-of-office signings, as well as prepare and send completed paperwork to clients.
  • Correspond with clients regarding the return of completed work product (for either in office pick up or via a shipment method).
  • Prepare documents to send via UPS or FedEx including printing shipping labels.
  • Make simple edits to legal documents as directed by the firm's attorneys.
  • Prepare basic client correspondence to be sent via phone, email, or letters.
  • Follow up with clients regarding open items requested by the office's attorneys (e.g., missing signatures, missing information, etc.).
  • Create client portals in Clio and send documents to clients.
  • Scan/file deeds through the Janney and Janney portal.Accountant Assistant Tasks:
  • Work closely with attorney and paralegals on ensuring their legal billing is complete on a weekly basis
  • Coordinate the payment of invoices and bills that are regularly sent to the office (e.g., office rent, copy machine invoice, etc.).
  • Prepare weekly payment reports for the office's bookkeeper.
  • Assist with bookkeeping tasks and work closely with office book keeper
  • Perform general ledger, accounts payable, and accounts receivable
  • Work in Quickbooks for client payments and reconciliation
  • Prepare reports, invoices and record checks from Clients
  • Family office services for our high net worth clients- In-house bookkeeping from client records in QuickBooks, reconcile accounts, provide monthly or quarterly balance sheet and profit and loss statements to clients.
  • Trust administration accounting work as directed by attorneyJob Type: Full-time Pay: $30.00 - $32.00 per hour Benefits:
  • 401(k)
  • Health insurance
  • Paid time off
  • Retirement plan Schedule:
  • 8 hour shift
  • Monday to FridayCOVID-19 considerations: All surfaces are sanitized after each client and social distancing is still practiced because everyone has separate office space. Masks are optional and are encouraged. Ability to commute/relocate:
  • Laguna Beach, CA 92651: Reliably commute or planning to relocate before starting work (Required)Experience:
  • Office Accounting: 1 year Location: One location
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What does an Assistant Accountant do?

Assistant Accountants typically work on a business’ accounting team to provide assistance in preparing the company’s financial statements and building analysis reports. They may also work in an accounting agency setting, handling financial documents for several different clients. Assistant Accountants are typically entry-level finance professionals who assist an office with their administrative and financial work while meeting the individual bookkeeping needs of the organization. Their main goal is to help the Accountant ensure the company is financially stable and secure. Assistant Accountants often draft financial documents and reconcile a company’s bank records and submit these reports to Accountants.

2025-10-012025-10-312025-09-012025-09-302025-11-05Assistant Accountant skills and qualifications

 

Depending upon the size of the organization an Assistant Accountant may be an entry- or intermediate-level position within an organization. Some companies hire high school graduates to fill the position of Assistant Accountant. Here are the basic requirements of an Assistant Accountant:

  • Computer skills
  • Math skills
  • Written and verbal communication skills
  • Ability to work independently and as a team member
  • Organizational skills

Assistant Accountant salary expectations

The national average salary for an Accounting Assistant is $16.56 per hour. The amount may vary depending upon the responsibilities that are to be undertaken by your new employee, the size of your organization and the educational requirement.

Assistant Accountant salary expectations

2025-10-01
  • Common salary:
  • Typical salaries range from -
  • Find more information on Indeed Salaries

*Indeed data – 2025-10-01

Assistant Accountant education and training requirements

If the company requires the 2025-10-012025-10-312025-09-012025-09-302025-11-05Assistant Accountant to be able to create financial documents for tax returns or do the actual filing of tax returns, a Preparer Tax Identification Number is essential. If the Assistant Accountant is required to conduct audits or review financial statements, then they would need to be a Certified Public Accountant. Depending upon the role and function that the newly hired accountant is to fill, additional certification such as Certified Internal Auditor, Chartered Financial Analyst or Certified Fraud Examiner may be required.

Assistant Accountant experience requirements

Since this is an entry-level position, depending upon the size of the company and scope of the business, an Assistant Accountant may not need to have any experience at all. However, recent college graduates and people who worked as an intern in an accounting department before applying for the Assistant Accountant position are always desirable.

 

Assistant Accountant Job Description Template

We seek a highly motivated and organized individual to join our team as an Assistant Accountant. In this role, you will support the accounting team with various tasks and projects. Additionally, you will gain hands-on experience and develop your skills in the field of accounting.

Responsibilities:

  • Assist with the preparation of financial statements and reports
  • Assist with the processing of accounts payable and receivable
  • Enter and verify the accuracy of financial transactions
  • Perform bank reconciliations and other reconciling tasks as needed
  • Maintain accuracy and organized financial records and documents
  • Assist with budgeting as needed
  • Support the accounting team with various projects and tasks as needed

Requirements:

  • Strong organizational and time management skills
  • Proficiency with Microsoft Office (E.g., Excel)
  • Familiar with accounting invoicing software
  • Attention to detail and accuracy
  • Strong verbal and written communication skills
  • A desire to learn and grow within the field of accounting

Job description samples for similar positions

If this Accounting Assistant job description is not exactly what you’re looking for, consider these other positions:

 

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Frequently asked questions about Assistant Accountants

Three individuals are sitting at a table with a laptop, a disposable coffee cup, notebooks, and a phone visible. Two are facing each other, while the third’s back is to the camera. The setting appears to be a bright room with large windows.

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