What does a Wedding Coordinator do?

Wedding Coordinators handle the behind-the-scenes work that helps weddings occur as planned. They typically work with Florists, Photographers, Videographers, Hair Stylists, Makeup Artists, Bakers, Caterers, Musicians, Disc Jockeys, Officiants, transportation companies and Lighting Designers.

When they fulfill key Wedding Coordinator responsibilities, they help couples and wedding guests fully enjoy the festivities without managing event planning-related tasks. In some cases, Wedding Coordinators may perform similar duties for other events, such as bar and bat mitzvahs, quinceañeras, class reunions and anniversary parties.

Wedding Coordinator skills and qualifications

Some qualifications to consider incorporating into your job description for Wedding Coordinator positions include:

• Understanding of wedding etiquette and traditions and event management best practices

• Knowledge of wedding trends

• Verbal communication skills to facilitate conversations with couples, vendors and staff members

• Interpersonal and customer service skills to interact positively with others

• Problem-solving skills to help ensure each event runs smoothly

• Time management skills to keep events on schedule

• Multitasking and organizational skills to handle numerous tasks simultaneously

• Ability to use word processing, spreadsheet, presentation, publishing, email and other software

Wedding Coordinator experience requirements

When establishing experience requirements in your job description for Wedding Coordinator positions, consider the size of the wedding. The larger the average event size, the more experience a candidate may need to carry out their assigned Wedding Coordinator responsibilities.

Relevant experience may include working as a Wedding or Event Planner or as an Assistant to one of those professionals. General hospitality experience, such as working in hotel, catering or restaurant management, can also prepare candidates for a Wedding Coordinator position.

Wedding Coordinator education and training requirements

Typically, no formal education is required for Wedding Coordinators. Rather, employers looking to recruit for this position could benefit from using a skills-based hiring approach to find candidates with the ideal skills for the position.

Voluntary certification can also be a desirable qualification. Organizations such as the American Association of Certified Wedding Planners (AACWP) and Lovegevity’s Wedding Planning Institute offer credentials involving training and written exams. Listing either certification as a preferred or required attribute in the skills section of your Wedding Coordinator job description may help you attract quality candidates.

Job description samples for similar positions

If this job description for Wedding Coordinator positions doesn’t fully align with your business needs, consider these related jobs:

• Caterer

• Banquet Server

• Event Planner

• Hotel Manager

Wedding Coordinator job description FAQs

What’s the difference between a Wedding Coordinator and a Wedding Planner?

A Wedding Planner assists couples with the early phases of the wedding planning process, helping them complete tasks such as selecting venues and vendors. A Wedding Coordinator is generally responsible for the execution of the plans couples create in consultation with Wedding Planners.

What qualities make for a good Wedding Coordinator?

Good Wedding Coordinators can benefit from the ability to work well under pressure and adapt quickly to change if unexpected issues arise during events. Having a passion for weddings and an interest in lifelong learning can also be helpful, as Wedding Coordinators need to keep up with evolving industry trends.

How can I set my Wedding Coordinator job description apart from the competition?

To make your Wedding Coordinator job description stand out, consider leading with a bulleted list of the benefits of working for your organization. Mentioning minimum starting salaries or hourly pay rates, health insurance, retirement plans, employee discounts and other perks may make your job listing more appealing to candidates. You may also want to include a detailed description of your firm or venue and its strengths to differentiate yourself from competitors.