What should you look for on an Accounts Assistant resume?

Account Assistants must have a range of skills to perform their job duties. When reviewing a potential Accounts Assistant’s resume, look for qualities like: Communication: Since Accounts Assistants work with a number of people within the organization, sharing information clearly and accurately is vital. Customer service: Some Accounts Assistants communicate with external stakeholders like clients. Customer service skills are a must. Collaboration: Accounts Assistants work with others on the accounting team. They must excel at working with others. Multi-tasking: Often, Accounts Assistants have multiple, unrelated responsibilities to meet simultaneously. Multi-tasking skills help manage their workflow. Time management: Accounts Assistants must expertly keep track of their time to ensure they’re getting all their work done during the day. Accounting processes: Since many Accounts Assistants help with accounting responsibilities, math skills and an understanding of accounting practices are vital. Attention to detail: Accounts Assistants must closely review their work for accuracy. Computer literacy: Some Accounts Assistants might use programs like Microsoft Excel or QuickBooks. Understanding how to use computers and accounting software is a useful skill.

What makes a good Accounts Assistant?

Accounts Assistants perform a variety of job duties as they help ensure their department runs smoothly. Good Accounts Assistants are flexible and ready to take on assignments last minute as needed to assist their team. Excellent Accounts Assistants are happy to perform any task, accounting-based or administrative, that helps their coworkers and department reach their goals.

What are the daily duties of an Accounts Assistant?

The daily responsibilities of an Accounts Assistant will vary from day to day, depending on the needs of the department. Accounts Assistants can expect to speak with clients to answer questions about invoices, perform data entry for the accounting team, answer phone calls and emails regarding scheduling and appointments and handle any administrative tasks as assigned.

Accounts Assistant Job Description [Updated for 2025]

An Accounts Assistant, or Accounting Assistant, provides administrative support to accountants and other financial staff members. Their duties include assisting with tasks like managing records and organizing reports, performing data entry and scheduling appointments.

Accounts Assistant duties and responsibilities

Accounts Assistants perform organizational and accounting tasks to provide comprehensive administrative support to Accountants, Account Managers, Finance Directors and other accounting and finance staff. Their duties and responsibilities include:

Communicating with clients to better understand financial needs and report that information to the Accountant
Managing basic office administrative tasks including filing, printing, reporting and emailing
Recording and processing all financial and accounting practices, including profit and loss reports
Working closely with accounting or financial professional to manage client’s records
Maintaining bookkeeping and office accounting needs
Collecting payments and updating accounts payable and receivable records
Scheduling client appointments and managing important department deadlines

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Accounts Assistant Job Description Examples

Example 1

JOB Summary:

Responsible for paying lease-based expenses, initiating rental payments and adjustment of invoices as needed to pay per the lease. Communicate with landlords as needed for any issues for stores within their assigned territories. All invoices are reviewed to ensure cam, insurance and taxes are paid per the lease and cost savings documentation.

Essential Duties AND Responsibilities:

Supporting the Real Estate Portfolio:

Communicate with landlords as needed on rent, cam, tax, insurance payment questions.

Review landlord invoice for common area maintenance for each store on an annual basis.

Real estate tax bill audited for every store annually.

Insurance invoices reviewed for each store on an annual basis.

Enter invoices for CAM, insurance and taxes into the Timberline accounting system.

Quarterly Ancillary Savings Report issued to management.

Process all rent adjustment memos/change notices and submit to Accounting.

Resolve payment disputes with Landlords.

Termination/store closing notices prepared and sent to Accounting, Lease Accounting, Store Operations and Real Estate.

Qualifications:

Education:

Accounting, business degree or equivalent experience.

WORK Experience:

1 – 3 years invoice reconciliation experience.

1 – 3 years experience in a real estate environment is helpful.

Proficiency with Microsoft Office current version.

The Cato Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, national origin, disability, age, sex (including pregnancy), gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Type: Full-time

Benefits:

401(k)

401(k) matching

Dental insurance

Employee discount

Flexible schedule

Flexible spending account

Health insurance

Paid time off

Professional development assistance

Vision insurance
Experience level:

1 year

2 years

3 years

4 years
Schedule:

8 hour shift

Monday to Friday

Application Question(s):

Please help us understand your salary requirements.

Experience:

Microsoft Excel: 1 year Location: In person

Example 2

StellarBMG is a fully remote business management firm that specializes in bookkeeping and accounting support for small businesses. We need a caring and intelligent individual who is committed to high standards and is looking to make meaningful contributions on a daily basis.

Expectations and Responsibilities:

Excellent communication skills across all platforms (phone, email, Slack, text, etc).

Detail-oriented

Ability to effectively prioritize based on urgency and deadlines

Ability to quickly learn new apps and programs

Commit to hours of operation; Monday - Friday 8:00AM to 5:00PM PST

QuickBooks experience is a plus (Accounts Receivable, Accounts Payable, etc.)

Compensation:

While experience is considered during the recruiting process, we’ve found that expectations within each role are different from company to company… and we’re on the “highest expectations” end of that range. This position will start as Part-Time and will be promoted to Full-Time once you pass your assessment period and are able to work independently.

Below, we listed the pay ranges for the Account Assistant positions within firm:

Account Assistant I: $17/hr - $22/hr

Account Assistant II: $22/hr - $26/hr

Most candidates start at the “level 1” account assistant position with the opportunity to advance. It usually takes at least 12 months working within our firm to gain the experience necessary to promote to a level 2.

Benefits:

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Paid time off

If this position seems like a great fit, please submit your resume and complete our pre-screening assessment by copy/pasting this link into your browser (it's a Google Forms link).

[website]

Please note, applications without the pre-screening assessment will not be considered.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision Location: Remote

Example 3

Become a part of the Unicorn Tire Family!

Since its establishment in 2007, USA-based Unicorn Tire Corporation has been specializing in the import, export, and wholesale of quality passenger, light truck, commercial truck, and ST trailer tires. We cooperate with many of the industry's leading manufacturers from Asia allowing us to offer a wide range of private and factory brands at very competitive prices. Unicorn Tire Corporation offers the knowledge, experience, confidence, and capability to supply customers around the world.

We are looking for an experienced Accounts Assistant who can provide administrative support to the Account Coordinator by performing clerical tasks such as filing, making phone calls, replying to emails and basic bookkeeping. In this position you will work directly with the Account Coordinator (or a small team), to coordinate orders and shipments between customers and to make sure there are no issues with the processing and shipping of orders in a timely fashion.

As an Accounts Assistant, you will

Coordinate the orders and shipments between all customers that you work with.

Input and check schedules for orders and shipments to insure it runs smoothly.

Communicate issues or concerns to the customer and respond to the China office to resolve issues as they arrive.

Check inventory for incorrect balances and complete documentation using the appropriate software such as SAP and excel.

Help co-workers perform their duties during illness or other demands on their time.

Keep the team informed of all issues in a timely and concise manner. Assist with special projects as assigned by the team.

Registers documentation by scanning items, itemizing, and totaling customers invoices.

Maintains a safe and clean working environment by complying with procedures, rules, and regulations with activities related to the office.

Must be able to meet predictable attendance and punctuality expectations and physical demands of the position complying with Unicorn Tire Corporation s policies and performance expectations.

Requirements:

*

*High school or GED. Associate s degree preferred.

1-2 years of administrative experience. Accounts receivable experience a plus.

Strong organizational and analytical skills

Proficiency with Microsoft Office (Excel, Word, Outlook) and SAP

Accuracy and attention to detail

Excellent internal and external customer service skills

Office Hours:Monday-Friday

8:00 am -4:30 pm CST

Benefits:

Health/Dental/Vision insurance

Paid Time Off (Holiday/Vacation/Personal)

401(k)

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance
Schedule:

8 hour shift

Day shift

Monday to Friday

Experience:

Administrative: 2 years Location: In person

Example 4

Child Mind Institute seeks a highly skilled and motivated individual to join our team as a Patient Accounts Assistant.

The Patient Accounts Assistant works closely with the clinical and administrative team to ensure families receive invoices in a timely manner. This role provides administrative support to the patient accounts team reviewing invoices, providing families with the required paperwork for out-of-network insurance reimbursement, and would process special requests or support special projects assigned to the patient accounts team.

Reporting to the Director of Clinical Administration, this is a non-exempt, full-time position located in our NYC headquarters.

The Child Mind Institute is proud to be named a Great Place to Work-Certified company! Our competitive compensation and benefits include medical insurance, 401(k) with match, flexible work schedules, paid parental leave, dependent care, and discounted tickets and entertainment perks program.

*
Responsibilities: *

Access, review, and export patient encounter bills in the electronic medical record (EMR) system.

Encrypt patient health information (PHI) to maintain confidentiality.

Provide families with the required documentation for out-of-network insurance reimbursement.

Maintain files for tracking invoices throughout the export and submission cycle.

Troubleshoot any issues with the invoice system or workflow process.

Collaborate with Patient Accounts Associates as needed.

Other related duties as assigned

Qualifications:

Bachelor's degree in Business, Accounting, or related field preferred.

Minimum one (1) year experience, including experience processing invoices, preferred.

Strong interpersonal, communication, and customer service skills.

Excellent organizational skills and attention to detail.

Ability to appropriately handle sensitive information with discretion.

Ability to work independently and efficiently and must be able to meet Type: Full-time

Example 5

Key Accounts Assistant

The Sales Department seeks a Key Accounts Assistant to provide administrative support to the Key Accounts Managers staff in our Bolingbrook, IL location.
Duties and Responsibilities: Assist department in carrying out various duties including: Provides clerical assistance to the Key accounts Managers.

Compiles records report for the Sales Department.

Customer Service

Answer phones and provide customer assistance to brokers, customers and vendors when needed.

Operates a computer terminal to input and retrieve data.

Operates office machines such as adding, calculating, duplicating machines.

Knowledge and Skills:
The position requires a team player with excellent interpersonal skills, excellent written and verbal communication skills, dedication to customer service and computer literacy. The candidate must be well organized, sensitive to handling confidential information and detail oriented. Capable of effectively managing multiple tasks.

Adequate command of both English and Spanish language plus strong excel skills.
Education and Experience:
High School diploma or six months to one year experience and/or training, or equivalent combination of education and experience.

Salary will commensurate with the qualifications and experience.

An Equal Opportunity Employer

Job Type: Full-time

Schedule:

Monday to Location: One location

Example 6

General Summary
Under general supervision, the Accounts Assistant is responsible for the provision of administrative support to the United Methodist Community House Controller and Finance Department. The Accounts Assistant is responsible to ensure the completion of the following duties and responsibilities.

Essential Functions include (but are not limited to):

Accounts Payable

o Set up, record, and pay vendor invoices and ACH transactions into the accounting system

o Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures

o Establish and maintain relationships with new and existing vendors; handle all inquiries and payment tracking

Cash & Credit Management

o Maintain credit card expense reporting process

o Record credit card transactions into the accounting system

o Record sales and donation inflows into an accounting system

o Record revenue and create deposits

o Payroll journal entries

o Payroll journal entries (benefits expenses)

o Admin allocation journal entries

o Tuition Express recording

Accounts Receivable

o Complete billing to various agencies

o Generate invoices for various services

o Maintain accounts receivable files and records

o Progressively engage with customers to maintain collections.

o Produce periodic accounts receivable reports

Other Accounting Duties

o Review P&L

o Assist with annual audit

o Complete special projects as assigned by the Finance Director

o Assist with youth services billing to Grand Rapids Public Schools

o Record sales for fresh market

o Record pledges, contributions, and grant income

o Maintain accounts receivable files and records.

Qualifications: (Preferred prior experience with billing/accounts receivable processes and database)

Must exhibit strong organizational and planning skills.

Must demonstrate initiative, motivation, and the ability to work independently and in a group setting.

Must exhibit effective interpersonal, oral, and written communication skills.

Must exhibit a positive, flexible, and patient demeanor with program participants, colleagues, and members of the community-at-large and possess relatability to individuals from diverse socio-economic backgrounds.

Must be able to lift program/office materials to twenty (20) pounds.

Job Type: Part-time

Pay: $14.00 - $17.00 per hour

Benefits:

Employee discount
Schedule:

Monday to Friday

Experience:

Bookkeeping: 2 years (Preferred)

QuickBooks: 1 year Location: One location

What does an Accounts Assistant do?

Accounts Assistants can work in many settings, including corporate accounting and finance departments, accounting and finance institutions, government offices and nonprofits. Accounts Assistants promote the financial health of organizations and help accounting and finance professionals better manage their workload. Their specific duties depend on the accounting professional they assist, the industry in which they work and their organization’s needs. Usually, Accounts Assistants handle both financial responsibilities and administrative duties to keep their department functioning efficiently.

Accounts Assistant skills and qualifications

Accounts Assistants use their soft skills, hard skills and industry knowledge to maintain organization in their department, including:

Effective communication skills, including active listening, speaking and writing
Professional business communication skills, including emailing, financial reporting and other department documentation
Great customer service and interpersonal skills
Collaboration and teamwork skills
Project management abilities, including multitasking, prioritization and deadline management
Strong organizational and time management skills
Working knowledge of accounting and financial processes
Good math skills
Keen attention to detail
Comfortable with computers, accounting software, spreadsheet software and other financial computer application

Accounts Assistant salary expectations

Common salary: 52243.79 YEARLY
Typical salaries range from 20000.00 - 98000.00 YEARLY
Find more information on Indeed Salaries

*Indeed data – 2025-10-01

Accounts Assistant education and training requirements

Accounts Assistant candidates are likely to have at least an associate degree or certificate in business administration, business operations, accounting or another relevant field. Some candidates may have a bachelor’s degree in those disciplines as well. Candidates with other educational or training backgrounds may have completed courses or a certificate in finance or accounting.

During these educational opportunities, Accounts Assistants often complete internship or fieldwork training. These and other candidates may benefit from on-the-job training to learn the department’s or organization’s specific processes.

Accounts Assistant experience requirements

Entry-level Accounts Assistants may have gained experience through internships during their studies, while others may have previous administrative support or customer service experience that allowed them to develop transferable soft skills. Small accounting firms or financial teams may choose to hire entry-level candidates and have them train under a more senior Accounts Assistant or another team member. Larger organizations may require candidates with previous accounting and finance support experience to more easily transition into their responsibilities.

Job description samples for similar positions

If you’re looking for candidates for similar roles to the Accounts Assistant, see our job description templates for related positions:

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Frequently asked questions about Accounts Assistants

Finance Assistants and Accounts Assistants share many of the same job responsibilities, such as supporting others in their department, performing some data entry and basic accounting and handling administrative responsibilities. The difference in their roles has to do with the departments in which they work. Generally, the finance department focuses on the financial future of the company while accounting departments manage the day-to-day tracking of expenditures and profits.

Account Assistants must have a range of skills to perform their job duties. When reviewing a potential Accounts Assistant’s resume, look for qualities like:

Communication: Since Accounts Assistants work with a number of people within the organization, sharing information clearly and accurately is vital.
Customer service: Some Accounts Assistants communicate with external stakeholders like clients. Customer service skills are a must.
Collaboration: Accounts Assistants work with others on the accounting team. They must excel at working with others.
Multi-tasking: Often, Accounts Assistants have multiple, unrelated responsibilities to meet simultaneously. Multi-tasking skills help manage their workflow.
Time management: Accounts Assistants must expertly keep track of their time to ensure they’re getting all their work done during the day.
Accounting processes: Since many Accounts Assistants help with accounting responsibilities, math skills and an understanding of accounting practices are vital.
Attention to detail: Accounts Assistants must closely review their work for accuracy.
Computer literacy: Some Accounts Assistants might use programs like Microsoft Excel or QuickBooks. Understanding how to use computers and accounting software is a useful skill.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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Accounts Assistant Job Description: Top Duties and Qualifications

Accounts Assistant duties and responsibilities

Accounts Assistant Job Description Examples

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Build your Accounts Assistant job description in minutes.

What does an Accounts Assistant do?

Accounts Assistant skills and qualifications

Accounts Assistant salary expectations

Accounts Assistant salary expectations

Accounts Assistant education and training requirements

Accounts Assistant experience requirements

Job description samples for similar positions

Hire your next Accounts Assistant today.

Frequently asked questions about Accounts Assistants

Job Description Examples

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Accounts Assistant Job Description: Top Duties and Qualifications

Accounts Assistant duties and responsibilities

Accounts Assistant Job Description Examples

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Example 3

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Example 6

Build your Accounts Assistant job description in minutes.

What does an Accounts Assistant do?

Accounts Assistant skills and qualifications

Accounts Assistant salary expectations

Accounts Assistant salary expectations

Accounts Assistant education and training requirements

Accounts Assistant experience requirements

Job description samples for similar positions

Hire your next Accounts Assistant today.

Frequently asked questions about Accounts Assistants

Job Description Examples

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