Grant Writer Job Description: Top Duties and Qualifications

A Grant Writer, or Grantmaker, is responsible for finding funding opportunities for an organization and writing polished proposals to earn grant money. Their duties include researching deadlines, drafting grant requests and submitting reports for approval.

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Grant Writer Duties and Responsibilities

An effective Grant Writer should have excellent research and communication skills. They should be able to clearly communicate in both written and verbal communication, especially in grant proposals, as this is their primary duty. Include any special duties that you expect the successful candidate to perform.

Examples of Grant Writer duties and responsibilities include the following:

  • Study and understand the history, structure, objectives, programs and financial needs of the organization.
  • Research grant opportunities from government and non-government agencies.
  • Draft grant proposals and supporting documents based on the funding requirements of the organization.
  • Submit proposals to grant coordinators for approval.
  • Respond to internal and external queries on drafted and submitted proposals.
  • Maintain positive relationships with fund providers and other stakeholders.
  • Maintain records and submit reports related to grant opportunities.
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Grant Writer Job Description Examples

What Does a Grant Writer Do?

Grant Writers generally work for nonprofit organizations as part of the development department to raise money for the organization’s mission. They search for available grants and research their requirements to find opportunities that align with their organization’s mission. Before applying for a grant, Grant Writers communicate with company leadership to confirm that they are interested in collaborating with the foundation or company offering the grant. After the research phase, Grant Writers prepare several drafts using persuasive language and facts about their organization to explain why they should receive funding and how they would use the money.

Grant Writer Skills and Qualifications

A Grant Writer candidate should have various skills and qualifications in order to be successful in their job. Outline the educational qualifications and certifications your organization requires for the position. You may also include non-technical skills and specific personality traits you desire to have in a successful candidate.

Here are some examples of Grant Writer skills and qualifications:

  • Bachelor’s degree in English, communications, creative writing or a related area (master’s degree preferred)
  • A minimum of two years experience in grant writing
  • Excellent knowledge of proposal submission and fundraising process
  • Ability to study and understand programs and funding requirements of the organization
  • Strong research skills and knowledge of information sources
  • Multitasking, organizational and time management skills
  • Ability to handle confidential matters with utmost integrity
  • Working knowledge of computers

Grant Writer Salary Expectations

A Grant Writer receives an average salary of $42,961 per year. Indeed has estimated this figure based on the salary information of several hundred Grant Writers and job advertisements published on Indeed during the past three years. Typically, a Grant Writer works for an average tenure of less than a year.

Grant Writer Education and Training Requirements

A Grant Writer should at least have a bachelor’s degree, preferably in areas such as communications, journalism, creative writing, marketing, etc. Some organizations look for a master’s degree, especially if the position involves writing proposals for large donors and international organizations. Some educational institutions also offer certifications, programs and workshops in grant writing, but most of the Grant Writers develop their skills through online resources, practice and on-the-job training.

Grant Writer Experience Requirements

An entry-level Grant Writer position may not require any experience, but it is always helpful to hire candidates with one or two years of experience in grant writing. For a senior level position, you may want to hire candidates with a higher level of experience. Other than specific experience in grant writing, candidates with a background in areas such as fundraising, mass communications and public relations tend to excel in this position. Many experienced Grant Writers prefer to telecommute or work on a contractual basis.

Job Description Samples for Similar Positions

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Frequently asked questions about Grant Writers


What is the difference between a Grant Writer and a Technical Writer?

Grant Writers are specifically dedicated to writing proposals for business funding, while Technical Writers can write on a range of subjects. Technical Writers focus on describing details about a specific subject area, usually to instruct and inform. Grant Writers aim to persuade their audience and supplement their argument with details about the company and its proposed ideas. Both roles involve a large amount of research, but Grant Writers can be more creative in their writing style as they try to attract the interest of donors and tell a story about their company’s goals.


What are the qualities of a good Grant Writer?

An effective Grant Writer is highly motivated and takes initiative to seek out new funding leads. They are confident when making suggestions and pursuing all possible avenues for securing grants for their department or organization. They should be a natural storyteller and  Successful Grant Writers supplement their creativity with data-driven research, sharing information about their goals that appeals to each grant provider’s unique mission and shows them that they will be good stewards of the grant money. They enjoy taking a systematic approach to writing and are perfectionists when preparing a final product.


Who does a Grant Writer report to?

Grant Writers generally report to the head of a non-profit’s development department such as the Director of Development or a Development Manager. They may also report to other department heads when writing grants for specific projects. Some larger organizations have a Grant Manager that acts as an intermediary between the Director of Development and the Grant Writers, managing their assignments and delegating research and writing tasks to multiple Grant Writers on their team.


What should you look for on a Grant Writer's resume?

When hiring for a Grant Writer, you should look for someone with a strong writing portfolio and a polished resume. Top candidates have experience with fundraising, giving them an inside knowledge of how non-profits operate and how they should approach finding grants and applying for funding. Experience in Copywriting can also transfer to a Grant Writing position because of the persuasive nature of their writing. Strong Grant Writer resumes feature research skills and may cite publications or other research projects.

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