Popular Executive Assistant Duties and Skills

Microsoft Office

• Definition : Suite of software including Powerpoint, Word, Excel, and Outlook.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 42.7% of Executive Assistant job postings on Indeed.

Administrative experience

• Definition : Experience or skill performing administrative tasks such as answering phones, scheduling appointments, or maintaining records.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 30.4% of Executive Assistant job postings on Indeed.

Customer service

• Definition : Skill or experience assisting customers before, during, and after purchases to satisfy customer needs.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 13.8% of Executive Assistant job postings on Indeed.

Organizational skills

• Definition : Ability to organize workload, processes, or physical objects and spaces.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 9.5% of Executive Assistant job postings on Indeed.

Personal assistant experience

• Definition : Experience or skill assisting one individual with administrative or personal tasks.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 8.4% of Executive Assistant job postings on Indeed.

Google Suite

• Definition : A family of software products and services for cloud computing and collaboration such as word processing, spreadsheets, calendar, and email, offered by Google.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 5.4% of Executive Assistant job postings on Indeed.

Typing

• Definition : Skill using a computer keyboard to type.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 5.4% of Executive Assistant job postings on Indeed.

Office experience

• Definition : Experience in office organization or non-specialized business operations.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 4.9% of Executive Assistant job postings on Indeed.

QuickBooks

• Definition : Accounting software developed by Intuit.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 2.3% of Executive Assistant job postings on Indeed.

Filing

• Definition : Experience ordering and maintaining documents according to a predetermined system.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 2.2% of Executive Assistant job postings on Indeed.

Clerical experience

• Definition : Experience or skill related to daily office tasks, such as answering phones, sending faxes, or filing documents.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 2.2% of Executive Assistant job postings on Indeed.

Proofreading

• Definition : Experience reviewing written text for typographical consistency, grammar, and spelling.
• Years of experience most commonly required: 4-5
• How common is it? This skill is found in 1.9% of Executive Assistant job postings on Indeed.

Computer literacy

• Definition : Basic skill or experience in general computer use such as using a computer’s operating system, using software and hardware, typing, sending and receiving email, and searching the Internet.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 1.6% of Executive Assistant job postings on Indeed.

Calendar management

• Definition : Experience with organizing, scheduling and maintaining a calendar for a group or an individual.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 1.5% of Executive Assistant job postings on Indeed.

Transcription

• Definition : Experience recording information from one document or medium to another.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 1.1% of Executive Assistant job postings on Indeed.

Data entry

• Definition : Experience or skill entering data into a database or computer software.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 1.1% of Executive Assistant job postings on Indeed.

Phone etiquette

• Definition : Experience practicing good manners when on the phone.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 0.9% of Executive Assistant job postings on Indeed.

Event planning

• Definition : Skill or experience planning and coordinating events, conferences, or parties.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 0.7% of Executive Assistant job postings on Indeed.

Project coordination

• Definition : Skills or experience related to project coordination. Project coordination generally focuses more on day-to-day tasks and less on high-level planning, scheduling, or budgeting.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 0.5% of Executive Assistant job postings on Indeed.

Bookkeeping

• Definition : Experience in recording financial transactions for organizations or individuals.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 0.5% of Executive Assistant job postings on Indeed.

Front desk

• Definition : Skill or experience interacting with the public at a front desk. Front desk responsibilities may include reception duties, customer service, and appointment scheduling.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 0.5% of Executive Assistant job postings on Indeed.

Microsoft Outlook Calendar

• Definition : Skills or experience with calendar and schedule management using Microsoft Outlook Calendar.
• Years of experience most commonly required: 4-5
• How common is it? This skill is found in 0.4% of Executive Assistant job postings on Indeed.

Office manager experience

• Definition : Experience or skill managing the day-to-day operations of an office, such as supervising office personnel, preparing payroll, coordinating office tasks, or hiring new employees.
• Years of experience most commonly required: 3-4
• How common is it? This skill is found in 0.4% of Executive Assistant job postings on Indeed.

DocuSign

• Definition : Electronic signature and digital document management software for authentication services.
• Years of experience most commonly required: 2-3
• How common is it? This skill is found in 0.2% of Executive Assistant job postings on Indeed.