Account Clerk Job Description: Top Duties and Qualifications

Last updated: June 22, 2022

An Account Clerk, also known as an Accounting Clerk, Bookkeeping Clerk or Auditing Clerk, generally performs billing and accounting responsibilities for a business. Their duties include supporting accounts receivable, accounts payable and reconciliations, acting as a cashier to verify receipts and deposits, and preparing and maintaining records among other job obligations.

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Account Clerk duties and responsibilities

Account Clerks manage accounts and provide support for the accounting, finance and sales departments. They may also be responsible for payroll or maintaining vendor accounts and processing procurement requests for goods and services. Other duties and responsibilities include:

  • Bookkeeping and general accounting 
  • Creating and maintaining spreadsheets
  • Operating data terminals calculators and other standard office equipment
  • Performing clerical work and interoffice support including receiving and processing mail
  • Invoicing and reconciliation for varying departments 
  • Maintaining and promoting excellent vendor relations
  • Assembling, sorting and tabulating codes and filing data
  • Verifying claims and processing orders and deposit slips
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What does an Account Clerk do?

Account Clerks can work for any type of business. They ensure financial information and accounting records are accurate and up-to-date. The specifics of the role depend on the size of the company and industry, but most commonly, Account Clerks enter and review financial figures on bank accounts, invoices and account statements. They ensure accuracy in financial reporting so that the company remains solvent and can pay its debts. Some Account Clerks work independently, though most work as part of a team, often under a CPA or other accounting supervisor.

Account Clerk skills and qualifications

Account Clerks should have a comprehensive understanding of bookkeeping and accounting practices, along with strong communication skills and the following:

  • Ability to understand the principles and procedures of bookkeeping and record-keeping
  • Accuracy in accounting
  • Knowledge of business-level English, both verbal and written 
  • Ability to foster and maintain business and client relationships
  • Proficiency in computer skills and Microsoft Office 
  • Physical ability to access filing storage and carry up to 25 pounds
  • Strong organizational skills
  • Ability to explain and interpret fiscal related policies and general accounting

Account Clerk salary expectations

An Account Clerk makes an average of $18.51 per hour. Pay rate may depend on the level of experience, education and geographical location of the applicant. The average tenure for someone in this position is one to three years.

Account Clerk education and training requirements

The Account Clerk position generally requires a high school diploma and at least 1 year of bookkeeping or related experience. Some companies prefer some accounting credits from a college program. Business school training is also accepted. However, there are companies that will hire entry-level Account Clerks with just basic clerical knowledge and a valid driver’s license.

Account Clerk experience requirements

The average experience requirement for an Account Clerk is about 1 to 3 years in a clerical, data entry or business-related setting. Depending on the scope of the position and responsibilities and duties for your specific company, you may be willing to train the right person who possesses exceptional people skills and embodies the mission of your business. The Account Clerk position can be filled by a candidate who has at least 1 year of general business office experience and is willing to learn.

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Frequently asked questions about Account Clerks

 

What is the difference between an Accountant and an Account Clerk?

Both Accountants and Account Clerks share important skills like number literacy and excellent communication, but the preparation for the jobs and the positions themselves are quite different. 

Accountants must earn certification as a Certified Public Accountant, or CPA, in order to perform their jobs. In order to become a CPA, accountants have to earn a minimum of a bachelor’s degree. Account Clerks, by contrast, can perform their job duties with a high school diploma, though many do seek higher education. 

Most Account Clerks perform basic administrative bookkeeping, often under the supervision of a CPA or bookkeeper. Accountants have far more job opportunities in fields like taxation and management accounting, handling top-level financial planning for their company. 

 

What makes a good Account Clerk?

Good Account Clerks have a number of skills and attributes that contribute to their success. Since Account Clerks work with other accounting professionals, great Account Clerks can communicate clearly with their colleagues. Excellent Account Clerks can handle complex accounting tasks independently to keep the accounting department running smoothly. Finally, great Account Clerks are strong teammates and support the other people in their department however they can.

 

Do Account Clerks have different titles?

The position of Account Clerk can go by different titles. Depending on the industry the Account Clerk works in and their specific responsibilities within the company, they might go by common synonyms like Accounting Clerk, Bookkeeping Clerk or Auditing Clerk. Some companies might even use their own unique titles for Account Clerk positions. It’s best to read the job description to ensure you’re qualified for the position. 

 

What should I look for on an Account Clerk resume?

Account Clerks should have certain hard and soft skills to perform their job duties well. When reviewing a potential Account Clerk’s resume, ensure they have the appropriate education and experience to complete the job duties effectively. Among the necessary skills are:

  • Analysis
  • Computation
  • Mathematics
  • Attention to detail
  • Accuracy
  • Integrity
  • Trustworthiness
  • Communication

Additionally, Account Clerks should have a solid understanding of bookkeeping software. Many companies use programs like QuickBooks or similar software to manage their accounting.

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