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Account Clerk Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated July 16, 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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8 min read

An 6371301accounting5.46bookkeeper3.08accounting clerk2.63clerical2.24accounts payable2.0840273399838.4521.2139.60HOURLY15163262025-09-012025-09-302025-08-012025-08-312025-10-05Account Clerk, also known as an Accounting Clerk, Bookkeeping Clerk or Auditing Clerk, generally performs billing and accounting responsibilities for a business. Their duties include supporting accounts receivable, accounts payable and reconciliations, acting as a cashier to verify receipts and deposits, and preparing and maintaining records among other job obligations.

Account Clerk duties and responsibilities

Account Clerks manage accounts and provide support for the accounting, finance and sales departments. They may also be responsible for payroll or maintaining vendor accounts and processing procurement requests for goods and services. Other duties and responsibilities include:

  • Bookkeeping and general accounting
  • Creating and maintaining spreadsheets
  • Operating data terminals calculators and other standard office equipment
  • Performing clerical work and interoffice support including receiving and processing mail
  • Invoicing and reconciliation for varying departments
  • Maintaining and promoting excellent vendor relations
  • Assembling, sorting and tabulating codes and filing data
  • Verifying claims and processing orders and deposit slips

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Account Clerk Job Description Examples

Example 1

We are looking for a well-rounded Bilingual Accounting Clerk who has experience in QuickBooks, Accounts Payable, and Accounts Receivables The ideal candidate has at least 2 years of prior experience in a like setting.

Required Skills/Abilities:

  • Excellent analytical and organizational skills.
  • Strong computer skills including Microsoft Excel, Word, and Adobe.
  • Excellent written and verbal communication skills.
  • Ability to work independently, prioritize and manage tasks to meet deadlines and expectations with minimal supervision.
  • Display a positive attitude and professional demeanor with staff, vendors and clients.

    Education and Experience:

  • AA or equivalent;
  • Related Experienceof similar experience and a consistant work history in a like setting.

    Job Type: Full-time

    Pay: $19.00 - $21.00 per hour

    Schedule:
  • Monday to Location: In person

    • Example 2

    TO APPLY - MUST complete a City of Evansville online employment application at [website] Use the down arrow in the Position Desired box to select this position. Job #FT-22-102.

    Duties: Acts as Revenue Clerk for Mesker Park Zoo & Botanic Garden. Oversees revenue collection and reporting. Reconciles bank deposits with the facility s daily report. Computes calculations for the purpose of data entry in the financial system. Follows procedures for reporting revenue to the Controller. Prepares sales tax report with bookkeeper and submits to Controller. Supervises revenue collection and reporting of cashiers and cash registers. Coordinates State Board of Accounts Revenue Audit with bookkeeper. Performs monthly reconciliation with Controller s revenue report. Collect monies from the public for rentals, maintains cash reserves, and makes daily bank deposits. Performs other duties as assigned.

    Qualifications: Bachelor s degree in Accounting, Business Administration or Public Administration preferred, or equivalent in training and experience. Must possess a valid Driver s License. Must possess an understanding of the ability to utilize various computer software and make practical application of customary practices, rules, regulations, procedures or techniques that are directly relevant to the assigned tasks.

    Job Type: Full-time

    Pay: $32,000.00 per year

    Benefits:
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Day Location: One location

    • Example 3

    Account Clerk

    The City of Hays’ Finance Department is accepting applications for an Account Clerk. Duties include providing customer service to water and solid waste customers, collecting outstanding bills by reaching out to customers or sending accounts to collections, and posts payments to customer accounts. Typical work schedule for this position is Monday – Thursday 7:30 a.m. – 5:30 p.m. & Friday 7:30 a.m. – 11:30 a.m. with an alternative work schedule allowed to help achieve a work/life balance.

    Requirements

    Valid Kansas driver’s license and a high school diploma or GED required. College degree is preferred. The ideal candidate would have the ability to solve problems and a thorough knowledge of office procedures. This employee must have strong oral and written communication, public relation, and organizational skills. A working knowledge of Microsoft Word and Excel is required. Ability to use a 10 key calculator. Applicant must reside within a 40-minute response time of Hays within 6 months of employment. Job offer is contingent on passing a pre-employment physical.

    Compensation

    Full pay range: $15.72 - $25.78. Starting wage based on experience. The City of Hays offers great benefits including health insurance, KPERS, Paid Time Off & Holidays. For more information about the position, pay, & benefits, visit [website]

    HOW TO APPLY

    Applications will be accepted online only at [website] Opened until filled. Questions about the position may be sent to HR at [website] or bycalling [phone number]. EOE

    Job Type: Full-time

    Pay: $15.72 - $25.78 per hour

    Expected hours: 40 per week

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance
    Schedule:
  • Monday to Location: In person

    • Example 4

    In order to be considered for this position, you must complete the application found on the Employment page of the City of Oshkosh website: [website]

    The City of Oshkosh, Wisconsin is searching for a full-time Account Clerk II in Utility Accounting. This is accounting and clerical work involving the application of financial practices and principles. An employee in this class performs work in which transactions require the use of judgement in determining the method of disposition. Work is carried on within the limits of an established accounting system and without immediate supervision, and the employee is responsible for the independent application of accounting principles. Employees of this class may serve as a final check on certain financial transactions. Work is reviewed by a technical superior for adherence to established requirements, departmental policies and legal regulations.

    The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Routes and examines each route for issues. Creates job orders.
  • Answers customer inquiries via telephone, in person and in writing.
  • Generates reports, projects and special billings. Generates monthly bills and delinquent notices.
  • Sets up new utility service accounts. Updates customer accounts. Tracks and maintains information on abandoned services, taps and cut-ins.
  • Creates service permits for new construction.
  • Coordinates all Storm Water related billing data with Engineering.
  • Performs other duties as assigned.

    Qualified Candidates:

  • Associate s Degree in Business Administration with an emphasis in accounting.
  • A minimum of three years of related experience in bookkeeping and general office work.
  • Two additional years of accounting experience may be substituted for the degree.

    Deadline: This posting is open until filled.

    The City of Oshkosh is an Equal Opportunity Employer committed to diversity in the workplace.

    Job Type: Full-time

    Pay: $22.04 - $25.19 per hour

    Benefits:
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • No Location: In person

    • Example 5

    ******Applicant MUST GO TO [website] TO APPLY******

    ob Description

    *Job Description

    **Starting Salary MAY BE Adjusted FOR Education, Experience, AND Training**

    **FOR Current STATE Employees, Established Salary RULES APPLY**

    Current department employees should review Civilian Rule 2 (Salary, Pension, and Benefits).

    To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process payroll and prepare purchase order invoices for receipting for the Department.

    Job Duties

  • Process agency payroll bi-weekly.
  • Assist department personnel with payroll issues.
  • Process purchase order invoices and receipt.
  • Assist with Report of Collections.
  • File payments.
  • Process payroll documents and submit to the Auditor s Office.
  • Prepare excel payroll spreadsheets and submit to the Auditor s Office.
  • Assist department personnel with payroll questions.
  • Prepare purchase order invoices for receipting.
  • Receipt invoices.
  • Prepare the report of collections for checks received.
  • Pull paid vouchers and file in payments section.
  • Perform other duties as required.

    Job Qualifications

  • Must be a high school graduate or equivalent G.E.D.
  • Must be able to apply basic accounting and math skills.
  • Knowledge of bookkeeping and auditing.
  • Ability to acquire knowledge of Department functions and procedures.
  • Ability to deal with and solve problems.
  • Ability to calculate and accurately compile data.
  • Ability to work with computerized word processing, spreadsheets, databases and software.
  • Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
  • Ability to maintain confidentiality.
  • Ability to work under pressure and successfully function in a stressful environment
  • Ability to interpret and apply rules, regulations and guidelines.
  • Must be able to access, input and retrieve information using a calculator and computer.
  • Ability to communicate effectively, both verbally and in writing.
  • Must be able to organize, file and retrieve information.
  • Must be able to proofread documents with accuracy.
  • Must be able to work with minimal supervision, prioritize work and meet deadlines.

    Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to [website] and indicate your name and the position for which you have applied when forwarding all attachments.

    [website] TO APPLY******

    Job Type: Full-time

    Pay: From $37,648.00 per year

    Benefits:
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • Monday to Friday



    Ability to commute/relocate:
  • Indianapolis, IN 46204: Reliably commute or planning to relocate before starting work Location: In person

    • Example 6

    Account CLERK II

    OCM BOCES has an immediate need for a full-time Account Clerk II position for the Energy Services department located at the Main Campus, Syracuse. Successful candidate will be responsible for the maintenance of account information in a database system; including but not limited to compiling figures, posting entries, identifying missing information, and verifying account balances; assists with reconciliation process throughout the year; compiles figures and prepares cost comparisons; along with account record file maintenance. Accuracy, strong attention to detail and excellent communications skills required. Two (2) years of account keeping work experiences or its part-time equivalent, the major job function of which is the maintenance of financial accounts, which must have included reconciling and posting ledgers, journals and other accounting records; OR successful completion of 12 semester credit hours in Accounting or an Associate s Degree in Accounting. This is a provisional appointment to a competitive Civil Service position. Passing score on examination required for continued employment. Applications accepted online only. Register and apply at: [website] For more information, visit our website at [website]

    Job Type: Full-time

    Pay: $35,221.00 - $37,510.00 per year

    Benefits:
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
    Physical setting:
  • Office
    Schedule:
  • 8 hour shift
  • Monday to Friday

    Ability to commute/relocate:
  • Syracuse, NY 13212: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • QuickBooks: 1 year Location: One location

    • Example 7

    Office FOR THE AGING
    Dr. Robert L. Yeager Health Center

    50 Sanatorium Road, Building B
    Pomona, New York 10970

    Senior Account CLERK

    The Rockland County Office for the Aging is seeking a candidate to perform account keeping clerical work which involves the responsibility for processing financial materials.

    Job description: The work is more complex than that of Account Clerk since it requires the integration of a variety of financial data containing a number of variables into a coherent whole and/or service as a troubleshooter within established general criteria. General supervision is received from an administrator or higher-level account keeping personnel and work guidance (e.g., lead work) may be provided to a small number of clerical staff. Does related work as required.

    Good knowledge of bookkeeping and record keeping practices applicable to municipal fiscal operations; good knowledge of business arithmetic and English; ability to prepare reports and other materials from general directions; ability to operate a calculator; ability to understand and carry out moderately difficult oral and written instructions; ability to perform clerical procedures; ability to use computer software appropriate to account- keeping, especially as it pertains to municipal fiscal records*.

    Minimum Qualifications:
    Graduation from high school or possession of an equivalency diploma and two (2) years of experience which included account keeping*
  • and/or bookkeeping as a major thrust of the work.
    NOTES:

    1. Academic, technical, or vocational training or clerical experience may be substituted for schooling on a year-for-year basis.

    2. Completion of eight (8) credits in accounting or an approved bookkeeping course**
  • may be substituted for one (1) year of account keeping experience.

    3. An Associate s degree or higher that included or was supplemented by sixteen (16) credit hours in accounting may be deemed fully qualifying.

    *Account keeping and/or bookkeeping experience shall be defined as experience which includes the recording of financial data in order to maintain an orderly presentation of financial transactions in ledger-account or some comparable form. These financial transactions represent the relationship among assets, liabilities, revenues or expenses. Examples of duties which may typify such work include reconciliation of general ledgers, capital funds, etc.; posting accounts payable, accounts receivable receipts, purchases, etc.; preparation of trial balances; tax report preparation. Experience as a payroll clerk, bank teller or similar work involving financial transaction will be qualifying for entry level account clerk but not higher-level account clerk positions. Routine cashier or similar experience and inventory or other record-keeping duties not involving financial transactions shall not be deemed qualifying. ** Adult Education or other non-clerical courses are not qualifying in this context.

    [website]

    Other Requirements and Information:

  • Residency in Rockland County is a requirement for this position.
  • This is a competitive position in Civil Service and reachability on a test would be a requirement for permanent appointment.

    Salary and benefits are competitive with the public sector market including but not limited to the following:

  • Hourly Salary; starting salary $24.62 hourly
  • 35 Hour work week
  • Medical, Dental and Vision
  • Time off including vacation, personal and holiday time.
  • New York State Pension eligibility

    If you are interested in this position; please email your resume and cover letter to: [website]

    Date Posted: 08/21/2023

    Job Type: Full-time

    Pay: From $24.62 per hour



    Ability to commute/relocate:
  • Pomona, NY 10970: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Microsoft Excel: 1 year (Preferred)
  • Microsoft Powerpoint: 1 year Location: In person

    • Example 8

    Primary Purpose Performs customer service activities in collecting revenues and funds, applies payments to accounts and follows standard procedures prescribed by law, policy or departmental regulations. Essential functions Duties would include but are not limited to:
    • Accepts utility payments at the front counter and drive up window.
    • Collects departmental revenue and prepares receipts.
    • Performs routine clerical work, opens mail, answers telephones, files, types letters and prepares documents.
    • Writes up water meter investigation orders, turn on/off orders and prepares leak check notices.
    • Prepares purchase orders, permits and licenses.
    • Prepares and maintains routine accounting/financial records.
    • Organizes and files sales tax returns and other documents.
    • Collects and processes sales and use tax returns, issues new licenses and prepares reports.
    • Performs a variety of tasks including general ledger analysis and reconciliation of bank accounts. Knowledge, Skills, and Abilities
    • Standard customer service delivery practices and procedures.
    • 10 key calculators, computers and standard office equipment.
    • Knowledge of general office procedures..
    • Ability to perform mathematical computations.
    • Filing of documents alphabetically, numerically or chronologically. Education and Special Requirements
    • High School or G.E.D.
    • Prefer two (2) years of experience in customer service, handling cash, and in the operation of standard office machines.
    • Needs to possess and maintain a Colorado drivers license. THIS IS A PART TIME Position THAT WILL CLOSE WHEN Filled Job Type: $16.60 per hour

    Example 9

    Position Summary Important - Applicants must thoroughly and accurately complete the application and provide all relevant information pertaining to their qualifications as indicated in the job description. Incomplete applications will result in disqualification from consideration.
    • This posting will be open until filled. * General Summary:
    • Under general supervision, perform complex clerical and administrative tasks; apply bookkeeping principles to the maintenance of accounting, budget, miscellaneous billing, receipts, payroll, purchasing card, and fiscal records; and perform other duties as assigned. This position is under the direction of the Assistant Director of Finance. The ideal candidate possesses the ability to work effectively as a member of a team; and the desire to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork. * Distinguishing Features OF THE CLASS:
    • Work in this class involves performing a variety of complex clerical and administrative tasks and specialized work involving the independent application of bookkeeping principles to the maintenance of accounting, fiscal, budget and payroll records. Employees in this class work with established accounting systems and procedures. Work is reviewed by the supervisor through verification of financial records and statements and through periodic audits. Job Duties JOB Duties:
    • Provide administrative support for the Finance Department.
    • Finance Department payroll.
    • Investment Oversight Advisory Commission liaison.
    • Create letters, purchase orders, reports, forms and documents.
    • Prepare documentation for contracts, transactions, or regulatory compliance; and research and technical reports.
    • Make travel arrangements.
    • Manage calendars; and Accounts Payable items.
    • Schedule meetings.
    • Notify staff of meetings.
    • Collaborate with City Manager's Office and other city departments.
    • Add Finance Department-related City Council agenda items.
    • Manage purchasing card program.
    • Evaluate monthly reports.
    • Respond to staff inquiries.
    • Code and submit invoices/bills for payment.
    • Assist with purchases, audit preparation and fixed assets.
    • Review office equipment leases and negotiate renewals.
    • Answer telephones; and procedural questions.
    • Order office supplies,
    • Offer office equipment assistance.
    • Execute financial transactions.
    • Enter information into databases or software programs.
    • Calculate financial data.
    • Compile data or documentation.
    • Distribute materials to employees or customers.
    • Maintain current knowledge related to work activities.
    • Reconcile records and financial transactions.
    • Check data for recording errors.
    • Train others in operational procedures. * Knowledge, Skills, AND Abilities: *
    • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
    • Customer Service - Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
    • Active Listening - Listening to others, not interrupting, and asking good questions.
    • Reading Comprehension - Reading work-related information.
    • Oral and Written Comprehension - Listening or reading, and understanding what people say or write.
    • Oral and Written Expression - Communicating by speaking or writing.
    • Mathematical Reasoning - Choosing the right type of math to solve a problem. Qualifications Minimum Qualifications:
    • Possession of a high school diploma or its equivalent.
    • General office administrative or customer service experience. * Preferred Qualifications: *
    • College level course work in secretarial, accounting or business fields which includes courses in bookkeeping, accounting and/or payroll.
    • Professional business communications experience. Supplemental Information FLSA (Overtime) Status: Non-exempt * Residency Requirement:
    • Employee shall establish their principal place of residence within thirty (30) miles of the corporate limits of the city of Dubuque as soon as practicable after appointment, but within two years of appointment. The City of Dubuque does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, differing ability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. The City of Dubuque encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. Job Type: $18.22 - $23.83 per hour
    Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines
    Job Description Best Practices
    Optimize your new and existing job descriptions to reach more candidates
    Get the Guide

    What does an 6371301accounting5.46bookkeeper3.08accounting clerk2.63clerical2.24accounts payable2.0840273399838.4521.2139.60HOURLY15163262025-09-012025-09-302025-08-012025-08-312025-10-05Account Clerk do?

    Account Clerks can work for any type of business. They ensure financial information and accounting records are accurate and up-to-date. The specifics of the role depend on the size of the company and industry, but most commonly, Account Clerks enter and review financial figures on bank accounts, invoices and account statements. They ensure accuracy in financial reporting so that the company remains solvent and can pay its debts. Some Account Clerks work independently, though most work as part of a team, often under a CPA or other accounting supervisor.

    Account Clerk skills and qualifications

    Account Clerks should have a comprehensive understanding of bookkeeping and accounting practices, along with strong communication skills and the following:

    • Ability to understand the principles and procedures of bookkeeping and record-keeping
    • Accuracy in accounting
    • Knowledge of business-level English, both verbal and written
    • Ability to foster and maintain business and client relationships
    • Proficiency in computer skills and Microsoft Office
    • Physical ability to access filing storage and carry up to 25 pounds
    • Strong organizational skills
    • Ability to explain and interpret fiscal related policies and general accounting

    Account Clerk salary expectations

    An Account Clerk makes an average of $18.51 per hour. Pay rate may depend on the level of experience, education and geographical location of the applicant. The average tenure for someone in this position is one to three years.

    Account Clerk salary expectations

    2025-09-018.4521.2139.60HOURLY
    • Common salary: 21.21 HOURLY
    • Typical salaries range from 8.45 - 39.60 HOURLY
    • Find more information on Indeed Salaries

    *Indeed data – 2025-09-01

    6371301accounting5.46bookkeeper3.08accounting clerk2.63clerical2.24accounts payable2.0840273399838.4521.2139.60HOURLY15163262025-09-012025-09-302025-08-012025-08-312025-10-05Account Clerk education and training requirements

    The Account Clerk position generally requires a high school diploma and at least 1 year of bookkeeping or related experience. Some companies prefer some accounting credits from a college program. Business school training is also accepted. However, there are companies that will hire entry-level Account Clerks with just basic clerical knowledge and a valid driver’s license.

    Account Clerk experience requirements

    The average experience requirement for an Account Clerk is about 1 to 3 years in a clerical, data entry or business-related setting. Depending on the scope of the position and responsibilities and duties for your specific company, you may be willing to train the right person who possesses exceptional people skills and embodies the mission of your business. The 6371301accounting5.46bookkeeper3.08accounting clerk2.63clerical2.24accounts payable2.0840273399838.4521.2139.60HOURLY15163262025-09-012025-09-302025-08-012025-08-312025-10-05Account Clerk position can be filled by a candidate who has at least 1 year of general business office experience and is willing to learn.

    Job description samples for similar positions

    If this job description for an Account Clerk isn’t quite what you are looking for, consider these related job descriptions:

    Job Description Best Practices
    Optimize your new and existing job descriptions to reach more candidates
    Get the Guide

    Three individuals are sitting at a table with a laptop, a disposable coffee cup, notebooks, and a phone visible. Two are facing each other, while the third’s back is to the camera. The setting appears to be a bright room with large windows.

    Hire your next Account Clerk today.

    Build a job description

    Frequently asked questions about Account Clerks

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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