How to write an Accounting Assistant job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Accounting Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Accounting Assistant job titles

  • Accounting Assistant
  • Accounting Assistant (2+ Years’ Experience)
  • Accounts Payable Assistant
  • Accounting Assistant (Part-Time)
  • Accountant Assistant

Accounting Assistant job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Accounting Assistant job summary

Our purchasing department needs a reliable Accounting Assistant who doesn’t mind putting in overtime, especially around the end of the month. The ideal candidate will be capable of learning our system with minimal supervision. He or she should be extremely organized and have great time management skills. In addition to serving the purchasing department, the applicant will also work with the accounting department on occasion. The Accounting Assistant will report to the Purchasing Director and work with the team to accomplish interdepartmental goals and quotas. If you’re hoping to join an established firm with excellent benefits, we’d love to hear from you.

Accounting Assistant responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Accounting Assistant responsibilities

  • Prepare and fact-check invoices before sending them to customers
  • Maintain and update general ledger and sales journal
  • Obtain approval to satisfy vendor statements
  • Prepare, fulfill and distribute checks
  • Request and process W-9 forms from new vendors
  • Approve and process wire transfer requests
  • Prepare and gain approval for POs
  • Scan, file and log accounting documents

Accounting Assistant qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Accounting Assistant skills

  • 2+ years’ accounting/bookkeeping experience (accounts payable preferred)
  • High school diploma/GED required
  • Some accounting education preferred
  • Experience with QuickBooks
  • Familiarity with Microsoft Office suite and Google Docs
  • Excellent 10-key skills
  • Typing speed minimum 50 WPM
  • Proficiency with Windows operating system
  • Advanced written and oral communication skills
  • Availability for 1-2 hours overtime 5+ days per month

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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