How to write an Accounts Payable Specialist job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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What does an Accounts Payable Specialist do?

An Accounts Payable Specialist handles the financial processing of transactions for an organization. Duties include daily bookkeeping, record keeping, financial reporting, and the preparation of tax records for financial audits. The Accounts Payable Specialist will reconcile and verify invoices. An extensive knowledge of financial and tax procedures will be required. A degree in Accounting or Finance is not essential but will be beneficial in this position.

Accounts Payable Specialist job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Accounts Payable Specialist job titles

  • Accounts Payable Specialist
  • Senior Accounts Payable Clerk
  • Accounts Payable (with Oracle proficiency)
  • Accounts Payable Clerk

Accounts Payable Specialist job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Accounts Payable Specialist job summary

We are looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Specialist will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

Accounts Payable Specialist responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Accounts Payable Specialist responsibilities

  • Maintain petty cash accounts and log all outgoing disbursements
  • Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
  • Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made
  • Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
  • Reconcile payable reports each month to confirm that all amounts paid were accurate

Accounts Payable Specialist qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Accounts Payable Specialist skills

  • Bachelor’s Degree in Accounting, Finance or related discipline
  • 2+ years experience in accounts payable
  • Ability to use Microsoft productivity software such as Excel and Word
  • Excellent attention to detail
  • Strong organizational ability
  • Effective corporate communications skills
  • Ability to consistently meet all deadlines

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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