How to write an Accounts Receivable Specialist job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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What does an Accounts Receivable Specialist do?

Accounts receivable specialists are responsible for organizing and streamlining accounting systems in the workplace. Their duties often involve managing the payroll system, monitoring payments and expenditures, preparing invoices and receivable statements, answering client inquiries, and performing basic recordkeeping. They may also assist the management team during busy periods.

Accounts Receivable Specialist job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Accounts Receivable Specialist job titles

  • Accounts Receivable Specialist
  • Entry-Level Accounts Receivable Clerk
  • Accounts Receivable Specialist (with Xero proficiency)
  • Accounts Receivable Clerk (Part-Time)
  • Accounts Receivable Representative

Accounts Receivable Specialist job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Accounts Receivable Specialist job summary

Our boutique hotel is in search of a reliable Accounts Receivable Clerk to join our accounting team. The successful candidate will relish the process of tracking invoices and resolving accounts for our customers. He or she should be extremely detail-oriented and a team player. We need someone who can work with the Accounts Payable Clerk and our in-house Accountant to ensure that our books are always up-to-date and accurate so that we can make effective decisions about the business. If you have a head for numbers, we want to hear from you.

Accounts Receivable Specialist responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Accounts Receivable Specialist responsibilities

  • Post daily deposits
  • Process incoming mail concerning billing and invoicing
  • Communicate with clients about billing discrepancies and questions
  • Engage management over any AR problems you encounter
  • Initiate collections on past-due accounts
  • Maintain accounting ledgers as required
  • Create and update a log sheet for quality control
  • Handle all special billing situations, including group reservations and conventions
  • Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers

Accounts Receivable Specialist qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Accounts Receivable Specialist skills

  • Bachelor’s Degree in Accounting or related field
  • 2+ years’ experience in AR can substitute for educational requirement
  • Advanced mathematical and logical deduction skills
  • Experience with customer service and client communication
  • Excellent communication and problem-solving skills
  • Intermediate to advanced 10-key skills
  • Ability to create and edit Excel spreadsheets
  • Familiarity with accounting software programs

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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