Admin/ Dispatch/ Customer Service Role

A growing security company is looking for an Admin/ Dispatcher/ Customer Service Rep.to join our team (there is a possibility of the job becoming Full-time/ Hours Increasing in the future). The perfect candidate will be highly motivated, self-driven, and reliable. All experience levels are welcome to apply. Bilingual in English and Spanish is a PLUS!.

Primary Responsibilities

• Answer around 10- 30 calls per day
• Friendly and respectful towards clients over the phone
• Answer inquiries, provide estimates and set- up work orders for clients clients
• Input, allocate and resolve job tickets and work orders
• Work between multiple work order software programs
• Keep work orders up to date
• Maintain communication with technicians throughout the day
• Billing of work orders
• File uploads, downloads, and document scanning
• Data Entry
• Coordinate with administration and office manager
• Other duties as assigned

Requirements:

• Must be able to speak clearly and effectively
• Speak and understand English well
• Strong written and verbal communication skills
• Must be able to work in a fast pace environment, and have friendly people skills
• Must be able to multitask
• High School Diploma/GED
• Driver s License
• Reliable transportation
• Able to maintain inventory records
• Proficient with Microsoft Office and Google Drive applications
• Proficient with Yelp, Google, Facebook and other social media platforms
• Able to learn new skills
• Highly organized and pays close attention to detail
• Ability to work alone and with a team
• Problem-solving skills

Salary Information:

An initial 90-day probationary period at a rate of $16.00 per hour.

If hired, the pay rate is $18- $23 per hour (based on experience & performance).

Schedule:

The work schedule will be Monday through Friday from 10 am to 4 pm.

Saturdays may become a working day in the future and Full-Time/ Increased hours are a possibility.

Please, no phone calls to the office or coming to the office in-person.

*Job Candidates only no recruiters should respond to this posting.

Job Types: Full-time, Part-time

Pay: $2,128.00 per month

Schedule:

• 12 hour shift
• 4 hour shift
• 8 hour shift
• After school
• Evening shift
• Weekend availability

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Language:

• English Location: One location

Position Summary:

Hawaii Behavioral Health provides behavioral health services to children and adults with special needs. We are looking to hire an experienced, self-directed full-time Administrative Assistant to join our team. The qualified Administrative Assistant will be responsible for supporting the HR Generalists with the day-to-day Human Resources Operations and for overseeing the general administrative duties of the administrative team.

Responsibilities:

Greets clients and employees at the front desk and ensures that they receive the best in customer care.

Answers the phones in a timely manner and directs calls to appropriate team member.

Manages meeting room schedules.

Coordinates supply orders while ensuring fiscal responsibility.

Coordinates and oversees facilities related projects.

Follows up to ensure that overall facility is maintained in a safe and functional manner.

Updates and maintains applicant tracking system.

Supports Human Resources Team with weekly follow up with new hires on credentialing process.

Assists as needed with new hire training and orientation.

Assists with employee record keeping.

Assists with the planning and implementing or employee recognition activities.

Maintains strict confidentiality.

Other duties as needed.

Requirements:

Ability to plan, organize and meet strict timelines.

Must be detail oriented.

Ability to manage several projects and tasks simultaneously.

Excellent interpersonal, organizational, planning and project management skills.

Excellent verbal and written communication skills.

Must be detail oriented.

Associates Degree or higher preferred

Compensation & Benefits:

Competitive pay (Bi weekly)

Paid time off

Medical/Dental benefits

Professional and career advancement

ABOUT Hawaii Behavioral Health

Hawaii Behavioral Health was founded in 1993 to serve Hawaii's youth and families through behavioral, educational, and social health services. Our service has expended over the years to include paraprofessional support, behavioral health intervention, early intervention programs, psychological assessments, individual and family therapy, intensive home-based services, therapeutic foster care, and parent training. Our team of professionals remain dedicated to providing the highest quality of service for nurturing a child emotionally, intellectually, physically and spiritually. Join our team and further our mission to improve the health and well-being of children and families in Hawaii.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Honolulu, HI 96814: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your salary expectation (Numerical value only please)?

Experience:

• Customer service: 1 year Location: One location

About us

Precise LLC is a small business in Milford, CT. We are professional and agile.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Work-from-home days

Job Title: Administrative Assistant

Responsibilities:
- Provide administrative support to the office staff and management team
- Manage and maintain office supplies inventory
- Assist in event planning and coordination
- Perform clerical tasks such as filing, photocopying, and transcribing documents
- Greet and assist visitors, clients, and customers
- Answer phone calls, take messages, and redirect calls as necessary
- Schedule appointments and maintain calendars for the office staff
- Assist with customer support inquiries and provide excellent customer service
- Utilize Google Suite and other software applications to create and edit documents, spreadsheets, and presentations

Qualifications:
- High school diploma or equivalent required; associate's degree preferred
- Proven experience as an administrative assistant or in a similar role
- Strong organizational skills with the ability to prioritize tasks efficiently
- Excellent communication skills, both written and verbal
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with Google Suite (Docs, Sheets, Slides) is a plus
- Ability to handle confidential information with discretion
- Detail-oriented with a high level of accuracy in work
- Ability to work independently as well as part of a team

We offer competitive compensation and benefits package. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Please submit your resume

.

Job Types: Part-time, Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to commute/relocate:

• Milford, CT 06460: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year Location: In person

SHOE SHOW, INC., the country’s largest privately held footwear retailer in business 63 years with more than 1,000 stores in 47 states, is seeking an experienced Executive Administrative Assistant to join our team. This position will work in our corporate headquarters located in Concord, NC. Local candidates are encouraged to apply!

What you should know:

You will use your Administrative and Organizational skills to support our VP of Store Operations and will serve as a primary point of contact between executives and internal/external stakeholders. A thorough knowledge and proficiency of all Microsoft Office programs is needed as you will create and manage spreadsheets and databases. Every day is fast-paced, and you will be able to shift priorities as business needs change.

What you will do:

• Handle calls, emails, and various other forms of communication.
• Assist with special projects, conduct research, and gather pertinent data for reporting as well as to assist executives with the decision-making process.
• Utilize clear and concise verbal, written, and interpersonal communication skills.
• Prepare, edit, proofread, and deliver various reports, mailings, presentations, and other correspondence.
• Maintain files and documents (both physically and digitally) with the utmost accuracy and confidentiality.
• Aid other departments as needed- may perform basic accounting tasks when necessary.

Software Applications:

· Company computer systems

· Microsoft Office

Benefits:

At SHOE SHOW, INC., each eligible employee can participate in Medical, Dental, Vision, LTD, STD, 401(k) with company match, Merchandise discounts, Paid-Time-Off, Sick Pay, and Holidays.

Your career is waiting for you so please apply now!

EOE

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you willing to work on site in the Corporate Office Monday - Friday during regular business hours?

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 5 years (Preferred)
• Microsoft Excel: 3 years Location: In person

Are you an organized and detail-oriented individual with a passion for keeping things running smoothly? Do you love creating and fine tuning processes? Does working in a startup environment wearing multiple hats excite you? We're seeking a talented Administrative Assistant to join our team. If you're experienced in QuickBooks and bookkeeping, excel at job scheduling, and have an interest in social media and marketing, we want to hear from you! Bonus if you are an avid photographer!

Responsibilities:

Manage and maintain accurate financial records using QuickBooks.

Handle bookkeeping tasks, including invoicing, expense tracking, and accounts reconciliation.

Efficiently schedule and coordinate jobs, ensuring timely completion.

Assist in social media and marketing efforts, leveraging your knowledge and interest in the field.

Provide general administrative support, including answering calls, responding to emails, and organizing documents.

Qualifications:

Proficiency in QuickBooks and bookkeeping principles is a must.

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Excellent communication skills, both written and verbal.

Familiarity with job scheduling and project coordination.

Basic understanding of social media platforms and marketing concepts.

High attention to detail and accuracy.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Choose your own hours
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to commute/relocate:

• Carmel, IN: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have experience creating and generating monthly P&L statements?

Experience:

• Customer service: 5 years (Preferred)
• QuickBooks: 3 years Location: Remote

The Administrative Assistant is responsible for handling project documentation and correspondence in support of one or more managers.

Responsibilities:

• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
• Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests.
• Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.
• Coordinate invoice routing and monitor payments to subcontractors and vendors.
• Enter and maintain client and prospect data in automated system.
• Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required.
• Answer and direct phone calls or take messages for appropriate parties.
• Verify insurance certificates and follow up to insure proper coverage is in place.
• Notarize, copy and distribute monthly pay application.
• Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
• Preparing plans and specifications for pickup/shipment.
• Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records.

Requirements:

• High School Diploma, GED or equivalent.
• 1-2 years of experience providing administrative support preferably in the A/E/C industry
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Proficient in MS Office
• General basic knowledge of and ability to learn project management software such as Revit, VICO and other related programs and systems

Physical Demands and Working Environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Hoar Holdings is an EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities

Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Type: Full-time

Job description:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing company's general administrative activities.

Job responsibilities:

• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office document includes but not limit to contractor and vendor contact, lease document, service report.
• Order office supplies and research new deals and suppliers.
• Act as the point of contact for internal and external clients.
• Visual equipment inspection, daily inspection of buildings.

Requirements:

• Working knowledge of office equipment, like printers.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Ability to prioritize work.
• Good written and verbal communication skills

JOINN Innovation Parks is an equal opportunity employer without discrimination on age, gender, and race, disability or any other characteristics protected by law. All qualified applicants will be considered for employment. JOINN Innovation Park offers competitive compensation package depending on the candidate's working experience.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
1st and 2nd doses vaccination are required. 3rd booster dose is Location: One location

We are hiring in Sandford Maine! Join us at Families Forward for an exciting career as an Administrative Assistant.

Mission: To create opportunities for people with barriers to economic well-being [website]

MUST be vaccinated against COVID-19. Required to provide documentation during the Onboarding process.

In 1935 three men who had sustained injuries in WWI met in Times Square and literally changed the world for people with physical disabilities. Fedcap Rehabilitation Services provides an array of services to youth and adults, helping thousands of individuals graduate from high school, obtain vocational certification or a college degree, become work-ready, and obtain meaningful employment as they achieve long-term economic well-being.

Job Title: Administrative Assistant

Sanford, Maine

FLSA Status: Non-Exempt

Position Type: Full-Time

Position Summary:

Administrative Assistant/Timekeepers provide exceptional customer service to participants and others who visit Families Forward Opportunity Centers. They also play a pivotal role in managing the participant flow each day and capturing participant attendance.

Essential Job Functions:

• Upholds all agency policies and expectations in performing their job.
• Warmly greets every visitor to their Opportunity Center.
• Runs reports in Fedcap CARES and uses data to plan daily tasks.
• Warmly answers and directs calls.
• Schedules participants for appointments with Families Forward staff.
• Conducts calls to program participants to remind them of orientation and other appointments.
• Collects and time stamps documentation provided by program participants.
• Mails outreach letters to program participants who have missed activities.
• Mark participant attendance for internal and external activities.
• Identifies and orders needed office supplies.
• Ensures the reception area is always covered.
• Ensures phones are always answered.
• Represents Fedcap and Families Forward with all stakeholders and in the community in a positive and professional manner.
• Perform other related duties as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities.

Education and Experience:

• High school diploma, GED or equivalent education and/or experience.
• Demonstrated track record for providing exceptional customer service.
• Valid driver's license, required.
• Knowledge of Arabic, Portuguese, Somali, French, or Lingala preferred.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK Environment: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job.

Equal Opportunity Employer

Job Type: Full-time

Pay: $14.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Must be vaccinated against COVID.

Work One location