What does an Administrator do?
Administrators complete tasks and duties for the entire office staff, a specific department or an individual who usually serves in a leadership role. They typically make sure the office is operating effectively and complete smaller tasks to help other employees and managers efficiently complete larger work items. Some of these tasks include taking minutes, managing employee calendars, making appointments, booking meeting rooms, ordering office materials and basic data entry. Most Administrators have strong computer and software skills, as they regularly use several computer applications to complete various tasks throughout the day.
Administrator skills and qualifications
Regardless of their expertise and background, those who are a good fit for administrative positions should be flexible thinkers who are also well-organized and able to retain information. Consider applicants whose background includes the following:
- Communication and marketing skills to act at the contact point between internal team members and clients
- Client relationship management skills to maintain professional communication with customers and maintain a high level of customer satisfaction
- Budgeting, bookkeeping and planning skills and knowledge of associated computer software
- Quality assurance skills to maintain company quality standards of product and services
- Time management and prioritization skills to ensure efficient functioning of schedules and office systems
Administrator salary expectations
An Administrator makes an average of $64,980 per year. Salaries can also vary depending on the candidate’s level of experience and education, and the cost of living in the area where you’re advertising the position.
Administrator education and training requirements
A bachelor’s degree or more advanced degree may be necessary for high-level Administrators. For example, a Network Administrator or Database Administrator would need degrees and certifications that show their technical skills. An Education Administrator should also have a bachelor’s degree or master’s degree, but their area of concentration could range from business or marketing to communication or even psychology. An Office Administrator, however, usually only needs a high school diploma or equivalent.
Administrator experience requirements
Even if work experience is not a requirement for entry-level Administrators, prior experience in leadership, clerical or similar roles could offer an advantage. However, all Administrators will need to have organizational and interpersonal skills, along with knowledge specific to the field they are hired to manage.
Job description samples for similar positions
If you’re looking for candidates for similar roles to an Administrator, see our job description templates for related positions: