How to write a Business Administrator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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What does a Business Administrator do?

The Business Administrator is responsible for a variety of tasks to ensure the smooth daily operation of an organization. Duties include supporting senior employees, managing files and data, and maintaining company information databases. The Business Administrator can deal directly with clients, produce basic reports, and track business expenses. Excellent communication skills are required along with good time management skills and organizational abilities. Knowledge of office software, spreadsheets, email, and database entry experience is desirable in this role.

Business Administrator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Business Administrator job titles

  • Operations Manager
  • Business Controller
  • General Manager
  • Business Director (MBA preferred)
  • Business Superintendent

Business Administrator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Business Administrator job summary

Our company is in need of an experienced and motivated Business Administrator to oversee our daily activities and create long-term strategies. The main goal of this role is to maximize efficiency, reduce costs and drive growth to positively impact our customers and shareholders. The ideal candidate should possess a mix of math, technical and communication skills, as this role involves managing every aspect of the business. Since there are a lot of moving parts, you must have great organizational and prioritization skills, as well as the ability to multitask. The successful applicant will be adept at collaborating with different teams within the company. We’re growing rapidly and have big goals for the future, so we’re looking for someone who’s ready to meet the challenges of the job and enable us to enjoy sustainable success.

Business Administrator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Business Administrator responsibilities

  • Represent the company to clients at meetings, conferences and sales negotiations
  • Work with finance and accounting to eliminate waste and enhance productivity of each function
  • Communicate with every department regularly to handle problems, identify new opportunities and build trust and transparency
  • Evaluate budget proposals and manage purchases and expenses
  • Mediate staff issues and facilitate communication between executives and employees
  • Assess employee performance and provide ongoing training and development programs

Business Administrator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Business Administrator skills

  • Proficiency with purchase order management, expense management and travel and meeting coordination
  • Excellent math and computer skills
  • Detailed planning and time-management skills
  • 3+ years of experience as a Business Administrator
  • Great organizational, communication and negotiation skills
  • Bachelor’s Degree or higher in Business Administration, accounting or related field

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.


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