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Business Administrator Job Description: Top Duties and Qualifications

Last updated: September 27, 2023

A Business Administrator, or Business Director, is responsible for overseeing the day-to-day operations of a business. Their duties include hiring staff members, leading department meetings and communicating with upper-management to implement new policies and procedures among daily operations.

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Business Administrator duties and responsibilities

Business Administrators complete organizational and management tasks that support the productivity and growth of an entire organization and its individual departments or teams. They often have the following responsibilities:

  • Plan strategies for streamlining and improving business operations
  • Reorganize or hire staff to expand operations in collaboration with human resources teams
  • Handle business finances and plan the budget with the help of finance and accounting leaders and team members
  • Oversee marketing and promotions for a company’s products and services, collaborating with marketing, advertising and public relations teams
  • Negotiate vendor contracts to identify cost-saving opportunities
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Business Administrator Job Description Examples

Example 1

We are looking for a self managed induvial to help with the organization and running of the daily business operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings
  • Monitor daily time tickets for jobs & review job costing
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Perform receptionist duties when needed
  • Accounts payable & Receivable
  • Creating job travelers for the shop floor
    *


    Requirements

  • Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
  • Warm personality with strong communication skills
  • Knowledge of back-office computer systems (ERP software) (QB required)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
  • QuickBooks experience required
  • Ability to step in to other rolls when needed

    Job Type: Full-time

    Pay: $18.00 - $23.00 per hour

    Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • 8 hour Location: In person

    • Example 2

    Full-time position for a new Church Business Administrator. We are seeking someone who loves the Lord and has a desire to work in an positive Christian environment. You will be responsible for the Business, Financial & Personnel matters of the church and help manage the daily operations. You will work with our Executive Leadership Team to oversee all Financial Matters, Human Resources, Property Management, including Maintenance, Information Technology, Risk Management, and Tenant Relations.

    Qualifications: Preferably 3-5 years working experience; a degree in Business, Accounting, Management or Finance, or the equivalent of 5-10 years of experience, in a related field. Bookkeeping/Accounting and Management experience preferred. Demonstrated ability to work well with others, leadership skills, strong communication skills, organized, able to take initiative, and delegate certain tasks. Candidate must be able to support our beliefs and preferably, become a church member.

    Church By the Side of the Road (CBSR) is a non-denominational mid-sized congregation, located in Tukwila, Washington, a suburb of Seattle near SeaTac Airport. We are focused on evangelism and ministry to our congregation and the surrounding community.

    We offer a salary based on qualifications ($45,000 - $60,000/yr.), paid holidays, vacation, sick leave, dental and a retirement plan. Health insurance will be added soon. Schedule can be somewhat flexible.

  • Visit our website at [website] for a more detailed job description. To apply, send resume and cover letter. Send an email to request a copy of our Statement of Faith .

    Job Type: Full-time

    Pay: $45,000.00 - $60,000.00 per year

    Benefits:
  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Health insurance
    Schedule:
  • 8 hour shift
  • Weekend availability

    Ability to commute/relocate:
  • Seattle, WA: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Financial accounting: 5 years (Required)
  • Management: 5 years Location: One location

    • Example 3

    Do you have superior customer service skills and a great work ethic that you want to contribute to an established and continually growing office? Our fast-paced financial firm in Brentwood, TN is looking for a strong, detail-orientated Business Administrator to assist with various industry-specific tasks to help ensure the office runs efficiently. There is a reason our firm has a 99% client retention rate; our formula for success is to put our customers first. At Keystone, we are a tight-knit group of individuals who all do business and do life together. We hire for culture first and foremost, and that starts with a desire for excellence and strong teamwork skills. If you're looking for the tools, resources, and freedom to build a great future, please contact us today!

    Mission Statement:

    Our clients are like family.

    We listen because we desire to understand, and we care.

    We advise because we are skilled at our trade, and we care.

    We service because we have a responsibility, and we care.

    We retain our clients because they trust us, and they know we care.

    Our team are the pillars of Keystone.

    Company Culture:

    Although there will be many difficulties and obstacles and challenges to achieving these goals, the hardest challenge in our opinion is maintain the Keystone Culture and protect it at all costs. We are dedicated, fun-loving, hardworking, and completely selfless for the company and our clients. We will constantly find new ways to motivate ourselves, more efficient ways to do our job, never stay stale! No matter how big we get, this will not change. This cannot change. With every new hire and every step towards making this vision come true, we must keep in this in mind and reinforce these values to new employees. We can't do that without you! If we are able to successfully do so, think of the good we can do. We would be doubling our advisory services. We would be doubling the number of families that would receive our Retirement Roadmap and your customer service. Additionally, when you include the family of our families, the positive effect we can have in our area is exponential and truly inspiring!

    Benefits:

  • Holidays off including 2 weeks paid time off at Christmas/New Years
  • 36 hour work weeks- 1/2 days every Friday- Office hours 9-5 Mon-Thurs, and 9-1 Friday.
  • Team environment
  • Team building days every quarter
  • Quarterly Team-building activities (i.e. Vision Day, Company Christmas dinner, Lake Day, In-service skills improvement days, Pumpkin carving contest, professional development, and more!)
  • Time off for team community service projects
  • Snacks and Drinks provided at the officeGreat company culture (we want you to enjoy coming to work)
  • Room for growth! We invest in our employees and we want to see you grow professionally and personally, year after year!
  • Job Type: Part-time
  • Hourly: $20 - $24 per hour
  • 20 hours per week

    Minimum Requirements:

  • Previous client interaction in an office environment
  • Comfortable interacting and meeting with clients
  • Previous experience in the financial industry
  • Previous experience in processing confidential paperwork
  • Intermediate to advanced computer skills

    Required Skills:

  • Strong organizational skills and attention to detail
  • Ability to demonstrate persistence to achieve quality
  • Excellent communication both verbal and written
  • Self-directed initiative
  • Process-driven
  • Strong follow-through

    Responsibilities:

    Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service you will:

  • Prioritize day to day tasks and issues
  • Operate with a proactive approach to advisors & clients
  • Complete & process internal and external servicing requests
  • Maintain database programs (CRM)
  • Respond to client inquiries as needed
  • Opening, closing & transferring of accounts
  • Generate and provide various reports to Advisor
  • Process transactions
  • Follow-up as necessary with vendor companies and clients
  • Assist advisor with pre-appointment preparation
  • Gather account values and complete client review summary for upcoming appointments
  • Resolve any issues regarding new accounts, transfers, or amendments
  • Processing client service requests which involved paperwork as well as calling other service desks for client
  • Data entry- tracking client service requests and following through to completion
  • Perform other clerical duties as necessary such as filing, scanning, and paperwork

    Thank you for your interest in this role. Please take a moment to explore our website and the services provided. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

    Job Type: Part-time

    Pay: $20.00 - $24.00 per hour

    Expected hours: 20 per week

    Benefits:
  • Flexible schedule
  • Professional development assistance
  • Referral program
    Schedule:
  • Monday to Friday
    Supplemental pay types:
  • Bonus opportunities



    Education:
  • Bachelor's (Required)

    Experience:
  • Processing Confidential Paperwork: 1 year (Preferred)
  • Financial services: 1 year Location: In person

    • Example 4

    Ascension Lutheran Church is seeking a part-time Business Administrator to manage finances for the congregation. Responsibilities include (but not limited to) bookkeeping, payroll, budget oversight. Must have prior experience and proficiency in financial software. Full description below.

    Purpose: To support the business operations of the Church through the handling of all accounts receivable, accounts payable, payroll, vendor management, and general office management of supplies.

    Major Responsibilities:

    Daily

    Answer phones as needed
    Enter Vanco payments into Quickbooks
    Enter all preschool payments into Preschool Quickbooks, print statements as needed.
    Update Preschool budget with payments and expenses.
    Weekly

    Pay all church, camp and pre-school bills

    Enter all cash/check deposits into QuickBooks
    Enter donations into Shepherds staff
    Enter all Venmo payments into Quickbooks
    Cash Flow spreadsheet to Rich
    Monthly
    Twice a month call in payroll to Paychex and enter payroll into Quick books
    Run P&L statements and Balance Sheet statements
    Order copy machine supplies as needed
    Bank Reconciliation
    Yearly
    Enter pledge information from commitment forms
    Order office supplies and paper when needed
    Purchase postage
    Produce acknowledgement for special donations (ex. Remembrance Fund)
    Collect rent' from outside organizations and provide cash receipts when necessary
    Workman's Comp Audit
    HR: workman's comp, disability and PFL claims as needed
    Preschool Budget to Rich

    Skills/Experience Needed
    Working knowledge of Microsoft Word and Excel and QuickBooks
    Bookkeeping/financial management experience
    Strong attention to detail
    Excellent written and verbal communication skills

    Job Type: Part-time

    Pay: From $20,000.00 per year

    Benefits:
  • Flexible schedule
  • Paid time off
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Deer Park, NY 11729: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Administrative experience: 1 year Location: One location

    • Example 5

    Who we are

    Why Rensselaer? Our dynamic global community of changemakers includes some of the world's leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world's fastest supercomputers.

    Are you ready to change the world? Apply now! Visit: [website]

    Job Summary

    The Business Administrator will oversee assigned business units in the School of Humanities, Arts, and Social Sciences, providing support to both academic departments and research thrusts. The Business Administrator will be responsible for following Institute and sponsor guidelines for spending and budgeting, as well as responsible for preparing complex financial reports. The Business Administrator is responsible for providing budgets and forecasts, determining appropriate levels of graduate financial aid and cost sharing, monitoring new faculty costs, monitoring education & general, designated, and/or restricted funds, and for the preparation of other specific information, analyses, and reports as required by portfolio leadership and faculty investigators.

    Minimum Qualifications

    Bachelor's Degree and three (3) years of relevant experience to include one (1) year of work experience in the administration, monitoring and management of research and/or other closely related types of restricted funds. Familiarity with federal and state government regulations as they pertain to research administration is required.

    Relevant combinations of education, training and experience may be considered.

    Preferred Qualifications
    Experience managing the administrative and business functions for a complex university research center, including budget preparation, proposal preparation, intellectual property, financial management, and human resources
    Minimum Knowledge, Skills, and Abilities

    Knowledge of and ability to thorough understand Institute and sponsor rules and regulations
  • Ability to analyze and interpret reports, documents and statistical data
  • Ability to perform budget reporting, forecasting and account reconciliation
  • Knowledge of financial software, including spreadsheet, database, and data warehouse applications
  • Proficiency in MS Office Suite software applications
  • Ability to learn and/or use SCT Banner finance, position control and labor modules or other appropriate applications
  • Knowledge of fund-based budgeting in a non-profit setting
  • Excellent verbal and written communications skills
  • Ability to handle multiple priorities and deadlines
  • Ability to work as individually or as part of a team
  • Strong attention to detail
  • Excellent Organizational skills

    Rensselaer welcomes undergraduate and graduate students to campus for an in-person academic experience. To support this experience, all faculty and staff are expected to work primarily onsite.

    We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer's work and campus communities.

    Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

    Job Type: Full-time

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Relocation assistance
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Monday to Friday

    COVID-19 considerations:
    Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case Location: One location

    • Example 6

    Job Title: Business Support
    Work Location: Ridgefield Park, NJ
    Duration: 1 year (possible to extend)

  • Must be able to speak Korean/English bilingual

    Business Admin Job Description
    We are looking for a responsible Administrator to organize our team's day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. The Administrator should be highly organized and able to multitask with ease. The Administrator's main tasks include conducting resource contract, helping resource onboarding, and process invoice. Our ideal candidate has experience as an accounting, finance, or relevant administrative role. You should also be familiar with office software including word processors, spreadsheets and presentations.

    Responsibilities
  • Resource contract management
  • Resource onboarding
  • Resource invoice management
  • Vendor onboarding
  • Resource profile management

    Requirements
  • Proven experience as accounting, finance or relevant role
  • Excellent organizational and time-management skills
  • Strong written and oral communication skills
  • Experience with office management tools (MS Office software, in particular)
  • Problem-solving attitude with an eye for detail

    Job Types: Full-time, Contract

    Benefits:
  • Health insurance
  • Paid time off
    Schedule:
  • 4 hour shift
  • Day shift
  • Monday to Friday

    Ability to commute/relocate:
  • Ridgefield Park, NJ 07660: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Microsoft Office: 1 year (Preferred)
  • Administrative experience: 1 year (Preferred)

    Language:
  • Korean Location: One location

    • Example 7

    Who we are

    Why Rensselaer? Our dynamic global community of changemakers includes some of the world s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world s fastest supercomputers.

    Are you ready to change the world? Apply now! Visit:[website]

    Job Summary

    The Sr. Business Administrator will oversee assigned business units within the Division of Student Life, including the Department of Athletics and the Office of Student Transitions. The Sr. Business Administrator will be responsible for following Institute policies and procedures for business functions, including monitoring restricted and unrestricted funds, preparing budgets and forecasts, and for preparation of complex financial reports as required by department and portfolio leadership. The Sr. Business Administrator collaborates with department leadership and the portfolio business manager to develop the annual performance plan and budget, which includes revenue models and targets and will implement metrics and measures to monitor and forecast department expenditures.

    Minimum Qualifications

    Bachelor's Degree in Business Administration or related field, and five (5) years of relevant experience including familiarity with federal and state government regulations as they pertain to cost center rate structures

    Relevant combinations of education, training and experience may be considered.

    Preferred Qualifications

  • Supervisory experience

    Minimum Knowledge, Skills, and Abilities

  • Knowledge of financial software including spreadsheet, database, and business intelligence applications
  • Ability to analyze and interpret reports, documents and statistical data
  • Ability to perform budget reporting, forecasting, and account reconciliation
  • Proficiency in MS Office Suite software applications
  • Ability to learn and/or use SCT Banner finance, position control and labor modules or other appropriate applications
  • Knowledge of fund based budgeting in a non-profit setting
  • Excellent verbal and written communications skills
  • Ability to handle multiple priorities and deadlines
  • Ability to work as individually or as part of a team
  • Strong attention to detail

    Shift

    Business Hours with weekends or evenings occasionally required

    We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer s work and campus communities.

    Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

    Job Type: Full-time

    Benefits:
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Monday to Friday

    COVID-19 considerations:
    Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case Location: One location

    • Example 8

    Job Title: Business Administrator

    Hours: 8am 4:30pm

    Overview:Rammelkamp Bradney seeks a full-time Business Administrator for its Jacksonville office. Rammelkamp Bradney has been providing legal services in Central Illinois for over 125 years. This position will work directly with attorneys in the office to manage the firm s business affairs.

    Responsibilities:

    Accounting and Bookkeeping

    Invoicing and Electronic Billing

    Accounts Payable

    Accounts Receivable

    Deposits/Check Writing

    Payroll

    Data Entry

    Financial Reporting

    Scanning/Filing

    Employee Onboarding/Off-boarding Processes

    Handling Confidential Information

    Gathering Items for Tax Return

    Other Duties as Assigned

    Qualifications:

    Minimum Bachelor s degree in Accounting/Administration or related field. Equivalent experience will be considered.

    Prior law office experience preferred.

    Customer service experience preferred.

    Good working knowledge of Microsoft Office programs and comfortable with technology.

    Ability to communicate effectively in a pleasant and professional manner.

    Excellent verbal, analytical, writing, and organizational skills.

    Strong attention to detail.

    Highly motivated, with desire to work in a fast-paced environment.

    Benefits:

    401(k) with matching up to 4%, and Profit Sharing, after the first year.

    Long Term Disability.

    Life Insurance.

    Paid vacation and sick days, after initial 130 days.

    Job Type: Full-time

    Pay: $45,000.00 - $65,000.00 per year

    Benefits:
  • 401(k)
  • 401(k) matching
  • Flexible spending account
  • Life insurance
  • Paid time off
    Schedule:
  • 8 hour shift

    Ability to commute/relocate:
  • Jacksonville, IL 62650: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Bachelor's (Preferred)

    Experience:
  • Microsoft Office: 3 years (Preferred)
  • Administrative: 3 years Location: One location

    • What does a Business Administrator do?

    Business Administrators typically work for corporations to provide leadership to staff across departments. They coordinate with department heads to evaluate employee work performance and strategize ways to achieve department goals. Their job is to set department budgets, establish financial goals and make sure that all employees have the resources they need to perform well at their jobs. They may also research and implement new IT systems to streamline business operations.

    Business Administrator skills and qualifications

    Business Administrators use a variety of soft skills and industry knowledge to provide the most comprehensive leadership and management they can. These skills and qualifications can include:

    • Excellent communication skills, including writing, public speaking and interpersonal communication
    • Great analytical, critical thinking and problem-solving abilities
    • Strong time management and organizational skills
    • Good goal-setting, strategic planning and motivation skills
    • Ability to work in fast-paced environments
    • Experience with a variety of personalities and backgrounds in the workplace
    • Superior presentation and negotiation skills
    • Knowledge of best finance and operations practices for their industry

    Business Administrator salary expectations

    A Business Administrator earns an average of $44,739 per year. Salary may depend on the level of education, experience and geographical location.

    Business Administrator education and training requirements

    Many candidates have a minimum of a bachelor’s degree in business administration, accounting, finance, human resources or another business field. Others may have a bachelor’s degree in a field relevant to their industry, such as in engineering or health care sciences. Some candidates may have pursued a master’s degree, such as a Master of Business Administration or others in the business and finance disciplines. Depending on the needs of an organization, candidates with education, training or professional certification in accounting and finance, human resources, management and marketing may also be beneficial.

    Business Administrator experience requirements

    Since this is a managerial role, candidates are likely to have years of experience in departments like general operations, administration, finance and accounting or human resources. Some may have experience in multiple or all of these departments or even other departments not listed. Candidates should also have years of experience working within their chosen industry to ensure they are familiar with industry-specific policies, procedures, regulations and best practices.

    Candidates should have at least 3 to 5 years of experience in the industry in which they’re applying, such as for government agencies, educational institutions, nonprofit organizations or health care organizations.

    Job description samples for similar positions

    If the job description for Business Administrator does not suit your needs, view descriptions for related professions:

    Ready to Hire a Business Administrator?Build a Business Administrator Job Description

    Frequently asked questions about Business Administrators

    What is the difference between a Business Administrator and a Business Manager?

    Although some companies use the titles Business Administrator and Business Manager interchangeably, there is a difference between these two roles. The main difference between a Business Administrator and a Business Manager is that a Business Administrator typically holds a more senior role within the company. For example, a Business Manager oversees one department or company branch, whereas a Business Administrator oversees all Business Managers and their departments or branch locations.

    What are the daily duties of a Business Administrator?

    On a typical day, a Business Administrator starts by receiving messages and checking their email. They respond to time-sensitive messages and review their priorities for the workday. Throughout the day, they review financial reports, sales data and progress reports to determine the current state of company operations and what needs improvement. They meet with department managers to answer questions, take suggestions and familiarize them with new policies and procedures. They may also travel to different branches to meet with Branch Managers and relay information from upper management.

    What qualities make a good Business Administrator?

    A good Business Administrator is someone who isn’t afraid to make difficult decisions to benefit their company. For example, implementing department-wide budget cuts may affect daily operations, but it could also save the company from having to layoff employees later on. Business Administrators should have a personable nature that enables them to have positive interactions with managers and lower-level company employees. They should also have excellent interpersonal communication so they can adjust their language depending on who they speak to.

    A good Business Administrator has an innovative mindset that enables them to come up with creative solutions to things like communication barriers or financial limitations. Business Administrators should have the ability to analyze company data and use their findings to influence their decision making.

    Job Description Examples

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