Coordinator Job Description: Top Duties and Qualifications

A Coordinator, or Project Coordinator, is responsible for helping oversee the successful completion of projects and events. Their duties include performing specialized tasks, managing a team of staff members and establishing relationships with vendors and freelance professionals.

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Coordinator duties and responsibilities

Coordinators complete organizational and management tasks that support the efforts of a variety of projects, campaigns or events. Common Coordinator duties and responsibilities include:

  • Communicating with clients or employers about project, event or campaign expectations and goals
  • Collaborating with clients or employers, finance teams and other team members on budgeting and allocating funds
  • Delegating tasks to appropriate team members
  • Managing deadlines and progress across the team to ensure the project is delivered on time and on budget
  • Organizing third-party providers and vendors to deliver elements that can’t be produced in-house
  • Overseeing the delivery of projects and making adjustments as necessary to ensure they are delivered to specifications and high standards
  • Collecting and analyzing feedback from customers and other project users to gauge satisfaction and success

Coordinator Job Description Examples

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Coordinator

We are looking for a pro-choice candidate who will be a Coordinator for patients seeking reproductive medical care using telemedicine. The candidate will be answering inbound calls as they are received, providing information on services, explaining the Telemedicine process, scheduling appointments for patients, assisting patients in making proper arrangements, assisting with the virtual appointment setup, and more. The Coordinators will be working with the patients throughout the patients’ experience, including regularly following up and ensuring their patients have the tools needed to complete their care. Must be strongly supportive of women’s rights, including the right to choose. Must be kind, caring, and compassionate.

The candidate must have good communications skills, a good phone voice, must possess good customer service skills, and must be able to remain calm and assist emotional callers.

This job will start as a remote-work position, but this is a new position so it may eventually transition to an in office-setting. In addition, in-office training may be required in order to properly prepare for remote-work.

Hours of operation are between 8am-8pm so candidates who have availability to work during this time frame should apply. Regular scheduled shifts will likely be 8 hours with some weekends required.

The Telemedicine Coordinator Responsibilities:

  • Answer incoming calls

  • Explain Telemedicine appointment process and services offered via telemedicine

  • Schedule appointments for patients

  • Build rapport with your patients

  • Assist patients in making necessary arrangements to allow for a virtual health appointment

  • Assist patients in electronically processing all paperwork and payment

  • Keep track and follow-up with your set of patients throughout the process to ensure all prerequisite steps have been properly completed for a smooth virtual health appointment

  • Act as support during the virtual health appointment

  • Maintain communication with patients throughout the process

  • Coordinate with medical staff per the clinician’s instructions

    Telemedicine Coordinator Qualifications:

  • Excellent communication skills

  • Good organization

  • Phone etiquette/voice

  • Customer service

  • Ability to multi-task

  • Good people skills

  • Ability to work independently

  • Pro-choice and supportive of a woman’s right to choose

    Job Types: Full-time, Part-time

    Salary: $16.00 /hour

    Experience:

  • Customer Service: 1 year (Required)

  • Healthcare: 1 year (Preferred)

  • Insurance Verification: 1 year (Preferred)

    Language:

  • Spanish (Preferred)

    Benefits:

  • Health insurance

  • Paid time off

  • Work from home

    Typical start time:

  • 8AM

    Typical end time:

  • 8PM

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Outcome-oriented -- results-focused with strong performance culture

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

    Schedule:

  • Monday to Friday

  • Weekends required

  • Day shift

  • 8 hour Yes
  • ×

    Coordinator

    Office Manager + Project Coordinator (Part Time)

    We have an urgent need for an office manager/project coordinator to join our small but growing brand messaging and content strategy team. Our writers and strategists create content and strategic communications plans, and work with some of Boston’s best designers on websites, print materials, and other communications. It’s fast-paced, always evolving, and pretty fun. Responsibilities for this position break into two main areas:

    Project support and coordination:

  • Set up new projects in our time tracking, project management, and financial systems

  • Assist in scheduling client meetings and presentations

  • Organize stakeholder interviews and discussion groups

  • Attend key client meetings

  • Help to prepare for client presentations and workshops

    Office operations:

  • Manage relationship with outside vendors such as our proofreader, transcription service, and courier

  • Work with company principal on long-term strategic projects

  • Assist bookkeeper organizing invoices, checks, and other financials

  • Maintain client database

  • Sort mail, order supplies, lead other office management as needed

    Requirements:

    Prior experience is nice, but what we’re really hoping to find is someone excited to learn new things and be part of a fast-paced team. We’re looking for:

  • Strong oral and written communication skills

  • Someone able to work well with staff, clients, and creative partners

  • Ability to juggle multiple projects in different phases of development

  • Familiarity with GSuite

  • Experience with or willingness to learn Keynote, inDesign, and/or other presentation programs

    Our office is located in Back Bay, near the Commuter Rail, Orange Line, and Green Line, but the job will be fully remote for the foreseeable future

    Time commitment:

    10 to 15 hours a week, with option to increase based on performance

    Job Types: Part-time, Contract

    Salary: $15.00 to $22.00 /hour

    Full Time Opportunity:

  • Yes

    Work Location:

  • Fully Remote

    Benefits:

  • None

    Hours per week:

  • 10-19

    Schedule:

  • Monday to Friday

    Company's

  • ×

    Coordinator

    We are looking for a dynamic team player that has passion for our work, company and customers. This position will be working closely with a small team, to help with day to day functions of the Demo Sales Division. The ideal team member must have an outstanding attitude, sincere personality and passion for work. These qualifications are vital to join our team and fit with our business.

    Basic Duties:

  • Takes inbound inquiries from our web-page and responds accordingly

  • Expedite case assignments

  • Maintaining customer expectations with their purchase

  • Assist with completing part ordering for damaged machines

  • Negotiating damages with freight carriers

  • Coordinating RMA pick up

  • Assists in scheduling completion of reworking machinery

  • Ensuring that certain procedures and protocols are being met

  • Track progress from the time the machine arrives to the time it is sold

    The Ideal candidate should have the following:

  • The ability to manage multiple projects at a time

  • Outgoing and comfortable speaking with customers over the phone and via email

  • Basic mechanical skill for understand machines and their application

  • Computer literate (WordPress experience is a plus)

    Education/Experience:

  • High school diploma or GED

  • 1-year warehouse experience, preferred

    Job Type: Full-time

    Salary: $14.00 to $16.00 /hour

    Experience:

  • RMA: 1 year (Preferred)

  • customer service: 1 year (Required)

  • customer service skills: 1 year (Required)

  • Warehouse: 1 year (Preferred)

  • Manufacturing Environment: 1 year (Preferred)

    Education:

  • High school or equivalent (Required)

    Location:

  • Grand Prairie, TX 75050 (Preferred)

    Work authorization:

  • United States (Required)

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Schedule:

  • Monday to Friday

  • 8 hour shift

    Benefit Waiting period may Only full-time employees eligible

  • What does a Coordinator do?

    Coordinators typically work for corporations but they can also work for event companies, venues and political campaigns. They work closely with the management team to determine the budget for a particular project and the desired outcome for the project. Their job is to perform their job duties with the goal of the project in mind to deliver high-quality results. They may also handle more detailed aspects of a project like event preparation, appointment scheduling or customer service initiatives.

    Coordinator job description intro paragraph

    When writing a Coordinator job description, start by introducing the job and company to prospective Coordinators. Briefly highlight the work environment, what sets your company apart and why the role is important to your company.

    For example:

    “Company ABC is looking for a Coordinator with marketing experience to oversee the successful completion of projects and campaigns. You’ll be a critical member of the team, managing key deadlines, budgets and resources. We’re a 100% remote company and welcome applicants from anywhere in the United States to apply.

    Here at Company ABC, we’re committed to creating a culture where employees feel valued. We’re proud to have a 4.5 star rating on Indeed Company Pages and an above average ​​Work Happiness Score from our employees. Apply today if this sounds like the job and work environment for you!”

    Coordinator skills and qualifications

    Coordinators use a variety of soft skills and industry knowledge to provide the most comprehensive organizational and management support they can. Common skills and qualifications for Coordinators include:

    • Verbal and written communication for understanding project requirements and explaining these needs to employees and third-party providers
    • Attention to detail to ensure all specifications are met
    • Problem-solving abilities to correct any challenges or inefficiencies for the best results
    • Decisiveness and good judgment to address pressing project matters when time is limited
    • Organization and time management to manage multiple tasks, sometimes for multiple projects, at once
    • Leadership and motivation to guide team members in making consistent progress
    • Goal-setting to set realistic deadlines and strategize daily, weekly, monthly and quarterly progress

    Coordinator salary expectations

    Coordinators earn an average of $16.20 per hour. Salary may depend on the level of education, experience and geographical location.

    Coordinator education and training requirements

    Most Coordinator candidates have at least a bachelor’s degree. The discipline they study typically depends on their intended niche or industry. Many coordinators hold bachelor’s degrees in business, finance, hospitality management, project management, event management and human resources. Some candidates may also have a master’s degree, especially if they’re applying for highly technical Coordinator positions in the education sector. Licensing may also be required in some industries, including education.

    Coordinator experience requirements

    Entry-level applicants likely have experience working in a related field. Those applying to Coordinator positions in specialized industries, such as technology, health care or education, should have relevant experience within their intended industries to ensure they are knowledgeable of the policies, procedures and best practices. 

    Some candidates may have completed internships within their industry or worked as an Assistant Coordinator, Administrative Assistant or another relevant support role where they gained experience with a Coordinator’s organizational and management duties and applicable soft skills or technical knowledge. Some may also have previous experience as a Coordinator, Project Manager or another leadership role.

    Job description samples for similar positions

    If this Coordinator job description template isn’t what you’re looking for, see our job descriptions for related positions:

    Frequently asked questions about Coordinators

     

    What are the different types of Coordinators?

    There are a variety of Coordinator specialties that span across industries. Here are some common examples of Coordinator specialties:

    • Event Coordinator: These professionals work in the event industry. They assist Event Planners in the planning and execution of corporate and private events.
    • Activity Coordinator: This type of Coordinator can work for colleges, nursing homes, hotels or cruise ships. They come up with fun day trips or outings for groups of people to enjoy.
    • Service Coordinator: These individuals help clients find the right services within their company and teach them how to use them.
    • Recruiting Coordinator: This type of Coordinator works for corporations and staffing firms to find candidates and connect them with available job opportunities.

     

    What makes a good Coordinator?

    A good Coordinator is someone who prioritizes organization. Being well-organized enables Coordinators to delegate tasks among team members, recall vendor contact information and prevent errors from occurring throughout a project’s progression. Coordinators should also have excellent leadership skills that help them act as an effective leader. This quality allows upper management to focus on other areas because they trust the Coordinator to uphold company standards and keep everyone on task. Further, a good Coordinator should have a creative mindset that helps them problem-solve and come up with unique ideas for projects and events.

     

    What are the daily duties of a Coordinator

    On a typical day, a Coordinator starts work by answering emails from clients, team members and those in managerial roles. They participate in meetings to discuss budget limitations, new clients and upcoming deadlines. During these meetings, they update company leadership on their project’s current state and what items they still need to accomplish. 

    Throughout the day, they check on their team and delegate tasks as needed. If working to put together an event, Coordinators make phone calls to vendors to discuss payment options and event details. They also use their time to meet with freelance professionals to determine their progress with outsourced jobs. These jobs could include designing posters or creating software programs.

     

    What is the difference between a Coordinator and a Manager?

    The difference between a Coordinator and a Manager is that a Coordinator tends to lead more specific areas of a project, whereas Managers oversee the entire operation. For example, a Human Resources Coordinator may be responsible for managing monthly training seminars that teach employees about workplace ethics and other topics of importance. In contrast, a Human Resources Manager oversees the entire department, including the Human Resources Coordinator and their specific tasks.

    Job Description Examples

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      Last updated: Apr 28, 2021