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Event Planner Job Description: Top Duties and Qualifications

Last updated: April 15, 2023

An Event Planner, or Event Manager, is responsible for organizing corporate or private events for companies or individuals. Their duties include meeting with clients to discuss their needs, maintaining partnerships with vendors and caterers and overseeing the set-up, execution and cleanup of events.

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Event Planner duties and responsibilities

The duties and responsibilities of an Event Planner require the ability to communicate well with customers and venues. Event planners must pay careful attention to detail using information from several sources to plan a successful event. Other Event Planner responsibilities include:

  • Listening attentively to customer requests and keeping records of these requests
  • Managing and budgeting customer finances
  • Selecting an appropriate venue suitable for the type of event
  • Having good knowledge of geographic locations and their main attractions
  • Organizing audiovisual equipment in advance
  • Coordinating hotels, transportation and food
  • Attending and monitoring activities to ensure client satisfaction
  • Reviewing bills and approving payments
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Event Planner Job Description Examples

What does an Event Planner do?

Event Planners typically work for corporations, venues, event planning companies or hotels and resorts. They can also be self-employed individuals. They use their eye for design and management skills to oversee an event from the planning and preparation phase through to completion. Their job is to work with one or more clients at a time to help them establish their event needs within a particular budget. They use this information to book venues and hire entertainment, Caterers and Designers. They may also undertake the job of creating and sending out invitations to the client’s desired guest list.

Event Planner skills and qualifications

An event planner may obtain the Certified Meeting Professional credential from the Events Industry Council. Event planners working for the government can get the Certified Government Meeting Professional designation from The Society of Government Meeting Professionals. Certificates are available for wedding planners from recognized associations too. Event planners abilities include:

  • Being a motivated self-starter
  • Excellent communication and interpersonal skills
  • Negotiating contracts with clients and service providers
  • The ability to multitask efficiently
  • Creative thinking and problem solving
  • Identifying and solving problems for clients
  • Selecting the best price for products and services
  • Advanced written and oral communications skills

Event Planner salary expectations

An Event Planner makes an average of $15.56 per hour. Pay rate may depend on level of experience, education and the geographical location.

Event Planner education and training requirements

An Event Planner position requires the applicant to have a Bachelor’s degree. Some employers accept candidates who have studied event and business management at a college level. People interested in being an Event Planner can also consider business communications for exceptional interpersonal interaction via phone, email and text. Keeping up to date with the latest technological advances in communication is essential. It may be required for some students in the hospitality services to upgrade their education by taking extra courses continually. Degree fields that help toward being an Event Planner include hospitality, communications, public relations or another related field of study.

Event Planner experience requirements

Many employers seek an Event Planner with experience in the hospitality industry. Having had multiple positions in an establishment can ensure the candidate knows how a hotel or service venue operates. Shadowing other professional Event Planners will count as an experience qualification for a job. A person with experience coordinating school events in a volunteer role will also be qualified as having expertise. Employers may look for a set number of experiences planning events for clients. Other employers seek from 2-5 years of experience in event management to qualify for a position in their company.

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Frequently asked questions about Event Planners

What is the difference between an Event Planner and an Event Coordinator?

The difference between an Event Planner and an Event Coordinator is that Event Planners have a more senior role in the event planning process. This means that Event Coordinates typically report to Event Planners and perform specific tasks as needed. Their tasks include greeting Caterers, instructing staff and helping with decorations and other design elements.

What are the daily duties of an Event Planner?

On a typical day, an Event Planner starts by checking their schedule to review client meetings, venue appointments and other tasks they want to accomplish. Throughout the day, they meet with their clients in-person or over the phone to discuss the progress of an event. During these meetings, clients have the opportunity to make adjustments to their ideas and Event Planners make suggestions about the next steps. After client meetings, Event Planners talk with the Event Coordinators and Assistants to determine what they have accomplished in terms of scheduling and securing vendors.

What makes a good Event Planner?

A good Event Planner is someone who uses their organization and management experience to help create meaningful events for their clients. They have a desire to please others, which motivates them to plan and execute successful events. A good Event Planner should have a personable and calming nature that enables them to connect with their clients and helps clients feel at ease even during high-stress situations. They also need to have an innovative mindset to embrace last-minute changes.

Being innovative allows Event Planners to come up with unique ideas to salvage events in situations where vendors have to cancel or if other factors affect the original plan. Further, Event Planners should be able to handle multiple clients at a time while also devoting equal time and effort to each one. This ensures that each client feels like a priority regardless of how many other clients an Event Planner has.

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