How to write a Facilities Manager job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Facilities Manager job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Facilities Manager job titles

  • Facilities Manager
  • Senior Facilities Manager
  • Maintenance and Facilities Manager
  • Facility Manager

Facilities Manager job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Facilities Manager job summary

Our growing company is currently in need of a responsible individual to fill the position of Facilities Manager. The Facilities Manager will be responsible for inspecting, maintaining and repairing mechanical, electrical, plumbing, and HVAC systems to ensure optimal operating results. The successful candidate will oversee the company’s facility operations, manage staff, manage office moves and manage janitorial duties, all while remaining in compliance with local, state and federal regulations.

Facilities Manager responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Facilities Manager responsibilities

  • Coordinate system repairs and monitor system performance
  • Maintain adequate parts inventory and order items as necessary
  • Contract out landscaping and snow removal services
  • Oversee and supervise team of maintenance technicians
  • Execute equipment audits and record-taking policies
  • Coordinate with the Director of Capital Projects on the implementation of new building projects
  • Ensure compliance with all safety and security protocols

Facilities Manager qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Facilities Manager skills

  • Bachelor’s Degree in Civil Engineering or related discipline
  • 3+ years’ experience in facilities management position
  • Strong understanding of warehouse control systems
  • Able to read and understand complex electrical, mechanical and automation systems
  • Working knowledge of electrical, mechanical and HVAC systems
  • Demonstrated leadership skills
  • Impeccable verbal and written communication skills
  • Excellent project management skills

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