File Clerk Job Description: Top Duties and Qualifications

A File Clerk, or Filing Clerk, organizes and files certain company documents and records like invoices, receipts and forms. Their main duties include collecting documents from departments, developing an effective document storage and filing system and digitizing hard copies of documents.

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File Clerk duties and responsibilities

File Clerks perform many organizational tasks to ensure the professionals they support have the most accurate and up-to-date documentation they need when they need it. Their duties and responsibilities often include:

  • Developing and maintaining databases
  • Labeling and updating paper files
  • Putting files, digital or paper, into their proper locations 
  • Gathering and organizing files and documents for coworkers’ use, such as for reports
  • Maintaining supply inventories
  • Troubleshooting computers, printers, fax machines, scanners, shredders and other office equipment
  • Calling for maintenance and repairs of various office equipment as needed
  • Answering phone calls and emails regarding documentation organization 
  • Photocopying and sending faxes
  • Sorting, delivering, picking up and sending mail

File Clerk Job Description Examples

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File Clerk

This is an entry level position. The ideal applicant will be a motivated individual who is interested in performing basic filing and clerical duties. The company is seeking a quiet person who is able to work independently without outside distractions. You must be able to numerically alphabetize files. Basic data entry skills are needed to be successful in this role. The file clerk is responsible for receiving all completed legal documents for storage. You will open all files and compliance records from a check list. Ensure electronic record that has been completed also contains all required forms. Remove all staples, paperclips, sticky notes and other foreign objects from file and scan final case into system. Some lifting of boxes is needed, this job is a work from home position.

Job Type: Full-time

Salary: $13.00 to $25.00 /hour

Work authorization:

  • United States (Preferred)

    Additional Compensation:

  • Tips

  • Commission

    Work Location:

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Work from home

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • Open to applicants who do not have a high school A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or Monday to Friday
  • ×

    File Clerk

    We are looking for an organized File Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues. A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented. The goal is to preserve the company’s records and manage paperwork effectively.

    Responsibilities

  • Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing

  • Sort all papers alphabetically and according to content, dates, significance etc.

  • Create or update records with new files and information

  • Store all paperwork in designated places securing the important documents

  • Enter paperwork into an electronic system either by data entry or by using optical scanners

  • Deal with all requests to access files and keep logs of borrowed papers

  • Develop an efficient filing system to make updating and retrieving files easier

  • Follow policies and confidentiality dictations to safeguard data and information

  • Monitor inventory of files, paper clips etc. and report shortages

  • Law Firm File Clerk Experience Required

    Skills

  • Proven experience as file clerk

  • Knowledge of filing systems

  • Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.

  • Good command of English both oral and written

  • Dependable with a respect to confidentiality and policies

  • Excellent organizational skills

  • Great attention to detail

  • Team Player

    Job Type: Full-time

    Salary: $35,000.00 to $45,000.00 /year

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Typical start time:

  • 8AM

    Typical end time:

  • 5AM

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • A job for which people with disabilities are encouraged to apply

    Schedule:

  • Monday to Friday

  • No weekends

  • 8 hour shift

    Company's website:

  • Munck Wilson Only full-time employees eligible
  • ×

    File Clerk

    LoCA provides customized, client-driven third party claims administration services for self-insured groups, individual public and private entities, and insurance companies. LoCA’s Staff is a tightly-knit team of highly experienced claims professionals.

    LoCA’s Core Values:

  • Put principle before profit

  • Under-promise and over-deliver

  • Maintain high ethical standards in both external and internal relationships

  • Promote a balanced work and home life for our employees

  • Pursue personal and professional growth

  • Take ownership of actions

  • Treat others with respect and be genuinely empathetic

  • Judge people on the basis of their performance, not on personality, education level or personal traits.

    We are currently looking to add a Full or Part Time position for a Receptionist/Administrative Assistant at our Prairieville office with flexible work hours between 25-40 hours per week. Successful candidates will have excellent customer service and must be outcome-oriented. The ability to work in a fast paced environment with strong attention to detail is essential. You will be fully engaged and busy from the first day and we guarantee there will never be a dull moment.

    Responsibilities & Requirements

  • provide general administrative and clerical support including mailing, scanning, faxing and copying to management

  • maintain electronic filing system

  • open, sort and distribute incoming correspondence

  • perform data entry and scan documents

  • assist in resolving any administrative problems

  • run company’s errands to post office and office supply store

  • answer calls from customers regarding their inquiries

  • prepare and modify documents including correspondence, reports, drafts, memos and emails

  • maintain office supplies for department

    Qualifications

  • High school diploma/GED

  • Bachelor’s degree preferred

  • Must be computer savvy and proficient in Microsoft Word and Outlook

  • Excellent written and verbal communication skills

  • Must be able to work at least 25 to 30 hours per week from Monday through Friday between the hours of 8:00AM to 5:00PM

    Salary depends on skills and experience. Full time employees have a full benefits package.

    To learn more about LoCA visit [website]

    Job Types: Full-time, Part-time

    Salary: $10.00 to $15.00 /hour

    Education:

  • High school or equivalent (Required)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Retirement plan

  • Paid time off

  • Professional development assistance

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • Open to applicants under 18 years old, provided it is legally allowed for the job and Open to applicants who do not have a college Monday to Friday
  • What does a File Clerk do?

    Filing Clerks are employed by companies to make sure their documents are properly stored and organized for employees to easily retrieve for later use. They typically create a filing system and organize documents in orders like chronological, alphabetical, subject matter or numerical. 

    File Clerks may be given hard copies of files, which they’re responsible for converting into a digital file and then returning the original document back to the owner. If they’re missing other important documents, they may need to request them from the necessary locations. They may also destroy or archive any files that are outdated if granted permission or instruction by their supervisor. Some File Clerks are also responsible for completing light clerical duties as well, like sending emails, making phone calls and greeting office visitors.

    File Clerk skills and qualifications

    File Clerks use a variety of soft skills to provide the most comprehensive administrative and organizational support they can, including::

    • Effective verbal and written communication skills
    • Good active listening skills
    • Proficiency with computers, software and databases
    • High typing speed and accuracy
    • Great time management, prioritization and multitasking abilities
    • Problem-solving and decision-making abilities
    • Very keen attention to detail
    • Discipline and focus

    File Clerk salary expectations

    File Clerks make an average of $13.62 per hour. Pay rate may depend on level of education, experience and geographical location.

    File Clerk education and training requirements

    File Clerk candidates are likely to have a high school diploma or GED, which typically provides candidates the soft skills and basic computer skills needed to be successful in the role. For more specialized roles or those in specific industries, such as health care or finance, previous coursework in those disciplines may be beneficial. For instance, some candidates may have completed courses from a community college or technical school in health care information management or business administration. Previous training with computers, word processing software, digital organization and database management may also be relevant.

    File Clerk experience requirements

    Some File Clerk candidates may have only completed the minimum education requirements, while other candidates may have previous administrative support experience. Some roles may include Clerk, Receptionist or Administrative Assistant. For roles with more complex tasks, candidates with directly relevant experience in previous File Clerk positions may be required. For those in specific industries, like health care or accounting, previous experience working in that industry may also be beneficial.

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    Frequently asked questions about File Clerks

     

    What makes a good File Clerk?

    An effective File Clerk must be organized, as they should come up with a system that keeps all files properly stored and easy to locate in the future. Some File Clerks are often responsible with retrieving, filing or storing several documents at once, so they should have great task management skills to prioritize completion of filing or distributing certain documents and files. Great candidates are detail-oriented to help them make sure they’re giving or retrieving the correct file to or from the right person. 

     

    Do File Clerks have different responsibilities in different industries?

    File Clerks typically hold similar duties of filing documents for an organization. Some File Clerks work for basic offices, where they must file a few documents each day and spend the remaining work time completing clerical tasks around the office. Other File Clerks work for large warehouses, managing several files each day at once. There are also File Clerks who work for government entities, history museums or libraries, filing and retrieving important historical documents about a certain town or region. 

     

    Who does a File Clerk report to?

    The person a File Clerk reports to typically depends on the type of workplace they’re in. If they work in a smaller company, they may report directly to the CEO or owner of the company. In larger companies, File Clerks report directly to an Office Manager, or any other individual in charge of the daily operations of the office. 

    Some File Clerks who work in large warehouses may be part of a team and have a Senior File Clerk or File Clerk Manager, who assigns them certain tasks and oversees their job duties to ensure they’re organizing documents correctly. 

     

    What's the difference between a File Clerk and a Receptionist?

    While they both have responsibilities that overlap with each other, a File Clerk and Receptionists hold key differences when it comes to their job titles. A Receptionist works in an office environment, greeting visitors and making sure the office looks presentable for guests. They’re primarily responsible for handling clerical duties like scheduling meetings, maintaining a company calendar and sorting through the company’s mail. 

    Some of their duties involve filing and organizing documents, while a large majority of File Clerks’ duties center on filing and sorting through company documents. File Clerks may sometimes complete light clerical duties that a Receptionist typically performs, but they don’t usually complete as many clerical duties as a Receptionist does.

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