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Fleet Manager Job Description: Top Duties and Qualifications

Last updated: September 27, 2023

A Fleet Manager, or Fleet Maintenance Supervisor, is responsible for leading a team of Drivers to transport company goods efficiently. Their duties include creating work schedules and transportation routes for Drivers to pick up and deliver goods to the correct location, managing a budget for vehicle repairs and replacements and ensuring Driver candidates receive proper training to uphold safe driving standards.

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Fleet Manager duties and responsibilities

A Fleet Manager performs many organizational and management tasks to monitor, maintain and improve a company’s transportation processes. Their duties and responsibilities include:

  • Purchasing vehicles to expand and/or enhance the fleet
  • Scheduling regular maintenance on all vehicles
  • Ordering urgent or emergency repairs as needed
  • Establishing efficient routes and transportation schedules
  • Coordinating Drivers and on-staff maintenance professionals when setting employee schedules
  • Managing vehicle licensure and registration
  • Ensuring all fleet members have proper licensure and up-to-date training
  • Monitoring Drivers to ensure adherence to schedules and proper driving practices
  • Searching for, hiring and training new Drivers
  • Providing reports to management on budgeting, schedules, maintenance and fleet progress
  • Developing methods to decrease cost and improve efficiency
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Fleet Manager Job Description Examples

Example 1

Continental Express is seeking a Fleet Manager to join our operations team. This is a full-time, logistics position at Continental Express corporate terminal in Gaffney, SC.

As a Fleet Manager, you will:
  • Dispatch fleet of professional drivers and work collaboratively with them and other operations personnel to provide safe, on-time delivery of freight to Continental Express customers
  • Establish one-on-one relationships with drivers to sustain and uphold Continental Express team-oriented culture
  • Communicate with customers electronically and via telephone to schedule freight for pick-up and delivery and to provide updates
  • Enter, edit and update appropriate information in an internal computer system
  • Collaborate with safety, human resources, billing, and other internal departments as necessary

    For success in this role, you will need:
  • Excellent verbal and written communication skills and general computer knowledge
  • Strong organization skills and attention to detail in a changing environment
  • Bachelor s Degree in Business, Supply Chain Management, Logistics, or equivalent dispatch experience preferred

    This position offers an excellent salary and benefits package including; 401(K) with employer match, quarterly wage reviews in first year of employment, paid time off, health, dental, vision, and life insurance.

    Continental is an asset-based truckload carrier and full-service logistics company specializing in the transportation of temperature-controlled and dedicated-route freight. Noted as a leading carrier for prominent companies such as Dannon, Abbott Nutrition, and Tyson Foods, Continental Express strives daily to meet our vision to be recognized as the premier logistics company in North America. In that vision, we are committed to the success of our more than 600 employees nationwide.

    Pay: $46,800.00 - $60,000.00 per year

    Next Steps?

    Does our Fleet Manager role sound like your next career move? Let s continue the conversation. Apply now and we will review your application as soon as possible.

    Job Type: Full-time

    Pay: $48,000.00 - $62,000.00 per year

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance
    Schedule:
  • 8 hour Location: One location

    • Example 2

    Role Description: Manage a fleet of trucks and trailers located at our Lynwood, CA yard. The fleet manager is responsible for coordinating and directing the activities of all shop personnel and mechanics. Must ensure that all trucks and trailers are in safe working order, and ready at any moment.

    Reports to: Vice President of Business Development

    *
    Primary Responsibilities:
  • Conduct fleet evaluations to ensure maintenance standards are met and is following all regulatory agencies including CHP, DOT, and OHSA.

  • Conducts B.I.T. Inspections (90-day) in accordance with DOT, California Vehicle Code Section 34500 in a timely manner

  • Collects, reviews and addresses all issues on Driver's Vehicle Inspection Report formally known as (DVIR)

  • Supervises all mechanics & manages hours, and schedules

  • Analyzes and tracks costs and expenses

  • Uniforms

  • Parts Inventory

  • Tire Program

  • Fuel

  • PDI

  • Breakdowns & Repairs

  • Oil Analysis

  • Fleet inventory

  • Coordinate and schedule third-party vendors for equipment installations and/or repairs.

  • Responsible for all yard organization and cleanliness

  • Responsible for all reports of vehicle maintenance

  • Hire, train, manage, scale, and motivate a fleet technician team to support the location.

  • Take the lead in understanding, communicating, and resolving any vehicle issues related to safety, hardware & software failure, or preventative maintenance.

  • Direct accountability of an operational budget and financial tracking of all expenditures for your location.

  • Ensure quality and proactive responses to the needs of vehicles and staff.

  • Respond to and handle emergency situations with composure.

  • Execute preventative maintenance and on-going system troubleshooting.

  • Lifting of various objects and tools up to 40 lbs.

  • May require bending, stooping, crouching, or other physical activity to verify vehicle issues with technicians.

  • May be required to commit to long hours of work when necessary to reach goals and/or deadlines, including work on the weekends and holidays to meet deadlines.

    Technical Skills - Excellent internal and external customer relation skills and ability to implement safety and compliance per company policy.

    Ability to lead by example and foster collaboration within the workplace and with the highest integrity, professionalism and respect.

    Must continually change, adapt and be flexible in all areas of responsibility

    Must be able to multi-task in a fast-paced environment

    Communication Skills - Fluent English, both oral and written. (Bilingual: English/Spanish is a plus)

    Required Education and Experience:
  • Previous supervisory experience is desirable

  • Three (3) years or more of progressively responsible experience in fleet management

  • Maintenance, repair and overhaul of heavy-duty automotive and truck equipment (preferred)

  • Knowledge of OSHA and DOT (UCR) regulations

  • Strong organizational and good verbal communication skills

    Benefits:
  • Health/Dental/Vision Insurance

  • Paid Time Off/Sick Days

  • 401k with Generous Company Match

    *

    Job Type: Full-time

    Pay: $85,000.00 - $100,000.00 per year

    Benefits:
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • Day shift
  • Evening shift
  • Monday to Friday
  • Night shift
  • Weekend availability

    Ability to commute/relocate:
  • Lynwood, CA 90262: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Fleet management: 1 year Location: One location

    • Example 3

    Mentors Moving & Storageis actively searching for a Bird Fleet Manager! We're aiming to find someone who believes in a job well done and passion about what they do! If you're an ambitious and hard-working individual then we Absolutely need to have a chat!

    A-Rated Service:

    We are the #1 moving company in Phoenix, AZ & surrounding areas!
  • Earn up to $18/hr PLUS bonuses
  • Incredible culture and atmosphere for Growth & Winning
  • Health insurance, dental, & vision
  • Simple IRAwith a 3% match

    Job Responsibilities:
  • Work with dispatcher to establish a service route in a company-provided vehicle
  • Maintain service route
  • Deploy bird rental scooters to locations
  • Pick up bird rental scooters to return to the warehouse for recharging and repairs
  • Work with dispatcher to move birds through the process
  • Load scooters for deployment as needed

    Requirements:
  • Must have a Valid Driver's License
  • Good MVR
  • Able to pass a background check and drug test
  • Able to meet company insurance requirements
  • Able to work well with a team and independently

    Click the Apply Now button for an effortless application submission

    MUST-READ: For serious applicants, send a text message to our hiring manager at (602) 755-2933 stating your #1 reason we should hire you!

    Job Types: Full-time, Part-time

    Pay: $16.00 - $18.00 per hour

    Benefits:
  • 401(k)
    Schedule:
  • 8 hour shift
  • Monday to Friday
  • Weekend availability
    Supplemental Pay:
  • Tips

    Ability to commute/relocate:
  • Peoria, AZ: Reliably commute or planning to relocate before starting work Location: One location

    • Example 4

    Job Summary:

    As Fleet Manager, you will be responsible for creating and overseeing fleet safety, processes, budgeting, inventory, and repairs. You will be responsible for ensuring all trucks and equipment are adequately repaired and maintained to ensure they can be operated safely and efficiently. You will also track all equipment data and inventory to identify company needs as they arise.

    Essential Functions:

    Inventory and Technology
  • Track and order shop supplies and inventory as needed

  • Maintain records of repairs and maintenance

  • Maintains inventory of vehicles, equipment, repair parts, supplies

  • Develop and maintain Standard Operating Procedures

  • Grade existing inventory based on condition

  • Forecast truck and equipment needs for the next 3 years

    Repair
  • Make minor repairs as needed for emergency situations

  • Schedule and manage contractors that perform repairs

  • Perform operation test before and after repairs for verification

  • Help diagnose causes of any vehicle malfunction

    Preventative Maintenance
  • Ensure vehicles and equipment are regularly inspected and maintained to ensure safe operation

  • Enforces safe work behavior and maintain a safe work site

  • Development of vehicle and equipment maintenance preventative maintenance program

    Physical Demands:
  • While performing the duties of this job, the employee is regularly required to stand; walk; crouch; stoop or kneel; reach with hands and arms; talk, and hear

  • The employee must regularly lift and/or move up to 50 pounds

  • While performing the duties of this job, the employee is regularly exposed to wet and/or humid conditions, outside weather (heat or cold), and moving mechanical equipment

    Qualification Requirements:
  • 2-5 years of transportation or fleet management experience

  • Intermediate-level computer skills (including Word, Outlook, and Excel)

  • Knowledge of methods, techniques, and procedures involved in mechanical maintenance repairs and replacement. Including small engines, vehicles, and heavy equipment.

  • Knowledge of engines, transmissions, brakes, and suspension systems for commercial trucks

  • Ability to coordinate programs, prepare reports and maintain accurate records

  • Must possess a valid driver's license and have a clean driving record

    Professional Skills:
  • Possess strong analytical, project management, and planning skills.

  • Detail-oriented and thrive in dynamic and fast-paced working environments.

  • Strong organizational, interpersonal, and communication skills

  • Must be able to read, analyze, and interpret data associated with the job

  • Appropriately respond and handle inquiries or complaints in a professional manner

  • Organization and logistical skills

    Job Type: Full-time

    Pay: $70,000.00 per year

    Benefits:
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • 10 hour shift
  • 4x10
  • Day shift
  • No weekends

    Ability to commute/relocate:
  • Gilbert, SC 29054: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Fleet management: 1 year (Required)
  • Mechanic: 1 year Location: One location

    • Example 5

    Growing Waste Company Operating in Multiple states

    I. Job Summary

    Operations managers plan, direct and coordinate the fleet routing, maintenance, repairs, warehouse and customer service operations of our organization. The manager is responsible for ensuring and improving the performance, productivity, efficiency and profitability of departmental and organizational operations through the provision of effective methods and strategies.

    II. Essential Duties and Responsibilities

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual must also be ambitious, a self starter and go-getter! You must have experience being a team builder in a rapid growth environment! Other minor duties may be assigned.

  • Continually focuses on achieving market base profitability through effective management of all fleet activities, including cost control, efficient routing, driver time management, employee development, and high training and safety standards.

  • Ensure safe and reliable vehicles are available to meet operational requirements.
  • Conducts fleet evaluations to ensure maintenance standards are met.
  • Maintain fleet records, renew registrations, IFTA, IRP, HHU permits, etc
  • Management of accident/incidents and work with insurance carriers to resolve such items
  • Oversees personnel needs of each department including selecting, coaching, disciplining and training employees and evaluating employee performance. Documents and provides input into termination, compensation, and promotion decisions.
  • Oversees customer service to assist with routing questions, product placement, driver questions.

  • Assist sales reps with contractor relationships.
  • Coordinate with customer service to address overdue routing concerns to customers

    Weekly ActivitiesWork with Assistant to create KPI documents and notify CEO of recommended changes needing to be made

  • Work with Assistant to create, review/reconcile invoices, fuel spending, tolls, mileage, hours, etc..
  • Review inventory sheets for each location, order inventory for drivers or trucks when necessary
  • Discuss inventory levels with management for placing orders with manufacturers

    GeneralWork with Maintenance Manager to create a routine maintenance schedule for fleetWork with Maintenance Manager to resolve vehicle issues when they arise Track, and perform tasks necessary to ensure current status of all reg, ins, permits, etc. Work with Maintenance Manager to grow a network of maintenance facilities throughout current (and upcoming) territories to reduce downtime and maintenance expense*

  • Work with lead driver supervisor to ensure efficient and prompt routing of fleet to ensure goals are met to exceed customers
  • Be able to train drivers if ever needed or in new locations
  • Travel to each location to inspect fleet, work with drivers, and ensure safety.
  • Interview and onboard new drivers as necessary
  • Create, Update, Train, and Enforce safety plan and corporate safety structure for drivers and warehouse
  • On board and oversee training for all new drivers or warehouse employees
  • Quarterly reporting for IFTA, hauler permits, IRP, HUT etc

    III. Supervisory ResponsibilitiesThis role will oversee drivers, repairs/maintenance, warehouse and customer service. The right person will be available to assist their team via telephone when needed if not able to do so in person. The ideal person will have:

  • Great people skills!
  • Heavy truck mechanical experience
  • Mechanical aptitude - hands on knowledge of repairs, maintenance and trucks
  • Salesforce experience
  • Microsoft experience
  • Problem solving and service-oriented attitude
  • Experience in a team building culture
  • Ability to operate company provided technology
  • Current, valid driver's license
  • Ability to travel
  • No Smoking Policy / Drug Testing

    Check out our video: [website]

    Advancement is Unlimited we are expanding throughout the USA

    Job Type: Full-time

    Pay: $95,000.00 - $150,000.00 per year
    COVID-19 considerations:
    We adhere to all CDC guidelines and recommended best practices.

    Job Type: Full-time

    Pay: $75,000.00 - $150,000.00 per year

    Benefits:
  • 401(k)
  • Dental insurance
  • Employee discount
  • Health insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • Monday to Friday
  • Weekend availability
    Supplemental Pay:
  • Bonus pay

    Ability to commute/relocate:
  • Pompano Beach, FL 33069: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • trucking or waste operations managemente: 5 years (Preferred)
  • heavy truck maintenance: 3 years (Preferred)
  • customer/end user: 3 years (Preferred)
  • routing: 3 years (Preferred)
  • Microsoft Excel: 3 years (Preferred)
  • Communication skills: 5 years Location: One location

    • Example 6

    Amerit Fleet Solutions,one of the leading fleet maintenance companies in the US*, is looking to hire a skilledFleet Manager
  • in Riverside, CA! The Fleet Manager is responsible for leading a team of Technicians and Mechanics in an aggressive quality preventative maintenance repair program, including the maintenance of large, medium, and light duty vehicles, and other equipment to ensure a safe and efficient fleet.

    Compensation: Competitive Hourly Pay - Paid weekly, every Friday!

    What's in it for you? Full-Benefits within 30 days! Benefits include medical, dental, vision, prescription drug coverage, paid vacation, holidays, and sick time, 401K, flexible spending accounts, life insurance, disability insurance, tuition reimbursement, ASE certification program, growth opportunities, and more!

    What the Fleet Manager role looks like:
  • Lead, educate and develop employees

  • Monitor employee's performance and be accessible to all areas of the shop

  • Oversee multiple shop operations

  • Plan daily manpower to meet workload

  • Provide support to the operations team regarding all equipment related issues

  • Monitor and analyze all opportunities to cut costs and improve efficiencies

  • Perform administrative functions, including payroll approval, scanner downloads, repair order maintenance and compliance documentation

  • Address all corrective action regarding direct reports

  • Provide clean, safe working conditions of the facility and equipment

  • Communicate with client to ensure operation's and company's needs are met

  • Identify and monitor equipment sent to outside sources for repairs

  • Conduct pre-shift meetings

  • Comply with all applicable laws/regulations, as well as company policies/procedures

  • Interview and hire for shop positions

    What our ideal candidate looks like:
  • Must possess at least 2 years' industry experience in fleet maintenance or operations capacity and 5-8 years of direct management experience.

  • Prior technician/mechanic experience

  • High school diploma or equivalent

  • Contract dependent: May require familiarity with heavy truck/trailer repair and maintenance

  • Contract dependent: May require experience with refrigerated cargo units

  • Must be able to travel as needed; overseeing multiple shop locations as assigned

  • Thorough knowledge of DOT rules and regulations, company policies and procedures

  • Proven leadership and interpersonal skills

  • Strong written and verbal communication skills (documentation, communication with peers, supervisors, etc.)

  • Strong computer skills- knowledge of Word, Excel, Fleet Management systems and exposure to large ERP/timekeeping system

    Are you ready to advance your career as a Fleet Manager with Amerit Fleet Solutions? Apply Today!

    #Mechanic #Hiring #AutoMechanic #NowHiring #AutomotiveCareer #MechanicJobs
  • #AutomotiveTechnician #FleetManager*

    Job Type: Full-time

    Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • 10 hour shift
  • 8 hour shift
  • Monday to Friday
  • Overtime
  • Weekend availability

    Experience:
  • Diesel engine repair: 1 year (Preferred)
  • Mechanical knowledge: 1 year Location: One location

    • Example 7

    About the Company

    Coastal Carriers is a family-owned transportation and warehouse company in Troy, Missouri, specializing in coast-to-coast industry solutions, private fleet replacement, dedicated logistics, and personalized cold storage services. We are a culture of teamwork filled with committed employees who are motivated to increase their skills and the quality of service provided. We are committed to being good stewards of the roads we share.

    About the Position

    The Dispatcher will oversee the general administrative function and activities of the fleet. This position requires the ability to manage a dedicated fleet of drivers while successfully supporting the nationwide logistics needs of customers. The Fleet Manager - Dispatcher serves as a central contact point for customers and drivers. Daily operating hours consist of Monday - Friday, 7:30 a.m. to 5:30 p.m., rotating weekends.

    This position offers a competitive salary based on experience.

    Duties/Responsibilities:

  • Collaborate with internal teams to coordinate transportation logistics and ensure timely delivery of goods.
  • schedule trips for freight deliveries, drivers and routes
  • coordinating the shipping process
  • responsible for multiple trucks, customers, drivers, and routes
  • address problems and requests by transmitting information or providing solutions
  • prioritize according to urgency and importance

    Required Skills/Abilities:

  • Excellent communication and interpersonal skills to effectively collaborate with internal teams and external stakeholders
  • Knowledge of trucking regulations and laws
  • Understanding of how shipping, trucking, logistics work
  • Analytical skills to problem-solve and coordinate difficult situations
  • Technology skills, particularly in transportation management software
  • Strong organizational and time management skills
  • Excellent communication skills to clearly relay information to all involved parties
  • Ability to stay calm in fast-paced situations
  • At least three years of transportation experience required.

    Education:

    High school diploma or equivalent required; Associate s degree in office administration or related field preferred

    If you are a motivated individual with a passion for fleet management and transportation logistics, we encourage you to apply. Join our team and contribute to the success of our company's transportation operations.

    Coastal Carriers is an Equal Opportunity Employer, committed to employee diversity.

    Job Type: Full-time

    Pay: From $56,000.00 per year

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Monday to Friday
  • On call
  • Rotating weekends



    Ability to commute/relocate:
  • Troy, MO 63379: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Transportation management: 3 years Location: In person

    • What does a Fleet Manager do?

    Fleet Managers typically work for corporations across industries as a member of the manufacturing or operations teams to ensure efficient transportation of company products from manufacturing plants to clients or retail locations. They stay up-to-date on transportation laws and regulations to ensure they have the correct permits to transport goods. Their job is to respond quickly to changes to reroute or reschedule Drivers to maximize transportation time. They may also be responsible for working closely with the human resources department to create job descriptions and hire qualified drivers to use company vehicles.

    Fleet Manager skills and qualifications

    A Fleet Manager uses a variety of soft skills, technical abilities and industry knowledge to oversee the transportation team of a company, including:

    • Great written and verbal communication skills
    • Excellent leadership skills, including goal-setting, motivation and training
    • Expert knowledge of best driving, delivery, vehicle maintenance and other industry practices
    • Basic math and data analysis skills
    • Familiarity with transportation scheduling and management software
    • Understanding of basic vehicle mechanics, including the ability to identify when major repairs are needed
    • Ability to set and monitor a budget
    • Good problem-solving, critical thinking and decision-making skills
    • Exceptional organization, time management and multitasking abilities
    • Keen attention to detail

    Fleet Manager salary expectations

    A Fleet Manager makes an average of $61,197 per year. Salary may depend on level of education, experience and geographical location.

    Fleet Manager education and training requirements

    Candidates should an associate degree or a bachelor’s degree in logistics, business administration, automotive technology or another relevant field. Previous coursework in business administration, supply chain management, logistics and accounting provide a good foundation of industry knowledge and best practices.

    Depending on the needs of the role, some candidates may be required to have a Commercial Driver’s License or other relevant vehicle or machine operator’s license. Other candidates pursue optional professional certifications that further develop their training and knowledge from organizations like the National Association of Fleet Administrators (NAFA) or the North American Transportation Management Institute (NATMI).

    Fleet Manager experience requirements

    As a managerial role, candidates should have previous relevant experience working in or with a fleet, preferably within the same industry. They should have many years of experience in the transportation industry with demonstrated leadership capabilities. Fleet Manager candidates likely have completed early experience in a logistics internship or have entry-level roles in fleet operations. Some candidates may come from a Fleet Driver background and work their way up into management.

    Job description samples for similar positions

    If the job description for the Fleet Manager does not suit your needs, view descriptions for related professions:

    Ready to Hire a Fleet Manager?Build a Fleet Manager Job Description

    Frequently asked questions about Fleet Managers

    What is the difference between a Fleet Manager and a Fleet Service Coordinator?

    The difference between a Fleet Manager and a Fleet Service Coordinator is seniority and scope of responsibilities. For example, Fleet Managers are responsible for overseeing all operations relating to transportation needs and personnel. In contrast, Fleet Service Coordinators work under the Fleet Manager to perform one or more tasks to assist in daily operations. They typically focus their efforts on scheduling vehicle repairs and maintenance check-ups to ensure their company has the maximum number of vehicles to transport goods.

    What are the daily duties of a Fleet Manager?

    On a typical day, a Fleet Manager starts by reviewing their Driver schedule. They contact each Driver to make sure they have the correct route details to start their journey. Fleet Managers also check their voicemail and email to respond to messages from Warehouse Managers, upper management and clients. Throughout the day, Fleet Managers communicate with Drivers to determine delivery times. They may also receive calls from Drivers who experience significant delays, roadway accidents or mechanical problems.

    During downtime in their office, Fleet Managers go over their budget statement and review job applications from Driver candidates.

    What qualities make a good Fleet Manager?

    A good Fleet Manager has natural leadership capabilities, allowing them to effectively oversee a team of transportation professionals. They react calmly under pressure, which enables them to make intelligent decisions in response to factors like limited staffing or shipping errors. Further, a good Fleet Manager has excellent interpersonal communication that allows them to adjust their communication to speak with Drivers, Warehouse Managers, Vehicle Vendors or members of upper management.

    A good Fleet Manager also values the safety of their transportation staff and other motorists on the roadway. This influences them to incorporate vehicle inspections and repairs into routine business operations.

    Who does a Fleet Manager report to?

    A Fleet Manager typically reports to the Director of Operations or Director of Transportation and Logistics to relay information from lower-level company employees and implement budgets based on current needs. In smaller corporations, a Fleet Manager may report directly to the Chief Executive Officer (CEO) to receive instructions about how to lead a team of Drivers.

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