How to write a HR Generalist job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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What does an HR Generalist do?

An HR generalist works in the human resources department in various aspects. From overseeing the onboarding process for new hires to training employees on company policy and procedures, they support the entire workforce within the company. Additionally, an HR generalist has a detailed understanding of laws and regulations involved in hiring and firing and uses this knowledge to ensure the business is well protected and ran efficiently.

HR Generalist job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of HR Generalist job titles

  • HR Generalist
  • Senior HR Generalist
  • Human Resources Claims Consultant
  • HR Generalist (Part-Time)
  • Human Resources Representative

HR Generalist job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a HR Generalist job summary

Our agency is in search of an experienced HR Generalist who will be responsible for applying business knowledge and human resources expertise. He or she will assist in providing a wide range of HR support and advice. The successful candidate will play a key role in the success of the organization by offering guidance on recruitment, terminations, performance management, employee relations and HR best practices while facilitating a positive relationship between personnel and senior management.

HR Generalist responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of HR Generalist responsibilities

  • Implement and administer employee policies
  • Provide high-quality advice and service to management on daily employee relations and performance management issues
  • Support the HR department in implementing programs to help improve the employee experience
  • Offer proactive recruiting assistance
  • Maintain ongoing relationships with employment agencies to ensure the selection of the most qualified candidates
  • Identify ways to improve policies and procedures
  • Prepare termination and severance letters
  • Train and provide support to HR team members

HR Generalist qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of HR Generalist skills

  • Bachelor’s Degree in Human Resources Management or related discipline
  • 5+ years’ experience in HR
  • Expertise in HR policies and procedures
  • Strong knowledge of hiring processes
  • Understanding of HR best practices and current regulations
  • Sound judgment and problem-solving skills
  • Customer-focused attitude, with high level of professionalism and discretion
  • Familiarity with MS Office suite
  • Excellent communication skills

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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