Inventory Specialist Job Description: Top Duties and Qualifications

An Inventory Specialist, or Inventory Control Specialist, oversees the ordering, storing, receiving and distributing processes of an organization’s products and supplies. Their main duties include controlling the flow of supplies and equipment, tracking and analyzing inventory maintenance and developing protocols for loss mitigation.



Build a Job Description

Inventory Specialist duties and responsibilities

Inventory Specialists maintain the inventory of the company they work for. Inventory Specialists have the additional following responsibilities:

  • Interview potential vendors and select ones that best meet the needs of the organization
  • Oversee inventory and order additional products and supplies when needed
  • Evaluate the selection and shipping process and work to improve efficiency
  • Keep up-to-date with industry trends and update inventory as needed
  • Negotiate vendor contracts in order to maximize profit

Inventory Specialist Job Description Examples


Example 1

_*Part-Time Merchandising & Inventory Specialist*_ *Shelf Engine *is on a mission to reduce food waste and you can help us! We're hiring people in the *Brooklyn* area to do merchandising, inventory, and audits at various grocery locations. *This is a part-time position. 15 hours per week. * ***$18.00/Hr + Mileage Reimbursement*** *As an Inventory Specialist at Shelf Engine you will: * * Become a Brand Ambassador for Shelf Engine, providing high caliber customer service * Conduct inventory checks to provide up-to-date data to our forecasting system * Collaborate with in-store Team Leaders, Department Managers, and Associates to ensure customer satisfaction * Ensure our shelves and displays are properly stocked and organized * Report on grocery locations’ performance utilizing Shelf Engine’s proprietary tools * Travel between locations within your market *What we are looking for in a candidate: * * Experience in the Grocery or Food Service industry is helpful but not required * Positive can-do attitude * Attention to detail * Reliable car and a valid Driver’s License * Smartphone (Android or Apple) * Ability to work in a walk-in cooler * Ability to lift up to 40 lbs * Authorized to work in the US * Ability to pass a criminal background check and a clean driving record *About Us: * At Shelf Engine, you will join an inclusive team of driven, passionate, and caring people hungry for change in an untapped industry. Our founders are well versed in the food industry and have successfully built product and engineering teams. We're not only solving complex technical problems at scale but tackling key initiatives with large environmental impacts. We're a tight-knit and passionate team that is determined to disrupt a massive industry and leave behind a positive legacy for generations to come. _*Shelf Engine is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*_ Job Type: Part-time Pay: $18.00 per hour Benefits: * 401(k) * Paid time off * Paid training Schedule: * Day shift * Monday to Friday * Weekend availability Ability to commute/relocate: * Brooklyn, NY: Reliably commute or planning to relocate before starting work (Preferred) Application Question(s): * Some positions require employees to be over the age of 18. Are you 18 years old or over? Education: * High school or equivalent (Preferred) Experience: * Inventory/Merchandising: 1 year (Preferred) * Driver's License (Required) Work Location: Multiple Locations

Example 2

*Major Responsibilities* The major for this position include: * Assume ownership of store inventory counts. * Ensure inventory accuracy within the store system. * Visually recognize inventory opportunities and react accordingly. * Ensure adequate inventory levels to minimize outages. * Actively train store staff on inventory management best practices and enforce. * Monitor and effectively work inventory management reports. * Implement and maintain proper item location codes. * Oversee introduction of new items into store assortment. * Load new merchandise into inventory system. * Monitor shrinkage and recommend ways to reduce theft and breakage in the store. * Identify obsolete inventory and determine how to best remove it. *Key Characteristics* * Strong work ethic. * Strong communication skills. * Self motivated with a desire to succeed. * Strong analytical skills with ability to identify and investigate inaccurate inventory counts. * Detail oriented, organized person who is adamant about accuracy. * Strong computer and technology skills. * Confidence to uphold best practices within the store. * Focus on needs of others, which include cooperation with team members, helpfulness, responsiveness and service orientation. * Ability to train other members of the staff to keep inventory accurate. * Understanding of the flow of merchandise into the store, onto the floor and out the door with the customer. * Dependability, which includes reliability and conscientiousness. *Minimum Requirements* The minimum requirements for this position include the following: * Education/Training: High School degree, some college preferred. * Willingness to learn. * Experience: General understanding of inventory principles and experience with retail programs. * Understand the flow of merchandise. * Experience in a retail environment either in inventory, sales, or back office. * Skills/Knowledge: Excellent quantitative and computer skills. Analytical and pricing knowledge with the ability to conduct comparison analysis and make sound decisions. * Knowledge of retail computer systems, RFID scanners, MS Word and Excel a plus. * Excellent communication skills, exceptional organizational ability, high attention to detail, and ability to multi-task * Ability and willingness to work flexible hours including evenings, weekends and holidays to meet the needs of the business * *Physical Requirements* The minimum physical requirements for this position include: * Able to operate a personal computer. * Ability to stand for an extended period of time / ability to sit for an extended period of time. * Ability to climb a ladder. * Move and handle boxes of merchandise and fixtures throughout the store, which entails lifting and perform all functions as set forth. _Job may change based on the needs of the business. _ Job Type: Full-time Pay: From $12.00 per hour Benefits: * 401(k) matching * Dental insurance * Employee discount * Health insurance * Life insurance * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Application Question(s): * Do you have strong analytical, organizational and computer skills? Experience: * retail inventory control: 1 year (Preferred) * customer service: 1 year (Preferred) Work Location: One location

Example 3

The Inventory Specialist will be responsible for the inventory of all vehicles at the facility within company timelines. Through the use of company provided tools, the Inventory Specialist will document vehicle condition within company standards which includes a complete inventory and supporting photographs of each vehicle. In addition, by using a system of priorities, the Inventory Specialist will be responsible for directing the flow of traffic in the receiving area to ensure timely processing of vehicle inventory. Finally, through a thorough understanding of Copart policy, the Inventory Specialist will be responsible for facilitating the Copart experience by offering solutions to meet customer's needs. * Monitor, maintain and organize the receiving area * Operate camera and utilize a handheld inventory device to process incoming vehicles * Determine operational capability of motor vehicles * Complete vehicle inspection inventories (TLEs) on required vehicles * Maintain inventory of all materials used * Compliance to company policies and procedures * Compliance to safety requirements * Monitor, maintain and organize the receiving area * Operate camera and utilize a handheld inventory device to process incoming vehicles * Determine operational capability of motor vehicles * Complete vehicle inspection inventories (TLEs) on required vehicles * Maintain inventory of all materials used * Compliance to company policies and procedures * Compliance to safety requirements *Skills and Experience * * Must be 18 years or older * Ability to work outdoors in all seasons * General automotive knowledge/mechanical aptitude preferred * Basic computer proficiency, with the ability to operate handheld devices preferred * Strong attention to detail * Ability to work in a team environment * Driver's license preferred * Bilingual skill a plus Job Type: Full-time Pay: From $16.00 per hour Benefits: * 401(k) matching * Dental insurance * Health insurance * Health savings account * Paid time off * Referral program * Retirement plan * Vision insurance Schedule: * Monday to Friday Ability to * Greenwood, NE 68366: Reliably commute or planning to relocate before starting work (Preferred) Work Location: One location

Example 4

Your Opportunity: Headquartered in Smithfield, Va., since 1936, Smithfield Foods, Inc. is an American food company with agricultural roots and a global reach. Our 40,000 U.S. employees are dedicated to producing &;Good food. Responsibly.®&; and have made us one of the world's leading vertically integrated protein companies. We have pioneered sustainability standards for more than two decades, including many industry firsts, such as our ambitious commitment to cut our carbon impact by 25 percent by 2025. We believe in the power of protein to end food insecurity and have donated hundreds of millions of food servings to our neighbors in need. Smithfield boasts a portfolio of high-quality iconic brands, such as Smithfield®, Eckrich®, and Nathan's Famous®, among many others. For more information, visit [website], and connect with us on Facebook, Twitter, LinkedIn, and Instagram. Inventory Specialist assists with all aspects of warehouse functions. Ensures work is completed in a safe manner and within the quality parameters established. Core Responsibilities: * Assist with receipt of materials, including unloading trucks, product check-in with proper markings: Product Code, Count and Date Received, Lot Tags where applicable * Responsible for accurate documentation of material movement on BOLs, trailer load documents, packing lists, transfer lists: identification, count, signature and date. * Enter and process new receipts * Daily inventory counts * Entry of Transfer Lists on completion of transfers * Enter Inventory adjustments * Timely notification of package receipts for other departments and/or delivery to appropriate office location * Entry of Transfer Lists on completion of transfers * Enter Inventory adjustments * Housekeeping during and at end of shift * Assisting with inventory receipts and accuracy * Data Entry of Receipts and Transfers * Inventory verification * Working in non-climate-controlled warehouse conditions * Good housekeeping of warehouse and inventory locations * Walking and standing on concrete floors for long periods of time * Additional essential functions may be applicable to specific jobs The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all duties, and skills required of personnel so classified. May perform other duties as assigned. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. * Knowledge and experience in Meat Industry is preferred, but not required * High school diploma or general education degree (GED) * Understand and follow both written and verbal instructions * Perform basic math skills including addition, subtraction, multiplication, and division in all measures, whole numbers, common fractions and decimals * Attention to detail and good communication skills, both verbal and written * Computer skills including experience with Microsoft Office * Competent and trustworthy to comply with federal inspection programs and company safety and health policies * Maintain regular and predictable attendance. * Be available to work scheduled hours, which may include mandatory overtime, depending upon production demands * Ability to wear proper PPE for work environment * Ability to work well with others in fast paced, dynamic environment. * Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment. Job Type: Full-time Pay: From $15.00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Referral program * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 12 hour shift * Monday to Friday * Night shift * Weekend availability Work Location: One location

What does an Inventory Specialist do?

Inventory Specialists usually work for department or retail stores, developing procedures to effectively manage and maintain a company’s inventory. They’ll make sure a company’s shipment is accurate by conducting inventory counting processes. Inventory Specialists also oversee and manage the inventory storage space in the warehouse to ensure there’s enough room to store new product shipments. 

When inventories start to run low, the Inventory Specialist will place restock orders and make sure they never run out of essential inventory items. They also use management software systems and technologies to manage and update their inventory records accordingly.


Inventory Specialist skills and qualifications

Inventory Specialists will typically have certain prerequisite skills or qualifications, which include:

  • Good organizational skills are necessary for Inventory Specialists to take charge of organizing inventory and improving the efficiency of the selection and shipping process.
  • The ability to manage multiple projects at one time in an efficient and timely manner is important in this position.
  • Good written and verbal communication skills are crucial for negotiating contracts, interviewing new vendors, educating warehouse employees and developing new inventory processes. 
  • Inventory Specialists need problem-solving skills to come up with ways to improve overall efficiency and overcome inventory problems.


Inventory Specialist salary expectations

An Inventory Specialist makes an average of $14.66 per hour. Pay rate may depend on level of experience, education and the geographical location. 


Inventory Specialist education and training requirements

A minimum of a high school diploma is often required to work as an Inventory Specialist. Some candidates will also have an associate or bachelor’s degree in logistics or inventory management. Students can begin training in their educational program or with an entry-level position working in inventory. Some students will also receive additional training while working toward a certification.


Inventory Specialist experience requirements

Inventory Specialists will often have previous experience in a warehouse or inventory role. Candidates may come from a background as an Inventory Stocker or Selector. Some Inventory Specialists may also begin their career as an Inventory Clerk or Inventory Associate. Then, they will work their way up toward an Inventory Specialist role. It is also possible for Inventory Specialists to move between industries.


Job description samples for similar positions

If you are looking to hire for a similar role, but not an Inventory Specialist, then you might find one of these related job description samples to be useful:


Frequently asked questions about Inventory Specialists


Do Inventory Specialists have different responsibilities in different industries?

Yes, most Inventory Specialists hold similar responsibilities of taking stock and inventory of items. Those that work in larger department stores and retail settings often spend a majority of their time in the warehouse overseeing the employees stocking the products. They also make sure the right products move from the warehouse to the sales floor. 

Some Inventory Specialists may work in a corporate office setting, taking inventory of items that the organization’s employees need for regular use. They work with different departments to learn what items are needed and communicate with vendors to negotiate the best prices to purchase these supplies for the company. 


Who reports to Inventory Specialists?

The employees who report to Inventory Specialists are typically Warehouse Workers. Inventory Specialists monitor the Warehouse Workers’ performance and efficiency levels and provide valuable feedback to ensure they’re operating effectively. 

Inventory Specialists are also in charge of building the Warehouse Workers’ schedules and delegate tasks according to the skills and interests of their employees. If the Warehouse Workers come across any challenging workplace situations, the Inventory Specialist works to resolve them and find a logical solution.


What makes a good Inventory Specialist?

A good Inventory Specialist is proficient at mathematics and is great at using numbers to measure inventory levels. They should understand how to compare various shipment costs to account for the company’s budget. Since they’re regularly building inventory strategies and processes, Inventory Specialists should have great organizational skills to effectively sort through inventory tasks and stay updated on inventory levels. 

Inventory Specialists are also regularly on their feet moving throughout the warehouse and providing assistance to Stockers and other Warehouse Workers as they move products from one area to the other. They should have physical stamina to accomplish this. 


Who does an Inventory Specialist report to?

The person the Inventory Specialist reports to typically depends on the size of the company they work in. Those who work in larger warehouses may serve on a team of other Inventory Specialists who all report to an Inventory Manager or Senior Inventory Specialist. 

Other Inventory Specialists who work for smaller companies may report directly to the Store Manager or owner of the store. They provide regular store updates and inventory requirements for the Inventory Specialist to use accordingly.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

No search results found

    *Indeed provides this information as a courtesy to users of this site. Please note that we are not your career or legal advisor, and none of the information provided herein guarantees a job offer.