Materials Manager Job Description: Top Duties and Qualifications

A Materials Manager, or Purchasing Manager, oversees a company’s needs for inventory and supplies by managing vendor relationships, assessing supply needs and coordinating delivery schedules. Their duties include training operations staff, signing purchase orders and tracking the flow of inventory through the company’s supply chain.

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Materials Manager Duties and Responsibilities 

A Materials Manager hires and trains new staff while planning and coordinating the work of purchasing agents and buyers. The specific responsibilities of a Materials Manager can vary from employer to employer but job descriptions for a Materials Manager may contain the following duties and responsibilities:

  • Evaluating suppliers on the basis of delivery speed for their products and services, price and quality
  • Interviewing vendors and visiting supplier distribution centers and plants to examine and learn about prices, products and services. 
  • Attending conferences, trade shows and meetings to network with suppliers and learn about new industry trends
  • Analyzing financial reports, price proposals and other information used to determine reasonable pricing 
  • Negotiating contracts for the organization and working out agreements with suppliers for product delivery
  • Meeting with vendors and staff to discuss unacceptable and defective products and establish corrective action
  • Evaluating and monitoring contracts to ensure suppliers and vendors are complying with terms and conditions
  • Maintaining and reviewing records of inventories, product performance, deliveries, costs and items purchased
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Materials Manager Job Description Examples


Example 1

Agrana Fruit is a global leader in delivering healthy and delicious food solutions in partnership with our valued customers. Our team of experts are passionate about the wonderful world of food, the communities we serve and meeting the needs of consumers around the world. Fort Worth, Texas Manufacturing Facility 2400 Northeast Pkwy, Fort Worth, TX [phone number] *Agrana Fruit offers competitive pay and provides an excellent benefits package.* Our package includes: · Reliable employment with a critical infrastructure company · Annual bonus based on goals and targets · Paid vacation · Paid holidays · Low cost Medical insurance · Low cost Dental and Vision programs · Company matched 401k program *Warehouse / Materials Manager Primary Accountabilities: * · Set and maintain Safety, Quality, and audit standards * Attend Safety meetings, conduct Safety investigations and lead teams to generate Safety improvement ideas * Direct supervision of plant warehouse personnel - training, auditing procedures and standards, evaluations, performance discussions, and career development · Raw Material Ordering, Receiving and Warehousing · Unitizing ingredients and material movements for production * Work closely with NPD and Sales to properly forecast new product timelines and trials · Production Scheduling · Physical Inventory, Cycle Counting Program, and Inventory Management · Finished Goods Warehousing and Shipping · Customer Service and Sales Order execution *Warehouse / Materials Manager Basic Qualifications: * · Bachelor's degree from four-year college or university · Minimum of 5 years experience in warehousing, planning / scheduling, inventory control and shipping * Strong Interpersonal and Leadership skills · SAP experience preferred * Strong Computer skills; proficient at Microsoft Excel * HACCP and Food Manufacturing GMPs * Lean manufacturing and 5S experience · Excellent problem-solving skills - Root Cause Analysis and Corrective / Preventive Action * This position may require weekend and/or holiday work. *Agrana Fruit is committed to providing a SAFE environment for our employees, their families, and the communities in which we operate. All our sites remain open, and we have taken additional precautions to protect our workforce. This includes increased cleaning and disinfection, screening and restricted access for visitors, and the availability of personal protective equipment.* Agrana Fruit is hiring for the following types of roles: Manufacturing, Production, Operations, Supply Chain Manager, Warehouse Manager, Materials Manager, Distribution Manager Job Type: Full-time Pay: $60,000.00 - $80,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday * Night shift * On call * Overtime Supplemental Pay: * Bonus pay Work Location: One location

Example 2

Description: Usemco is seeking a highly motivated individual to fill the position of Materials Manager. The Materials Manager directs and coordinates the procurement of raw materials, purchased components, supplies and services related to the production process to ensure that the highest quality procured items are delivered in sufficient quantity at the least possible cost in a timely fashion to support the production of company products. This position has a starting yearly salary of $71,885. *Duties and : * * Approve purchases and disbursements performed by subordinates. Determine and recommend volume purchases of raw materials or purchased products in light of marketplace economics and production process requirements. Approve purchased item prices, terms of sales, traffic routes in light of standard operating procedures. * Direct or personally conduct vendor negotiations concerning rejected commodities, components, or supplies and disposition and adjustment of purchased items not fulfilling specifications. * Investigate potential suppliers and interview vendor company representatives. Analyze competitive bids and select vendors for placement on the approved supplier list. * Control and manage inventory of raw materials, purchased components and items, and supplies relating to the manufacturing process, manufactured parts and parts sales. * Establish and maintain inventory levels and related order points in consideration of procurement lead time, the most economical quantities to minimize investment and storage costs, manufacturing requirements, and customer service requirements. * Supervise the auditing of inventory levels, cycle counting procedure, the preparation of related reports, and the maintenance of inventory transaction records. * Forecast inventory requirements to facilitate procurement procedures, raw material and component delivery, and storage space utilization. * Supervise issuing of components to production orders. Includes closing all production orders on completion to keep costing current. * Supervise the sale of scrap raw and surplus raw materials. * Attend training classes andor seminars to improve purchasing and inventory management related skills. * Perform other miscellaneous duties as assigned. . Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. *Supervisory : *Oversees a buyer, stockroom supervisor and personnel, material clerks, cycle counter and forklift operators. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. *Education and/or Experience: *Requires education generally equivalent to an bachelor's degree in business administration or inventory and production control or some other relevant major from a 4 year college or university and 5 to 7 years purchasing and inventory and production control experience in a manufacturing environment. *Language Skills: *Ability to read, analyze, and interpret technical resources relating to procurement and inventory management and governmental regulations. Ability to write reports, business correspondence, and operating procedures. Ability to effectively present information and respond to questions from vendors, company management and other employees concerning procurement and inventory management procedures. *Mathematical Skills: *Ability to perform calculations related to procurement and inventory management procedures. *Reasoning Abilities: *Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written and oral form. *Other Skills and Abilities: *Requires the ability to operate a variety of office equipment such as a personal computer, calculator, telephone, facsimile machine, and photocopier. *Comments: *The job requires a high level of ability to negotiate with vendors to the best advantage of the company relating to raw material and purchased component price, terms of sales, and delivery matters. Occasional travel on company business. *Benefits: * Our benefits package makes a career with Usemco Inc. an appealing opportunity. We are proud to offer our employees: * Medical, Dental, Vision Insurance * Health Reimbursement Account (HRA) * Flex Spending Account (FSA) * Short & Long Term Disability Insurance * Life & AD&D Insurance * Supplemental Insurance * Employee Assistance Program (EAP) * 401(k) with Employer Match * Paid Time Off (PTO) * Paid Holidays Come join the dedicated team at Usemco Inc. Teamwork can lead to amazing results. Job Type: Full-time

What Does a Materials Manager Do? 

Materials Managers generally work in warehouse environments so they can have a hands-on approach to maintaining inventory levels and supervising supply deliveries. They are the main point of contact for vendors, making them responsible for negotiating the terms of supply contracts, researching new material sources and recording delivery schedules. Materials Managers explain the distribution process to their team and adjust business operations to improve reliability and quality. Materials Managers are instrumental in setting appropriate price points for product sales and making adjustments to account for changes in the cost of attaining, storing and transporting materials.

Materials Manager Skills and Qualifications

A job description for a Materials Manager may contain the following skills and qualification requirements: 

  • Analytical skills for evaluating and choosing suppliers offering the best combination of service, delivery, quality and price 
  • Decision-making skills for making timely and informed decisions on selecting products they believe will sell. 
  • Math skills for comparing prices from various suppliers and ensuring the organization is receiving the best deal
  • Interpersonal skills, self-confidence and negotiating skills for establishing contracts with suppliers and vendors.

Materials Manager Salary Expectations   

The average salary for a Materials Manager is $81,243 per year. This information is based on 933 anonymously submitted salaries to Indeed from employees and users along with past and present Materials Manager job postings on Indeed within the last 36 months. 

Materials Manager Education and Training Requirements 

Educational requirements for a Materials Manager position often vary depending on the size of an organization. While a high school diploma may suffice for some businesses, most require a bachelor’s degree in supply management, business or finance. 

There are various certifications available for Material Managers from organizations such as The American Purchasing Society, The American Production and Inventory Control Society, The Next Level Purchasing Association, The Universal Public Procurement Certification Council, The National Institute of Government Purchasing and The National Association of State Procurement Officials. 

These certifications generally include written and oral exams along with work experience and educational requirements.

Materials Manager Experience Requirements 

A Materials Manager position usually requires a minimum of five years of experience as either a Purchasing or Buyer Agent. At upper levels, management duties associated with this position may overlap with other functions including marketing, logistics, planning and production. 

Purchasing Agents and Buyers often become Assistant Materials Managers prior to advancing to roles such as Director of Materials Management, Supply Manager, Purchasing Manager and Materials Manager. 

Purchasing Agents, Buyers and Materials Managers with extensive experience in the industry may also advance to a Chief Procurement Officer (CPO) position within an organization. 

Job Description Samples for Similar Positions

If this job description for a Materials Manager isn’t quite what you’re looking for, consider these similar positions: 

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Frequently asked questions about Materials Managers


What is the difference between a Materials Manager and an Inventory Clerk?

Materials Managers and Inventory Clerk both work with a company’s products and supplies, but Materials Managers coordinate high-level logistics while Inventory Clerks handle the small details and day-to-day upkeep of inventory organization. Inventory Clerks may also work with a specific type of material, like only working with finished products, while Materials Managers handle the purchase of all raw goods, packaging and even equipment necessary for production. Materials Managers delegate tasks to Inventory Clerks, like re-counting deliveries or recording shipments and tracking deliveries. Inventory Clerks always work on the floor while Material Managers also travel to make deals and inspect materials.


What are the qualities of a good Materials Manager

Successful Materials Managers are highly practical and organized people who have a thorough understanding of how scheduling and logistics can impact a business. They are passionate about efficiency and finding better ways to achieve a result. Good Materials Managers are excellent teachers and mentors who are able to delegate tasks to their team and explain clear expectations about the quality and speed of their work. They are polite and professional enough to maintain long-term business relationships, managing the expectations of vendors while still getting the best deal on supply prices, material quality and delivery times.


What are the daily duties of a Materials Manager

Materials Managers spend a significant amount of time communicating with current vendors and potential future suppliers. They perform research to determine their prices, material quality and the reliability of their shipment process. They review pricing histories and financial reports to assess the financial risk factors of working with various vendors and decide which suppliers can meet the company’s short and long-term needs. Materials Managers also field issues related to product quality and delivery, process returns and create quality assurance standards. They meet with warehouse staff about delivery goals and track supply needs compared to available materials.


What should you look for on a Materials Manager's resume?

To find strong candidates for a Materials Manager role, look for resumes that emphasize interpersonal skills and the ability to negotiate with other business leaders. Previous experience acting as the decision-maker for a department shows which candidates have experience using their judgement to further a company’s mission. Prioritize applications that reference experience sourcing suppliers within your industry to leverage their existing professional contacts and knowledge.

Job Description Examples

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