Office Clerk Job Description [Updated for 2025]

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An 444071984office assistant5.86receptionist3.85office clerk3.22administrative2.0clerical1.893755853839788.3518.0231.30HOURLY813442922025-10-012025-10-312025-09-012025-09-302025-11-05Office Clerk, or Office Administrator, is responsible for performing the general recordkeeping and communication activities required to keep an office functioning. Their duties include filing and organizing records, distributing memos throughout an office and fielding inquiries from customers and clients.

Office Clerk duties and responsibilities

An 444071984office assistant5.86receptionist3.85office clerk3.22administrative2.0clerical1.893755853839788.3518.0231.30HOURLY813442922025-10-012025-10-312025-09-012025-09-302025-11-05Office Clerk completes many customer service and administrative organization tasks to promote efficient operations in the office they serve. Their duties and responsibilities may depend on the workplace and industry in which they work but often include:

Answering the phone at a reception desk or in a specific department and transferring calls as needed
Sorting and delivering incoming mail and collecting and sending outgoing mail
Create documents, maintaining databases and sending memos and emails
Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals
Running errands and making deliveries around the office or to external parties
Collecting, filing and organizing office documents, such as reports and confidential records
Managing digital document filing, including encrypted documents and email correspondence
Monitoring office inventory and ordering supplies
Transcribing or taking notes during meetings and writing minutes, memos and/or agendas
Preparing or processing invoices or estimates
Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks
Packaging and shipping company materials

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Office Clerk Job Description Examples

Example 1

Prime IV Hydration & Wellness in Bethesda, MD is seeking a full time Spa Associate.

You will be the first interaction with the customer and serve as an integral employee in ensuring customers receive an Exceptional experience in our spa! The primary Qualifications and Requirements of this role include, but are not limited to:

Provide excellent customer service to members/guests
Welcome and greet members/guests upon arrival
Answer phones, book appointments, sell memberships, gift cards and upgrades
Promote health/wellness benefits of IV hydration therapy
Maintain a professional and clean work environment & appearance
Positive, energetic attitude
Team player
Perform various other duties as assigned

What s in it for you?

W2 salary and commissions
Health benefits and 401K
PTO
Professional and safe work environment
Employee discounts

Job Requirements:

Professional appearance
Good verbal communication skills
Very social and naturally enjoys to small talk with people
Ability to handle stressful situations professionally and multitask with ease, all while focusing on the customer

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

Health insurance

Schedule:

Day shift

Supplemental pay types:

Commission pay

Ability to commute/relocate:

Bethesda, MD 20814: Reliably commute or planning to relocate before starting work (Required)

Experience:

Membership/product sales: 2 years (Preferred)
Customer service: 3 years Location: In person

Example 2

Who We Are

Eurovia USA is a full-service construction company, capable of handling projects of every size and scope. Our list of services includes roadway construction, railway and bridge construction, asphalt manufacturing and paving, sitework and development, and more. Every year, we plan and build hundreds of public and privately funded projects safely, successfully, and with an innovative approach to give our clients the greatest possible value for their investment. Eurovia USA is part of Eurovia and has multiple subsidiaries including Hubbard, Blythe Construction and Eurovia Atlantic Coast. Northeast Paving is a subsidiary of Eurovia Atlantic Coast, LLC.

General Description- *Northeast Paving is seeking an Administrative [website] Administrative Assistant will provide support to the office of the Division Manager, along with support to a team of managers and office staff, and to other departments, as needed.

Key Duties

Administrative:
Run Aggregate Scales
Process Accounts Receivable
Organize files
Manage incoming calls
Process Accounts Payable
Reconcile receipts and packaging slips with invoices
Ordering of office supplies, etc
Administrative support, as requested by various departments
Assist in scheduling operational meetings
Operations Training/Tracking
Kheops Personnel System
Manage travel arrangements
Conference, Hotel
Manage office events

Qualification Requirements

General -To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Experience and Skills -This position is not entry level. A minimum of three (3) or more years of previous experience in an administrative support role is preferred.
A high school diploma or general education degree (GED) is required.
Must be able to understand work directions and communicate effectively
Must have a valid driver s license
Must be well organized and detail oriented
Must be able to work with constant interruption
Must be proficient with MS Office to include; Word, Excel and PowerPoint
Must have strong customer service skills
Must be able to maintain confidentiality
Physical Demands - The following physical demands are representative of those that must be met by an Administrative Assistant to successfully perform the essential functions of this job:
Periodic physical effort, including standing, is required during a regular work shift of at least eight hours per day.
Employee must be able to periodically stand or sit for extended periods of time, and to stoop, bend, reach, lift, climb stairs, and crouch as required to perform Key Duties.
Must be able to type and enter data into the computer system timely.
Ability to lift, at least 25 pounds, and to carry up to 15 pounds personally.
Work Environment - The work environment characteristics described below are representative of those that an Administrative Assistant will encounter while performing the essential functions of this job.
Work is performed predominately indoors, although periodic visits to construction sites, asphalt manufacturing facilities, or other errands may be required.
Noise level in the office work environment is typically quiet.

Company Benefits

Top tier medical, dental, and vision coverage with HSA option
Healthcare FSA and Dependent Care FSA
Company-paid Life Insurance
Company-paid Accidental Death and Dismemberment (AD&D) Insurance Plan
Paid Vacation & Sick Leave
Paid Holidays
Paid Parental Leave
401k Retirement Plan with employer match up to 6%
Annual Company Stock Purchasing Offering w/company match
Fitness Plan Incentive
Wellness Programs, Wellness coaching and Employee Assistance Program

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Schedule:

Day shift
Monday to Location: One location

Example 3

Employer Paid Benefits: $0 for Employee only coverage

Medical / Dental / Vision / STD / LTD / Life / AD&D / EAP

Title: Front Office Clerk

Program: HealthPoint Madisonville clinic

Beginning Salary: Based on Experience

Travel Required: Up to 15%

Requisition: 1618

Duties: Provides customer service to all patients including, but not limited to, greeting patients, scheduling and confirming patient appointments using a multi-line phone, performing data entry into the eCW electronic health record software system for patient information and creating patient files. Facilitates patient check-in and check-out, explains payment options, including sliding scale fees, Medicare, Medicaid, and other forms of payment assistance, collects and posts patient payments, completes patient intakes, income screenings, and conducts insurance verifications and authorizations. Front Desk staff members interact with and support providers and clinical staff. Must be able to multi-task and have great customer service skills. Other duties as assigned

Education:

Required:

High School Diploma or GED

Preferred:

Bilingual (Spanish/English).

Work Experience:

Required: 1-3 months of related experience

Preferred: 3 to 6 months of related experience, including but not limited to prior medical office and/or healthcare setting experience and prior customer support experience. Proficiency with MS Office Suite (Word, Excel, and Outlook).

Computer/Software/Data Access:

Basic computer and typing skills required, keyboarding, experience in programs such as MS Word and Excel.

Licenses, Certificates or Registration:

Required: Valid driver license and good driving record.

Covid-19 Vaccine Required

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

Dental insurance
Disability insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

Day shift
Holidays
Monday to Friday

COVID-19 considerations:
Wear medical grade mask in patient facing areas; and use appropriate PPE as indicated in accordance with CDC Standard Precautions and Transmission-Based Precautions.

Application Question(s):

Have you ever been charged or convicted of a crime (i.e., misdemeanors, felonies, deferred adjudication, etc.)? If so, please specify date/dates, the nature of the crime and circumstances. A criminal record may not bar a candidate from employment.
COVID-19 vaccine is mandatory at HealthPoint. Have you been COVID-19 vaccinated or do you qualify for an Exemption per Centers for Medical & Medicaid Services (CMS) guidelines?
Have you been previously employed by BVCAA, Inc. dba HealthPoint? If yes, please specify when:

Experience:

Customer service: 1 year (Preferred)
Medical terminology: 1 year (Preferred)

Language:

Spanish Location: One location

Example 4

General Office Clerk
West Greenwich, RI

Company Overview:
As one of the New England's leading spirits, wine, beer, and non-alcoholic beverage distributors, Horizon Beverage Group connects a network of makers, retailers and consumers throughout Massachusetts, Rhode Island, New Hampshire, Maine, and Vermont. Since 1933 we've fostered an environment of ingenuity, innovation, and expertise to help brands and retail & restaurant entrepreneurs alike reach their goals. Now in our fourth generation of family ownership, we employ a team of over 700 beverage enthusiasts working toward a united mission with our partners to deliver the perfect drink.

Position Summary: *
This employee performs a full range of office support assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures.

Essential Functions:

Perform day-to-day administrative tasks such as maintaining information files and database systems and process paperwork.
Receive and respond to inquiries by providing instructions or other general information or referring such inquiries to the appropriate persons.
Enter data accurately into spreadsheets and or company software.
Scan paperwork for various folders.
Perform typing duties incidental to the work.
Retrieve records associated with requests or inquiries, and route to proper persons.
Enter, retrieve, update, verify, and delete information from manual and electronic files.
Retrieve and compile data and prepare reports.
Interpret and apply instructions and guidelines to resolve work problems.
Maintain records, determine needs, obtain authorization, and complete forms to replenish equipment, materials, and supplies.
Provide invoice copies to customers, sales people and managers on request as needed.
Operate standard office equipment, such as photocopiers and scanners, facsimile machines, postage machine, voice mail systems, and desktop computers.
Answer telephones, direct calls, and take messages.
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information
Assist in reconciliation of customer accounts receivable
Assist in matching of invoices in accounts payable
Perform related work as assigned

Minimum Education Requirement:
High School Graduate/GED

Experience required:
1+ year general office experience
Strong Computer skills including working with Adobe and saving to files
Strong experience and skills with Excel spreadsheets

Skills and Capabilities Required:

Knowledge of general office practices.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
Knowledge of correct English usage and grammar.
Ability to compare data from a variety of sources for accuracy, completeness, grammar and format.
Ability to perform mathematical calculations.
Ability to follow, apply, interpret, and explain instructions and/or guidelines.
Ability to determine work priorities.
Ability to meet schedules and deadlines of the work area.
Ability to communicate effectively.
Ability to compose routine correspondence and reports.
Ability to type.
Ability to operate standard office equipment
Ability to function in often changing, busy office environment
Must be cooperative and able to work as part of a team

Software to be used:
MS Word
MS Excel
MS Outlook
BevPak

What We Offer:
Horizon Beverage Group provides benefits, support programs, resources and expertise to help employees live healthier and safer lives at work and on the road.

Eligibility for the following benefits depends on employment status.
Competitive pay
Medical & dental
401(k) Plan
Paid Holidays
Generous paid time off policy
Company paid Short & Long Term Disability
Company paid Life Insurance
Employee Assistance Program
Supplemental Insurance Options

Horizon Beverage Group is an Equal Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, protected veteran or disabled Type: Full-time

Example 5

Administrative:
Run Aggregate Scales
Process Accounts Receivable
Organize files
Manage incoming calls
Process Accounts Payable
Reconcile receipts and packaging slips with invoices
Ordering of office supplies, etc
Administrative support, as requested by various departments
Assist in scheduling operational meetings
Operations Training/Tracking
Kheops Personnel System
Manage travel arrangements
Conference, Hotel
Manage office events

Qualification Requirements

General -To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Experience and Skills -This position is not entry level. A minimum of three (3) or more years of previous experience in an administrative support role is preferred.
A high school diploma or general education degree (GED) is required.
Must be able to understand work directions and communicate effectively
Must have a valid driver s license
Must be well organized and detail oriented
Must be able to work with constant interruption
Must be proficient with MS Office to include; Word, Excel and PowerPoint
Must have strong customer service skills
Must be able to maintain confidentiality
Physical Demands - The following physical demands are representative of those that must be met by an Administrative Assistant to successfully perform the essential functions of this job:
Periodic physical effort, including standing, is required during a regular work shift of at least eight hours per day.
Employee must be able to periodically stand or sit for extended periods of time, and to stoop, bend, reach, lift, climb stairs, and crouch as required to perform Key Duties.
Must be able to type and enter data into the computer system timely.
Ability to lift, at least 25 pounds, and to carry up to 15 pounds personally.
Work Environment - The work environment characteristics described below are representative of those that an Administrative Assistant will encounter while performing the essential functions of this job.
Work is performed predominately indoors, although periodic visits to construction sites, asphalt manufacturing facilities, or other errands may be required.
Noise level in the office work environment is typically quiet.

Company Benefits

Top tier medical, dental, and vision coverage with HSA option
Healthcare FSA and Dependent Care FSA
Company-paid Life Insurance
Company-paid Accidental Death and Dismemberment (AD&D) Insurance Plan
Paid Vacation & Sick Leave
Paid Holidays
Paid Parental Leave
401k Retirement Plan with employer match up to 6%
Annual Company Stock Purchasing Offering w/company match
Fitness Plan Incentive
Wellness Programs, Wellness coaching and Employee Assistance Program

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Schedule:

Day shift
Monday to Location: One location

Our mission

Read our editorial guidelines

What does an Office Clerk do?

Office Clerks can work in any office environment to improve operations and make it easier for other members of their team to complete their work. They handle filing and documentation on behalf of a department or team and make sure that everyone can easily access the information they need. Office Clerks process ingoing and outgoing mail, including sending invoices, redirecting messages to the correct person and recording department shipping and postage needs. They also assist with budget tracking by collecting and sorting receipts based on which project they belong to.

Office Clerk skills and qualifications

An 444071984office assistant5.86receptionist3.85office clerk3.22administrative2.0clerical1.893755853839788.3518.0231.30HOURLY813442922025-10-012025-10-312025-09-012025-09-302025-11-05Office Clerk uses many soft skills to provide the most comprehensive and effective support they can, including:

Excellent communication abilities, including speaking, writing and active listening
Effective organization and time management skills, like prioritization, multitasking and planning
Great customer service skills, including a personable and positive attitude
High typing speed and accuracy
Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation and email software applications
Problem-solving, critical thinking and decision-making abilities
Ability to work independently with little-to-no supervision
Keen attention to detail

Office Clerk salary expectations

Common salary: 18.02 HOURLY
Typical salaries range from 8.35 - 31.30 HOURLY
Find more information on Indeed Salaries

*Indeed data – 2025-10-01

Office Clerk education and training requirements

Office Clerk candidates should have at least a high school diploma or GED. Some entry-level candidates may have completed business administration, bookkeeping or other preparation coursework at a community college or technical school. Roles with more complex tasks or in specialized industries may benefit from candidates with an associate or bachelor’s degree in a relevant field. Most Office Clerks receive on-the-job training for specific office policies and practices.

Office Clerk experience requirements

Entry-level 444071984office assistant5.86receptionist3.85office clerk3.22administrative2.0clerical1.893755853839788.3518.0231.30HOURLY813442922025-10-012025-10-312025-09-012025-09-302025-11-05Office Clerk candidates may only meet the minimum education requirements and should complete on-the-job training under a more senior administrative professional or office personnel. Other entry-level candidates may have 1 or a few years of previous experience in customer service, administrative support or any other field. Experienced candidates may have 2 or more years of experience in those fields, and those with 4 or more years of experience may be suitable for leadership roles.

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Frequently asked questions about Office Clerks

Office Clerks handle small details and day-to-day tasks while the Office Manager oversees workplace processes, responds to requests from employees and works to maintain the office environment as a whole. Office Managers have a higher level of seniority and have more decision-making power than Office Clerks. Office Managers delegate tasks to Office Clerks, provide guidance related to workplace procedures, develop reference material and improve administrative efficiency. Office Managers also act as a liaison between their coworkers and the building manager to resolve problems shared facilities while Office Clerks mainly work with inter-office communications and redirecting outside inquiries.

Office Clerks usually work a typical 40 hour workweek during business hours, but may work part-time on a team. Office Clerks have to perform basic routine tasks every day like checking their email and voicemail, responding to messages, updating the office calendar, confirming appointments and organizing files. They answer calls as they come in and may manage multiple phone lines at once. Office Clerks make copies, print documents and send faxes on behalf of their coworkers, determining the urgency and priority of tasks as requests come in. Organizing inventory and submitting order requests is another key role for Office Clerks.

Good Office Clerks are excellent multitaskers who can work on multiple projects for several different people at once without forgetting any of their responsibilities. They plan ahead to coordinate schedules and speed up workflows to avoid wasting time. Successful Office Clerks enjoy staying organized and keep a tidy workspace that is easy for them and others to use to access information quickly. They are motivated self-starters who take the initiative to send messages to the appropriate people and reduce wait times for responses.

Three individuals are sitting at a table with a laptop, a disposable coffee cup, notebooks, and a phone visible. Two are facing each other, while the third’s back is to the camera. The setting appears to be a bright room with large windows.

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Office Clerk Job Description: Top Duties and Qualifications

Office Clerk duties and responsibilities

Office Clerk Job Description Examples

Example 1

Example 2

Example 3

Example 4

Example 5

Build your Office Clerk job description in minutes.

What does an Office Clerk do?

Office Clerk skills and qualifications

Office Clerk salary expectations

Office Clerk salary expectations

Office Clerk education and training requirements

Office Clerk experience requirements

Job description samples for similar positions

Frequently asked questions about Office Clerks

Hire your next Office Clerk today.

Job Description Examples

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Office Clerk Job Description: Top Duties and Qualifications

Office Clerk duties and responsibilities

Office Clerk Job Description Examples

Example 1

Example 2

Example 3

Example 4

Example 5

Build your Office Clerk job description in minutes.

What does an Office Clerk do?

Office Clerk skills and qualifications

Office Clerk salary expectations

Office Clerk salary expectations

Office Clerk education and training requirements

Office Clerk experience requirements

Job description samples for similar positions

Frequently asked questions about Office Clerks

Hire your next Office Clerk today.

Job Description Examples

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